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TOPIC:
Community Partnership Grants Policy
POLICY NUMBER: 36
DATE APPROVED: January 21, 2014 (#2014-005) (As "Grants for Community Non-Profit
Organizations Policy")
DATES REVISED:
February 16, 2016 (#2016-020) (As "Community Partnerships Grants
Policy")
February 19, 2019 (#2019-018)
TITLE:
This Policy may be cited as the "Community Partnership Grants Policy" of the Municipality of
the County of Antigonish.
PREAMBLE:
The Municipal Government Act (1998), Part IV, Section 65, provides the broad framework
within which policies authorizing the expenditure of public monies are developed. The
Municipality of the County of Antigonish has created the Community Partnership Grants Policy
to inform the intake, consideration and awarding of public funds to community organizations
that apply to the Municipality of the County of Antigonish for financial assistance under any
established grant categories. This policy is designed to encourage involvement in community
groups and civic events, while creating a framework for the fair and transparent disbursement
of public funds.
This policy is intended to direct members of Council and staff in the appropriate expenditure,
record-keeping and reporting of expenses related to Grants.
POLICY:
1. Definitions
1.1. 'Application' shall mean the formal application form developed by the Municipality,
specific to the grant program from which funds are being sought.
1.2. 'Community organization' shall mean an organization that is either incorporated as
non-profit or a registered charity as defined by the Canada Revenue Agency, or is a
group that is not incorporated but has an executive, membership and a proven
reputation.
1.3. 'Grant' shall mean an award of financial or in kind assistance by the Municipality to an
eligible organization provided all criteria is met.
1.4. 'Municipality' shall mean the Municipality of the County of Antigonish
1.5. 'Municipal Council' shall mean the Council of the Municipality of the County of
Antigonish
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COMMUNITY PARTNERSHIP GRANTS POLICY
2. General
2.1. It is the policy of the Municipality of the County of Antigonish to consider, within its
financial capacity, financial support to community organizations that provide
programs, services or activities that enhance the quality of life for residents of the
Municipality.
2.2. In general, grant applicants should not expect the Municipality to be the sole source of
project funding. The Municipality is interested in ensuring that groups have other
sources of funding or external partners to support the project. In certain cases the
Municipality may make Municipal contributions contingent on other levels of
government support or partnerships.
3. Budget and Allocation of Grants
3.1. All grant applications shall be considered as part of Council's annual budget process
and allocations shall be included in the Municipality's annual operating budget.
3.2. On an annual basis, Municipal Council shall identify an amount to be allocated for
community grants & sponsorships.
3.3. Funding requests for grants are considered for one fiscal year at a time.
3.4. Approvals for Capital and Operating Grants under this policy shall be given by
Municipal Council.
4. Funding Conditions
4.1. Any funding approval that is contingent on certain terms and conditions shall be
communicated to the applicant in writing with an associated timeline to satisfy said
terms and conditions.
4.2. Funding may be revoked for failure to comply with the terms and conditions
stipulated.
4.3. Funding may be revoked should there be a misappropriation of funds, failure to report
when requested, or misrepresentation by the receiving organization.
4.4. Any community organization that receives grant funding from the Municipality shall
recognize the Municipality as a partner (where applicable).
5. Criteria
5.1. Basic eligibility requirements for all grants
5.1.1. Applications will be accepted from groups that:
Have submitted a complete application by the deadline;
Have fulfilled any obligations outstanding from previous grant awards;
Have provided proof of non-profit status, OR
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COMMUNITY PARTNERSHIP GRANTS POLICY
Consideration may be given if the group is not incorporated, a list of the
executive, membership and a brief history of the organization must be
submitted.
5.1.2. Applications will not be accepted from:
Individuals;
For-profit oganizations;
Organizations with political affiliations;
Faith organizations where services/activities include the promotion and/or
required adherence to a faith;
Hospitals, clinic-based services or medical treatment programs;
School boards and other education institutions;
Provincial/national organizations unless a local chapter exists to service the
residents of Antigonish County;
Organizations seeking assistance in funding deficits.
5.2. Priority will be given to community organizations that provide programs or services
within the Municipality, or to a significant number of residents of the Municipality.
5.3. All grant applicants shall demonstrate financial need to receive funding and show
other revenue sources (such as other partners, membership dues fundraising etc.)
6. Accountability
6.1. Council reserves the right to grant or reject any application for funding that may or
may not qualify in accordance with the provisions set out in this policy.
