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TITLE:
Proceedings of Council Policy
SECTION:
Executive Operations
POLICY NO:
10350-24
APPROVAL DATE: April 22, 2024
CAO Signatui~!:
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General
1. The procedural requirements in this Policy are intended to complement and supplement, and not to
replace, the requirements contained in applicable municipal legislation. Authority to enact this policy
is under Section 23( 1 )(a) and (b) of the Municipal Government Act. The rules of order set out in this
policy shall apply to all Town committees and commissions.
Definitions
2. In this Policy, unless the context otherwise requires,
(a)
"business day(s)" means a day when the Town of Amherst office is open for business;
(b)
"Chair" means the presiding officer;
(c)
"Council" means the Council of the Town of Amherst;
(d)
"Council Member(s)" include(s) the Mayor unless the context indicates otherwise;
(e)
"majority" means more than one half of those present, unless the context indicates
otherwise.
(f)
"Consent Agenda" means routine items or non -controversial items that are listed under the
Consent Agenda section of the Agenda.
Time, Place. Date and Notice of Meetings of Council and Committee of the Whole
3.
(a)
{b)
(c)
(d)
(e)
(f)
(g)
Unless otherwise specified pursuant to section 5, regular meetings of Council shall be held:
In Council Chambers, Dominion Public Building, 98 Victoria Street, Amherst.
On the fourth Monday of every month except that there shall be no regular meeting during
the months of July and August.
Commencing at 6:00 PM and concluding not later than 8:00 PM.
Public hearings will be scheduled as required.
Council members must attend Council meetings in person, or if requested in advance to the
Clerk, for a valid reason, one or more Council members may appear at a meeting by
videoconference.
Council members attending a meeting by videoconference shall be considered present at the
meeting. If a Council member becomes disconnected from the meeting due to technical
problems or other reasons, the Council member shall notify the Clerk as soon as possible.
The minutes will reflect that the member be considered to have left the meeting at the time of
disconnection, unless they are able to rejoin and that shall be recorded.
Council meetings will be recorded and live-streamed. Should technical difficulties arise, and
livestream not be enabled or if livestreaming is not possible, the meeting will continue as
scheduled. If a recording of the meeting is available it will be posted to the Town of Amherst
website the day following the meeting.
4. Unless otherwise specified to section 5, regular meetings of Committee of the Whole shall be held:
TITLE:
Proceedings of Council Policy
SECTION:
Executive Operations
POLICY NO:
10350-24
(a)
In Council Chambers, Dominion Public Building, 98 Victoria Street, Amherst;
(b)
On the third Monday of every month except that there shall be no regular meeting during the
months of July and August;
(c)
Commencing at 4:00 PM and concluding not later than 6:00 PM, unless unanimously agreed
to by Council to continue past 6:00 PM.
i. Should there remain unfinished business on the agenda, the meeting shall be
adjourned and a date and time for a continuation meeting will be set when the
balance of the business on the agenda shall be addressed.
(d)
Council members must attend Committee of the Whole meetings in person, or if requested in
advance to the Clerk, for a valid reason, one or more Council members may appear at a
meeting by videoconference.
(e)
Council members attending a meeting by videoconference shall be considered present at the
meeting. If a Council member becomes disconnected from the meeting due to technical
problems or other reasons, the Council member shall notify the Clerk as soon as possible.
The minutes will reflect that the member be considered to have left the meeting at the time of
disconnection, unless they are able to rejoin and that shall be recorded.
(g)
Committee of the Whole meetings will be recorded and live-streamed. Should technical
difficulties arise, and livestream not be enabled or if livestreaming is not possible, the meeting
will continue as scheduled. If a recording of the meeting is available it will be posted to the
Town of Amherst website the day following the meeting.
5. Requirements for Virtual Attendance
(a) A Council or committee member may request in advance to join a meeting electronically.
The reason for the request shall be communicated to the Clerk at the time of the request and
is subject to review. Attendance shall be reviewed quarterly.
