Policy No. 89 — Community Litter Clean Up Program Policy — full text

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1 Community Litter Clean-up Program Policy POLICY NO. 89 COMMUNITY LITTER CLEAN-UP PROGRAM POLICY 1. PURPOSE 1.1. The purpose of this policy is to provide a framework under which the Municipality would offer an incentive to individuals and non-profit groups to clean litter from the ditches along the roads authorized by Nova Scotia Department of Public Works and the Municipality. 2. SCOPE 2.1. The incentive is available to all individuals and non-profit groups that supply proof of approval from the Nova Scotia Department of Public Works. Preference will be given to non-profit groups and individuals from within the Municipality. 2.2. A maximum of 100 kilometers of the Municipality will be cleaned per year which will be distributed equally among districts, as much as possible. 2.3. Applicants will be paid the following incentive rates per kilometer for cleaning both sides of the road: - $150.00 per kilometer for regular clean-up. - $200.00 per kilometer for heavily littered and difficult areas to reach. Eligible areas will be determined by the Community Litter Co-ordinator. 2.4. A minimum of 1 kilometer must be cleaned in order to qualify for the incentive. 2.5. Funding shall be awarded on a first-come, first-serve basis each year, upon the submission of a completed application including all required forms, permits, and authorizations. 2 Community Litter Clean-up Program Policy 3. PROCESS 3.1. Applicants must apply for a permit from the Nova Scotia Department of Public Works. 3.2. The Co-ordinator will maintain a list of roads, trails and beaches requiring litter clean-up. The applicant will select a location to carry out their clean-up from this list. 3.3. The applicant will apply to the Municipality using an application form. A copy of the permit received from the Nova Scotia Department of Public Works must accompany the application. 3.4. The applicant will conduct the clean-up, taking into account the safety guidelines of the Department of Public Works as well as requirements of the Municipality of Barrington. 3.5. Immediately following the clean-up, the applicant shall notify the Municipality to perform an evaluation of the clean-up to ensure that the clean-up was successfully carried out. 3.6. If municipal officials are satisfied that the area has been adequately cleaned and the collection summary section of the permit has been completed, the incentive will be paid. 3.7. If municipal officials are not satisfied that the area has been adequately cleaned, the applicant will be contacted to address the issue. If the applicant does not remedy the issue, no payment will be made. 4. PAYMENT 4.1. Payment will be made to the applicant of the permit issued by the Nova Scotia Department of Public Works. Payment may take up to 4 weeks to be processed and will be sent via mail. 5. COLLECTION 5.1. Litter collected must be separated into recyclables, organics and residual waste. 5.2. Litter collected must be properly bagged and left at a designated area for pick up for disposal by municipal officials. 3 Community Litter Clean-up Program Policy 5.3. Any recyclable materials such as cans and bottles can be collected and taken away by the applicant, as a fundraiser. 6. LIMITATIONS 6.1. The Municipality reserves the right to process applications for funding and award funding each fiscal year in a fair and equitable manner. When multiple applications are received during the same day, funding will be awarded to applicants that have not previously been awarded funding. 4 Community Litter Clean-up Program Policy Municipal Clerk's Annotation for Official Policy Book Date of Notice to Council members of Intent to Consider May 9, 2023 Date of Passage of current Policy May 23, 2023 I certify that this "Community Litter Clean-up Program Policy" was amended by Council as indicated above. ____________________________________ _________________________ Lesa Rossetti Date Municipal Clerk VERSION LOG Version Number Amendment Description Approved By Approval Date 1 Approved Policy of Council Council March 28, 2022 2 Section 2.3 Re: Incentive Rates was amended Council May 23, 2023