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1
Volunteer Policy
POLICY NO. 95
VOLUNTEER POLICY
1.0
POLICY STATEMENT
1.1
The Municipality values volunteers and believes volunteerism:
1.1.1 promotes citizens involvement, social and community responsibility,
participation and interaction;
1.1.2 contributes to a healthy community and a vibrant Municipality; and
1.1.3 improves the quality of life in the community.
1.2
Therefore, the Municipality will:
1.2.1 support volunteers and volunteerism in the Municipality;
1.2.2 provide positive, meaningful volunteer experiences for individuals who
volunteer with the Municipality; and
1.2.3 work with community and voluntary groups in order to strengthen,
recognize and support volunteerism in the Municipality.
2.0
PURPOSE
2.1
The Municipality of the District of Barrington has created this Policy regarding
volunteering for the purpose of:
2.1.1 providing staff and volunteers with guidance to ensure a safe, meaningful
and productive volunteer experience with the Municipality;
2.1.2 recognizing the essential role that volunteers play in building a healthy
and vibrant community;
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Volunteer Policy
2.1.3 developing systems and processes that support municipal volunteers and
volunteerism by establishing best practices in the management of
volunteers and minimizing risk to the Municipality and municipal
volunteers; and
2.1.4 ensuring volunteers understand their responsibilities and commitments
to the Municipality.
3.0
DEFINITIONS
3.1
"Municipality" means the Municipality of the District of Barrington.
3.2
"volunteer" means anyone who offers time, energy and skills of his or her own
free will for the mutual benefit of the volunteer and the organization.
Volunteers work without financial compensation or the expectation of financial
compensation beyond any previously agreed-upon reimbursement for expenses.
3.3
"vulnerable populations" means youth under the age of 18, seniors and
physically, mentally or socially disadvantaged persons.
4.0
GUIDING PRINCIPLES
4.1
The Municipality encourages citizens to volunteer and contribute their expertise
to improve their communities and will actively promote volunteer opportunities.
4.2
The Municipality will provide appropriate mechanisms to support volunteers and
commits to providing a safe and supportive environment for volunteers.
4.3
Volunteers act as representatives of the organization and also have
responsibilities. Volunteers make commitments to the Municipality and should
act responsibly and with integrity.
4.4
Training and supervision is provided to ensure volunteers understand their roles,
responsibilities and limitations and are able to undertake them in an appropriate
and safe manner.
5.0
VOLUNTEERS
5.1
Volunteer applicants will complete an application form and will be evaluated
based on qualifications, suitability and availability for the role.
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Volunteer Policy
5.2
The Municipality will interview interested applicants for the position(s) when
applicable.
5.3
All volunteer applicants will be notified in writing once the volunteer position has
been accepted.
5.4
Volunteers may receive training and safety equipment which is specific and
appropriate to their volunteer role.
5.5
Volunteers will be assigned a municipal contact who will support their
involvement.
5.6
The Municipality is committed to a healthy, safe and supportive workplace and is
committed to providing a work environment that values diversity and where all
persons are treated with respect and dignity. Harassment, sexual harassment
and discrimination affect the workplace and the well-being of individuals and will
not be tolerated. Volunteers will follow the same policies and practices
contained in the Municipality's Occupational Health and Safety Policy, Personnel
Policy No. 19 - Respectful Workplace Policy and any other policies that apply.
Volunteers will be required to sign a form acknowledging receipt of applicable
policies and procedures and confirming their agreement to abide by them.
5.7
A volunteer shall not disclose personal information of others they may become
aware of in the conduct of their responsibility as volunteer.
5.8
Volunteers will not purchase goods and services on behalf of the Municipality
unless expressly requested to do so.
5.9
Volunteers may choose to end their involvement with, or can be asked to end
their involvement with, the Municipality at any time without reason.
6.0
CHECKS
6.1
Checks will not be required from volunteers under the age of 18.
6.2
Criminal Record Checks, Vulnerable Sector Checks and Child Abuse Registry
Checks will not be required from volunteers who will not be in an unsupervised
environment with vulnerable populations.
6.3
Volunteers participating in activities working directly with vulnerable populations
in an unsupervised environment will be required to provide a Criminal Records
Check, Vulnerable Sector Check and Child Abuse Registry Check prior to
commencement of duties. Updated checks shall be provided to the Municipality
every 3 years.
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Volunteer Policy
6.4
Any charges relating to checks shall be the responsibility of the volunteer.
7.0
INSURANCE COVERAGE
7.1
The Municipality's liability insurance protects both the Municipality and the
volunteer against claims from third parties while the volunteer is performing
volunteer activities, within the scope of the terms and conditions of the policy.
This does not cover loss of, or damage to, the volunteer's property. There is no
cost to the volunteer for this liability coverage.
7.2
Volunteers are not authorized to use municipally-owned or municipally-leased
vehicles. The Municipality does not provide auto liability coverage to any
volunteer's personal vehicle driven during their volunteering duties.
8.0
EXCEPTION
8.1
This policy does not apply to members of the public who are applying to be on,
or have been appointed to, committees of council.
Clerk's Annotation for Official Policy Book
Date of Notice to Council members of Intent to Consider
September 12, 2023
Date of Passage of current Policy
September 26, 2023
I certify that Policy No. 95 "Volunteer Policy" was amended by Council as indicated
above.
_________________________ ___________________________
Lesa Rossetti Date
Municipal Clerk
VERSION LOG
Version
Number
Amendment Description
Approved By
Approval Date
1
Approved Policy of Council
Council
July 25, 2023
2
Section 5.6 amended
Council
September 26, 2023
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Volunteer Policy