(b) All participants must have access to the necessary equipment for participation. A right of
membership is participation; therefore, the technology used must be accessible to all
members to be included in the meeting. All rules pertaining to in-person Council or
Committee of the Whole meetings apply equally to electronic meetings, for example, notice,
pre-meeting package requirements, quorum, minute-taking, voting, confidentiality
requirements, etc.
(c) Participants are to login 10 minutes before the scheduled meeting time to resolve any
technical issues before the meeting starts.
(d) During closed sessions, all meeting participants must ensure they maintain complete privacy
in their off-site meeting space. This will ensure all discussions are kept confidential and are
only heard by those invited to and attending the meeting.
(e) All provisions and policy related to closed meetings and conflict of interest will apply equally
for all electronic meetings.
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Proceedings of Council Polley
SECTION:
Executive Operatlons
POLICY NO:
10350-24
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Subject to any conditions or limitations provided for under the Act, Regulations, Bylaws or this Policy, a
Council member who participates in a meeting through electronic means shall be deemed to be present at
the meeting and will be recorded as in attendance at and part of the quorum of the meeting.
6. Regular meetings of Council or Committee of the Whole may be rescheduled, relocated or
cancelled:
(a)
By resolution of Council at a previous meeting three or more days in advance of the
additional or special meeting;
{b)
By resolution of Committee of the Whole at a meeting three or more days in advance of the
additional or special meeting; or
(c)
By the Chief Administrative Officer on behalf of the Mayor, owing to unforeseen
circumstances, provided the Mayor believes that the majority of Council Members would
support such a step.
7. Additional or special meetings of Council or Committee of the Whole may be convened
(a)
By resolution of Council at a previous meeting three or more days in advance of the
additional meeting;
(b)
By resolution of Committee of the Whole at a meeting three or more days in advance of the
additional or special meeting; or
(c)
By the Chief Administrative Officer on behalf of the Mayor, owing to unforeseen
circumstances provided the Mayor believes that the majority of Council Members would
support, or are requesting, such a step.
(d)
Business conducted at a special meeting must conform to what is specified in the call of the
meeting.
8. Specific notice to Council Members and to the public need not be provided of
(a)
Meetings held pursuant to section 3 or 4; or
(b)
Meetings held pursuant to subsection (a) and (b) of section 5 or 6;
but, subject to any statutory relaxation of notice requirements, three days' notice shall be
specifically provided for other meetings to Council Members in the manner described in
section 9 and to the public in the manner described in section 10.
9. Within 30 days following the first meeting of Council after a municipal election or by-election:
(a)
The CAO shall provide a cellular phone to each Council Member which the Council Member
will check at least once per day; and
{b)
The CAO shall provide an electronic email address to each Council Member, and the Council
Member will check at least once per day;
10. Subject to section 7, notice of meetings shall be provided by electronic mail to each Council member
through the Town electronic mail address as provided in section 8.
11. Subject to section 7, notice of meetings shall be posted on the Town's website, a "Notice of Council
Meeting" containing the time, date and place of the meeting.
TITLE:
Proceedings of Council Policy
SECTION:
Executive Operations
POLICY NO:
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Conduct of Meetings
12. It shall be the duty of the Chair to:
(a)
Open the meeting of Council by taking the chair and calling the Council Members to order;
(b)
Receive and submit to Council motions properly presented by a Council Member;
(c)
Put to a vote a question which is regularly moved and seconded or necessarily arising in the
course of the proceedings and to announce the result of the vote.
(d)
Decline to put to a vote, a motion which infringes upon the rules of procedure;
(e)
Restrain the Council Members, when engaged in debate, within the rules of conduct of
debate;
(f)
Enforce on all occasions, the observance of order and decorum;
(g)
Call by name any Council Member persisting in a breach of the rules of order of Council
thereby ordering him or her to vacate the Council Chambers;
(h)
Inform the Council when necessary, or when referred to, on a point of order;
(i)
Permit the Chief Administrative Officer to speak on any point upon request;
0)
Permit proper questions to be asked through the Chair or any official or employee of the
Town of Amherst, to provide information to assist any debate;
(k)
Declare a meeting dissolved if no quorum has been achieved within 15 minutes of the
scheduled meeting time; and
(I)
Adjourn the meeting when the business is concluded or, when an adjournment time has been
set and approved by majority vote or when the adjournment time has been reached, except
when it is extended by unanimous consent.