6.2. The objectives and criteria specific to each grant program shall identify the purpose of
the grant program. See schedules A and B.
7. Post Grant Reporting
7.1. The Municipality may require any recipient of grant funding to confirm that the funds
received were used as described in the grant request that was approved by Municipal
Council by requesting a follow-up report.
8. Publishing of Grant Recipients
8.1. The Municipality shall publish annually a list of grants or contributions made to
community organizations as required under Section 65 (au) of the Municipal
Government Act.
9. Application Process for Capital and Operating Grants
9.1. The deadline for grant applications shall be identified annually.
9.2. Only one application per community organization may be submitted in each fiscal year.
9.3. All applications for grant funding must include:
9.3.1. Completed application form
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COMMUNITY PARTNERSHIP GRANTS POLICY
9.3.2. Proof of current registration as a non-profit or charitable organization;
9.3.3. If the group is not incorporated, a list of the executive, membership and a brief
history of the organization must be submitted with the application.
9.3.4. Most recent financial statements
9.3.5. Annual operating budget
9.4. All operating and capital grant applications received throughout a current year will be
referred to the budget process of the next fiscal year.
9.5. Incomplete applications will not be considered for funding.
9.6. Municipal staff may request further information as required.
9.7. Municipal Council may wish to schedule a meeting to hear from grant applicants.
9.8. Applicants shall be notified in writing of Municipal Council's decision. There shall be no
appeal process.
10. Previous Policies
10.1. Any previous policy of the Municipality concerning the allocation of grants to
community based non-profit groups is hereby repealed.
11. Community Partnership Grant Categories
11.1.
Operating Grants
Schedule A
11.2.
Capital Grants
Schedule B
12. Details of the Community Partnership Grants Program can be found in the:
Community Partnership Grant Program Guidelines
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COMMUNITY PARTNERSHIP GRANTS POLICY
SCHEDULE A - OPERATING GRANTS
OBJECTIVE
1. To provide grants to community groups and organizations that have a mandate to
deliver an ongoing service or program that is generally delivered by a municipality, or
complements a service being offered by the Municipality of the County of Antigonish.
CRITERIA:
Basic Eligibility Requirements for All Grants
Applications will be accepted from groups that:
Have submitted a complete application by the deadline;
Have fulfilled any obligations outstanding from previous grant awards;
Have provided proof of non-profit status, OR
If the group is not incorporated, a list of the executive, membership and a brief history
of the organization must be submitted.
Applications will not be accepted from:
Individuals;
For-profit organizations;
Organizations with political affiliations;
Faith organizations where services/activities include the promotion and/or required
adherence to a faith;
Hospitals, clinic-based services or medical treatment programs;
School boards;
Provincial/national organizations unless a local chapter exists to service the residents of
Antigonish County;
Organizations seeking assistance in funding deficits.
Priority will be given to community organizations that provide programs or services within the
County, or to a significant number of County residents.
All grant applicants shall demonstrate financial need to receive funding and show other
revenue sources (such as other partners, membership dues, fundraising etc.)
Operating grants are not intended to support permanent full-time staff salaries or wages.
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COMMUNITY PARTNERSHIP GRANTS POLICY
SCHEDULE B - CAPITAL GRANTS
OBJECTIVE
1. To provide one-time support for the purchase of property, the construction of a facility,
remodeling, expansion of a facility; or purchase of equipment.
2. Council may consider a multi-year funding option for a capital grant
CRITERIA:
Basic Eligibility Requirements for All Grants
Applications will be accepted from groups that:
Have submitted a complete application by the deadline;
Have fulfilled any obligations outstanding from previous grant awards;
Have provided proof of non-profit status, OR
If the group is not incorporated, a list of the executive, membership and a brief history
of the organization must be submitted.
Applications will not be accepted from:
Individuals;
For-profit organizations;
Organizations with political affiliations;
Faith organizations where services/activities include the promotion and/or required
adherence to a faith;
Hospitals, clinic-based services or medical treatment programs;
School boards;
Provincial/national organizations unless a local chapter exists to service the residents of
Antigonish County;
Organizations seeking assistance in funding deficits.
Priority will be given to community organizations that provide programs or services within the
County, or to a significant number of County residents.
All grant applicants shall demonstrate financial need to receive funding and show other
revenue sources (such as other partners, membership dues, fundraising etc.)
Applicants are required to submit quotes for capital improvements for projects that exceed
$5,000.
Applicants must hold the deed/lease to the property/facility or acceptable alternative (if
relevant).