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MUNICIPALITY OF THE COUNTY OF ANNAPOLIS
POLICY AND ADMINISTRATION MANUAL
101
Section
GENERAL
Subject
Community Grants Policy
Approved Oct. 17, 2023; Effective April 1, 2024
Page 1 of 3
This policy governs grants to registered community organizations. The objective of the
community grants policy is to provide financial assistance to organizations that provide
meaningful activities and support to the residents and communities within the County of
Annapolis.
INTRODUCTION
1. Subject to annual review and at the discretion of Municipal Council, the general
operating budget shall annually provide funding to support this policy in an amount
agreed to by Council.
2. Initial application deadline is April 1st of each year for the ensuing fiscal year of
April 1st to March 31st. Applications submitted after this will be evaluated as
submitted subject to available funds remaining in the program throughout the fiscal
year.
PRINCIPLES
This policy shall be guided by the following principles:
1. One application per organization may be approved under this policy in each
funding year.
2. Municipal Council may fund applications from organizations operating outside the
geographical boundaries of the County of Annapolis if the applicant clearly
demonstrates the benefit to Annapolis County residents and communities.
3. Applications must demonstrate and support strategic priorities of the municipality
and support meaningful programs, infrastructure, services, and events to enhance
the well-being of Annapolis County communities and residents.
4. Applications must demonstrate financial need and identify all other revenue
sources such as other grants and fundraising activities, including supplying a copy
of their most recent financial statements.
5. Applications must demonstrate the ability to complete the project or program within
the approved fiscal year and show a plan or strategy for future sustainability.
6. Applications must clearly show their inclusiveness and demonstrate equitable
opportunities to improve accessibility for persons with disabilities.
ELIGIBILITY
1. Any registered charitable, nonprofit or not-for-profit organization is eligible to apply
excluding religious organizations except their community hall facility when used for
general community use, businesses, political organizations, labour unions, mass
appeals, other levels of government, and organizations funded through the general
operating budget.
MUNICIPALITY OF THE COUNTY OF ANNAPOLIS
POLICY AND ADMINISTRATION MANUAL
101
Section
GENERAL
Subject
Community Grants Policy
Approved Oct. 17, 2023; Effective April 1, 2024
Page 2 of 3
2. No applicant is eligible to receive funding from the Municipality of the County of
Annapolis from more than one funding area in any one fiscal year, unless support
was from the Community Facility Generator Program.
3. Applicants may only apply for one project or facility per application.
FUNDING CATEGORIES
1. Community Facilities. Projects that support enhancement and development of
public use for new or existing facilities in Annapolis County. The facility must
be used for activities of a recreational, educational, environmental, cultural,
community, or social nature and be accessible for use by the general public.
Operational costs are not supported under this category (i.e., oil, power,
insurance, etc.) Some examples of eligible facilities are community:
- Halls and centres.
- Parks, trails and recreational facilities.
- Public Wharves; and
- Lighthouses and museums.
Eligible projects may include:
- New facilities.
- Facility upgrades or repairs.
- Installation or replacement of fixtures, appliances or equipment.
- Accessibility projects that will enhance and complement the whole
journey approach for the built environment.
The application must identify all funding partners and provide any applicable
documentation as it pertains to the partners.
Maximum grants shall not exceed $20,000. Applicants must be able to
demonstrate a minimum 1/3 contribution to the total project cost. This
contribution may include proof of other funding source(s), cash, and/or in-kind
donations.
2. Community Projects. Assistance to initiate or continue to develop events and/or
structured programs to support the enhancement of community well-being and
quality of life for Annapolis County residents and visitors. Eligible projects may
include:
- Events and festivals that provide a regional benefit and support
meaningful partnerships within the Municipality.
- Artistic events which celebrate the culture and heritage of Annapolis
County.
MUNICIPALITY OF THE COUNTY OF ANNAPOLIS
POLICY AND ADMINISTRATION MANUAL
101
Section
GENERAL
Subject
Community Grants Policy
Approved Oct. 17, 2023; Effective April 1, 2024
Page 3 of 3
- Recreational activities. (i.e., Community gardens, food literacy).
- Physical activity opportunities for all ages and abilities (i.e., local sports
clubs, senior fitness, inclusion / accessibility enhancement programs).
- Social support. (i.e., family programs, assistance with accessing
programs for well-being, social economic challenges).
Maximum grants shall be up to 50% of the program cost to a maximum of
$5,000. Grant applicants must be able to demonstrate active fundraising efforts
to support the continuation of the program, if applicable.
EVALUATION
Each application received shall be reviewed by designated municipal staff and measured
against policy guidelines and available approved funding. Chief Administrative Officer will
have the authority to approve applications requesting an amount of up to $2,500.
Applications above $2,500 will be evaluated and a recommendation brought forward to
Municipal Council. Where any applications up to $2,500 are approved by the Chief
Administrative Officer, the Chief Administrative Officer or designate, shall provide Council
with a written monthly update of approved grants including details of request and amount
approved.
Approved applicants must submit their Final Report upon completion of the proposed
project/facility upgrade no later than 12 months after approval. Failure to do so will result
in the organization being ineligible to submit future grant applications.
RECOGNITION
Municipality of the County of Annapolis shall be identified in all promotional material
pertaining to the facility, project or program such as printed material, social media, etc. in
recognition of their financial support. The organization must promote the County using
designated County of Annapolis logos, and messaging, as approved by the Municipality.
The Municipality will annually publish a list of the organizations and grants issued in the
previous fiscal year on the County website.
Municipal Clerk's Annotation for Official Policy Book
I certify that this policy was adopted by Municipal Council as indicated below:
Seven (7) Day Notice ................................................................ October 10, 2023
Council Approval ...................................................................... October 17, 2023
Effective ........................................................................................... April 1, 2024
Carolyn Young October 20, 2023
Municipal Clerk
Date
At Annapolis Royal Nova Scotia