Council Agenda
13. All items appearing on the Council agenda will only consist of items that have been:
(a)
Recommended or referred to Council by motion through either Committee of the Whole or a
committee of Council;
(b)
Placed on the agenda by Council through a motion or notice of motion at a previous meeting;
(c)
Submitted by a member of Council prior to the issuing of the final agenda;
14. Consent Agenda - Regular Meetings of Council
(a) Subject to subsection (b), the Consent Agenda may contain routine or non-controversial
items;
(b) The following matters shall not be set on the Consent Agenda:
i. Second Readings of by-laws and land use bylaws, including any amendments
ii. Policies
iii. Planning documents as defined by the Municipal Government Act;
iv. Development agreements, including any amendments thereto;
v. Appeals;
vi. Motions of recission, or motions requiring a 2/3 vote of Council;
vii. Closed session matters; and
viii. Late or added items to the agenda
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SECTION:
Executive Operations
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(c) After the Consent Agenda motion has been duly moved and seconded, any member may
move that an item be removed from the Consent Agenda, with no seconder, the motions
shall be granted as of right.
(d) During the consideration of the motion to approve the Consent Agenda, there shall be no
discussion or debate on the specific items contained therein.
(e) The Chair shall clarify the items that remain on the Consent Agenda, before a vote shall be
taken.
(f) The vote on the Consent Agenda shall require a majority vote of the Council Members
present.
(g) Items listed under the Consent Agenda are deemed approved when the vote as described in
subsection (f) is passed.
(h) An item removed during the Consent Agenda, will be dealt with where it has been placed on
the agenda.
15. Except for matters arising from correspondence, committee or other reports, agenda items, or
notices of motion or other material circulated to Council Members on or before the business day
before the meeting, and except for matters arising from closed session meeting, no motion
committing the Town of Amherst to the expenditure of funds shall be accepted by the Chair for the
consideration of Council except with the unanimous consent of Council Members present.
16. Preliminary Council agendas will be issued by 4:30 PM on the Thursday preceding the regularly
scheduled meeting.
17. Final Council agendas will be issued by noon on the day of the meeting.
18. Items included on the Council agenda will include a copy of the motion to be made when the item
arises on the agenda.
19. Copies of the agenda and supporting documentation will be made available to the public in electronic
format by 9:00 AM the day of the meeting except for the supporting documents related to matters to
be dealt with in a closed session.
20. At Council meetings, unless a majority consents to a different order for the meeting, Council shall
conduct business in the following order:
(a)
Call to Order
(b)
Territorial Acknowledgement
(c)
Presentations
(d)
Approval of agenda
(e)
Consent Agenda
(f)
Acceptance of minutes from the previous meetings (no motion required)
(g)
Requests for Decision
(h)
Information/ Discussion Items
(i)
Internal Committee Reports
U)
External Committee Reports
(k)
Adjournment (no motion required)
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Proceedlngs of CouncU Polley
SECTION:
Executive Operations
POLICY NO:
10350-24
21. Councillors who have been appointed to outside Boards and Agencies shall provide a written report
to the Council to be included in the agenda package. Recognizing that such reports provide Council
with the ability to make informed decisions, reports may contain such elements as:
(a)
The date the meeting was held;
A review of the key issues or discussion points covered that have an impact on the Town;
(b)
Information and decisions that may impact a current Council position, or future Council course
of action;
(c)
A summary of the organization's key operations and events.
Committee of the Whole Agenda
22. The Committee of the Whole will meet for the purpose of discussion and possible referral to Council
and no formal decisions will be made by Committee of the Whole, except to the extent that
Committee of the Whole is specifically designated bylaw, policy or delegated by a resolution of
Council as having the authority to make a decision.
23. Items appearing on the Committee of the Whole agenda will only consist of items as follows:
(a)
Placed on the agenda by Council or Committee of the Whole through a motion or notice of
motion from a previous meeting;
(b)
Submitted by a member of Council prior to the issuing of the final agenda;
(c)
Staff reports;
(d)
Items from the administration requiring a decision or direction;
24. Consent Agenda - Committee of the Whole
(a) Subject to subsection (b), the Consent Agenda may contain routine or non-controversial
items;
(b) The following matters shall not be set on the Consent Agenda:
i. Policies
ii. Planning documents as defined by the Municipal Government Act;
iii. Development agreements or any amendments thereto;
iv. Motions of recission, or motions requiring a 2/3 vote of Council;
v. Closed session matters; and
vi. Late or added items to the agenda
(c) After the Consent Agenda motion has been duly moved and seconded, any member may
move that an item be removed from the Consent Agenda, with no seconder, the motions
shall be granted as of right.
(d) During the consideration of the motion to approve the Consent Agenda, there shall be no
discussion or debate on the specific items contained therein.
{e) The Chair shall clarify the items that remain on the Consent Agenda, before a vote shall be
taken.
(f) The vote on the Consent Agenda shall require a majority vote of the Council Members
present.
TITLE:
Proceedings of Coundl Policy
SECTION:
Executive Operations
POLICY NO:
10350-24
(g) Items listed under the Consent Agenda are deemed approved when the vote as described in
subsection (f) is passed.
(h) An item removed during the Consent Agenda, will be dealt with where it has been placed on
the agenda.
25. Preliminary Committee of the Whole agendas will be issued by 4:30 pm on the Thursday preceding
the regularly scheduled meeting.
26. Final Committee of the Whole agendas will be issued by 10:00 am on the day of the meeting.
27. Items included on the Committee of the Whole agenda will include a copy of the motion to be made
when the item arises on the agenda.
28. Copies of the Committee of the Whole agenda and supporting documentation will be made available
to the public in electronic format by 10:00 AM the day of the meeting, except for the supporting
documents related to matters to be dealt with in a closed session.
29. At Committee of the Whole meetings, unless a majority consents to a different order for the meeting,
Council shall conduct business in the following order:
(a)
Call to Order
(b)
Territorial Acknowledgement
(c)
Approval of Agenda
(d)
Consent Agenda
(e)
Approval of Minutes
(f)
Presentations
(g)
Council Direction Requests
(h)
Information/ Discussion Items
(i)
Monthly Departmental Reports
U)
Adjournment
Minutes
30. At regular meetings of Council, except when Council resolves to defer acceptance of minutes for a
maximum of one additional meeting, the minutes of the last preceding regular meeting and
subsequent special meetings shall be reviewed and after all necessary corrections and amendments
have been made and the minutes accepted, the accepted minutes shall be entered in the minute
book of the proceedings of Council and such entry shall conclusively constitute the minutes of
Council.
31. The minutes shall be kept by the Clerk who may, in his or her discretion, appoint recording
secretaries as appropriate
32. The Minutes shall:
(a)
Record the time when any Council Member joins or leaves a meeting which is in progress;
TITLE:
Proceedings of Council Policy
SECTION:
Executive Operations
POLICY NO:
10350-24
(b)
Contain all resolutions, decisions by consensus and motions, with the name of the movers
and seconders, and shall record the outcome of each vote;
(c)
Mention reports, petitions and other papers submitted to Council only by their respective
titles, or a brief description of their contents.
Motions, Voting and Speaking
33. The Chair shall start every question properly presented to Council and before putting it to a vote,
shall ask, "Is Council ready for the question" and if no Council Member offers to speak, the Chair
shall put the question, after which no Council Member shall be permitted to speak upon it.
34. The usual form of voting shall be by the Chair calling for "yeas" and "nays", but any Council Member,
before or after a voice vote can call for, and obtain through the Chair, a show of hands and any two
Council Members can call for, and obtain through the Chair, a recorded vote with each Council
Member's vote entered into the minutes.
35. A motion must be seconded and then repeated by the Chair or read aloud by the Chief
Administrative Officer before it is debated. The Chair may direct that the motion be put in writing.
36. After reading of a motion by the Chair or Chief Administrative Officer, it shall be open for discussion.
37. A motion may at any time before the Council has voted on it be withdrawn by the mover with the
consent of the seconder.
38. The Chair must vote and shall be deemed to have voted in the affirmative on any resolution unless
the Chair indicates clearly it is voting in the negative.
39. When any question is before the Council, the only motions in order shall be:
(a)
A motion in amendment of the original motion;
(b)
A motion to refer the question, including the motion and amendment if one is moved, to any
committee;
(c)
A motion to defer the consideration of the question either indefinitely or to a specified time;
(d)
A motion to close the debate at a specified time;
{e)
A motion that the question be put to a vote;
(f)
A motion to adjourn.
40. When any one of the motions mentioned in the next preceding section has been made as an
amendment to the original motion, no other motion may be made as an amendment except to the
original motion or to the amendment, except the following:
(a)
To refer to a committee;
(b)
To defer the consideration of the question;
(c)
To close the debate at a specified time;
(d)
That the question be put to a vote;
(e)
To adjourn.
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POLICY NO:
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Any of which may be moved either to the original motion or to the amendment of the original motion.
41. A motion:
(a)
That the debate be closed at a specified time; or
(b)
That the question be put to a vote,
Shall be put to a vote without further amendment or debate, but a motion that the question be put to
a vote shall not itself be put to a vote until every Council Member who has not spoken on the
question and claims a right to speak has been heard.
42. A motion that the question be put to a vote shall preclude all amendments to the main question until
the motion is decided, and shall be put to a vote, without debate, in the following words: "That this
question be put to a vote". If this motion is resolved in the affirmative, the original question shall be
put to a vote immediately, without any amendment or debate, but if such motion is resolved in the
negative, then the Council shall proceed to other business.
43. A motion to adjourn shall always be in order except in the following cases:
(a)
When a Council Member is in possession of the floor;
(b)
When the "yeas" and "nays" are being called;
(c)
While the Council Members are voting;
(d)
When the adjournment was the last preceding motion; or
(e)
When the business of the agenda is completed, at which time the Chair shall adjourn the
meeting.
44. The following questions shall be decided without debate:
(a)
A motion to reconsider;
(b)
All motions as to priority of business or as to the suspension of the order of the day;
(c)
Applications to speak more than the prescribed number of times;
(d)
A motion to allow any person other than the Council Members or CAO to address the
Council;
( e)
A motion to postpone to a specified time or day;
(f)
A motion to lay on the table when claiming a privilege over another person; and
(g)
A motion to adjourn.
45. Amendments shall be put in the reverse order to that in which they are moved. Every amendment
submitted shall be decided or withdrawn before the main question is put to a vote. Only one
amendment shall be allowed to an amendment and any further amendment must be to the main
question.
46. Any notice of motion given by a Council Member for a subsequent meeting may, in the absence of
the Council Member giving such notice, be taken up by any other Council Member.
47. Every Council Member, prior to speaking on any question or motion, shall indicate such and wait to
be recognized by the Chair. When two or more Council Members wish to speak, the Chair shall
recognize the first Council Member who, in the opinion of the Chair, indicated so first.
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Proceedlngs of Councll Polley
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Executlve Operatlons
POLICY NO:
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48. No Council Member may speak more than twice, without the leave of Council, on any motion except
to explain a misconception of his remarks, but the mover of a motion shall have the right to reply and
sum up in closing the debate.
49. When a Council Member wishes to explain, the Council Member shall ask leave of the Chair, without
further comment, and if permitted by the Chair, shall explain only an actual misunderstanding of
language.
50. No Council Member shall speak more than two minutes upon any matter at one time, without the
leave of Council.
51. If after asking for nominations once for an appointment and there are no further nominations, the
Chair or the Clerk will declare nominations closed.
52. During a meeting Council may adjourn for short periods or move to another place. without ending the
meeting.
Reconsideration
53. After any question has been decided in the affirmative, any Council Member who has voted in the
affirmative, may, after the decision has been announced from the Chair but before adjournment of
the meeting, give notice of an intention to move a reconsideration at the next meeting of the Council.
The giving of such a notice operates as a stay or suspension of Council's decision.
54. Unless reconsideration is moved at the next meeting, the right of reconsideration shall be lost.
55. No discussion of the main question shall be allowed on the motion for reconsideration.
56. The following matters are not eligible for reconsideration:
(a)
A motion approving the first or second reading of a bylaw enactment, amendment or repeal;
(b)
A motion to decide upon a matter which was the subject of a statutory hearing by Council;
( c)
A matter which has been reconsidered once; and
(d)
A vote to reconsider.
Rescission
57. No motion to rescind any resolution of Council shall be made unless Notice of intention to move the
same has been given at the regular meeting of Council just previous to that at which the same is
moved.
58. A Notice of motion to rescind any previous resolution of the Council may be given by any member at
any regular meeting of Council.
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59. When giving Notice of motion to rescind, the member shall provide a brief explanation of the reason
for the Notice.
60. A Notice of motion to rescind shall be dealt with at the next meeting of the Council.
61. At such meeting, the giver of such Notice, or in the absence of the giver, any other member on the
giver's behalf shall move the motion to rescind and shall briefly state the reasons therefore.
62. If the motion to rescinded is seconded the same becomes subject to debate according to the normal
rules except that it may not be amended.
63. A motion to rescind requires the same vote as was required for the resolution which is subject to
rescission. That is, if the resolution subject to rescission required a majority vote of Council the
motion to rescind such resolution shall require a majority vote of Council.
Points of Order
64. It shall be the duty of the Chair, and the privilege of any Council Member, to call any Council
Member to order, who violates any established rule or order. A point of order must be decided
before the subject under consideration is proceeded with.
65. When a Council Member is called to order, the Council Member shall remain seated and silent until
the point is determined, until called upon by the Chair to be heard on the point of order.
66. A point of order is not debatable amongst other Council Members, unless the Chair invites
discussion in an effort to assist in making a ruling. Where the Chalr permits discussion of a point of
order, no Council Member shall speak more than once.
67. Decisions of the Chair on points of order or procedure, including an order expelling and excluding a
person from the Council Chambers pursuant to sections 65 and 66, are not debatable but are
appealable to Council by any Council Member. When an appeal is made from the decision of the
Chair, the Chair shall simply put the question, "Shall the decision of the Chair be sustained?"
68. No Council Member shall use offensive or unparliamentary language or speak disrespectfully to or
about anyone while in Council, or speak outside the parameters of the question in debate.
69. If a Council Member resists the rules of Council, willfully obstructs the business of Council or
disobeys the decision of the Chair, or of Council on appeal, on any question of order or practice or
upon the interpretation of the rules of Council after being called to order by the Chair or otherwise
disrupts the proceedings of council, the Council Member may be ordered by the Chair to leave the
Council Member's seat provided that a majority vote of Council shall be required to sustain the
expulsion.
70. If the Council Member refuses to leave the Council Member's seat, the Chair may order the Council
Member to be expelled and excluded from the Council Chambers.
I
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Proceedlngs of Councll Polley
SECTION:
Executlve Operatlons
POLICY NO:
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71. Such Council Member may, by vote of Council, later in the meeting or at a subsequent meeting be
permitted to re-enter Council Chambers and to resume participation in Council's business with or
without conditions.
72. Persons who are not Council Members of officers or employees of the Town of Amherst shall
observe silence and order in the Council Chambers, unless given permission to speak. Any such
persons disturbing the proceedings of Council shall be called to order by the Chair, and, if they fail to
comply, shall be ordered by the Chair to be expelled and excluded from the Council Chambers,
provided that a majority vote of Council shall be required to sustain the expulsion.
73. Such member of the public may, by vote of Council, later in the meeting or at a subsequent meeting,
be permitted to re-enter Council Chambers with or without conditions.
74. An order of the Chair to expel a person from the Council Chambers pursuant to section 68 of this
Policy constitutes a direction from the Town of Amherst to leave the premises for purposes of the
Protection of Property Act and other applicable laws.
75. If any question arises that is not provided for by applicable legislation or the foregoing rules, it shall
be decided according to the ruling of the Chair, having regard to general principles of parliamentary
procedure to the best of the Chair's ability but the Chair shall not be expected to conform its
decisions with parliamentary procedure texts or precedents.
76. Any of the rules of order may be suspended in its operation by the unanimous consent of the Council
Members present.
Presentations to Council
77. Persons wishing to make a presentation to Council shall write at least one week in advance of the
next Committee of the Whole meeting to the CAO or the Clerk outlining their issue and the decision
they wish Council to consider, and request to make a presentation.
78. The request will be approved by the Mayor, with the provision that, at their discretion, they may
submit the request to Committee of the Whole for approval. If required, the request will be added to
the next Committee of the Whole agenda to be approved.
79. If required, Committee of the Whole will discuss the matter when it appears on the agenda, and will
determine if they wish to have the presentation at a future meeting.
80. If the request is approved, the CAO or the Clerk shall advise the person or group requesting to make
a presentation of the decision, the date and time of the presentation.
81. Presentations shall be limited to 15 minutes, unless Committee of the Whole determines a longer
period of time is needed.
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82. When a delegation is recognized and offered an opportunity to speak, the Mayor or Chairperson of
the meeting will request the spokesperson to come forward from the gallery to present. Only one
person shall be permitted to speak.
83. No debate or decision on the presentation will occur during the meeting in which the presentation is
made, unless the item was previously an agenda item for that meeting.
Petitions
84. Persons wishing to present a petition to Council shall file a copy of the petition with the CAO before
12:00 noon on the Wednesday prior to the meeting of Council at which it is proposed to be
presented.
85. The CAO shall circulate a copy of any such petition to each member of Council before the meeting at
which it is proposed to be presented.
86. The body of the petition itself, excluding the list of names, shall, if determined by the Chairperson to
be practical, be read by the CAO on behalf of the group supporting the petition.
87. No petition shall be presented which Council determines to contain impertinent or improper matter.
88. No persons shall be permitted to speak, whether supporting or opposing the petition, unless the
petition comes up for discussion which shall be at the next regular meeting of Council unless Council
decides according to the rules to hold a special meeting of Council for that purpose.
TITLE:
SECTION:
POLICY NO:
Proceedings of Council Policy
Executive Operations
10350-24
ROLES AND RESPONSIBILITIES
Mayor/CounciVCAO/
Committee Members
Adhere to the Policy
Municipal Clerk
Review the Policy as necessary to ensure content is relevant and accurate
For Administrative Use Only:
VERSION LOG
Remove date and time of when
public hearings will be held,
add Territorial
Acknowledgement to the
Committee of the Whole
agenda, remove the
requirement to end Committee
of the Whole meetings at
6:00pm if unanimously agreed
to by Council, remove the
requirement to raise a hand to
be recognized by the Chair, and
remove the defmition of
committee.
To remove the requirement to
approve minutes, to have a
motion to adjourn a meeting,
change reference of in camera
to closed session
Include provision that the
Mayor, or designate can
approve a request to present to
Council.
Clerk, LeBlanc
Council
November 27, 2023
Clerk, LeBlanc
Council
April22,2024
Minutes reference date:
23 February 2015
22 June 2015 2019 January 21
2020 November 23
2021 May 25
24 April 2023
27 November 2023
2024 April 22
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