This is the exact embedded text of the captured official document.
Snapshot d88f8e9e3b44 · verified 2026-06-05 ·
original document ·
archived snapshot ·
unofficial consolidation, the official version is held by the municipal clerk.
CAPE BRETON REGIONAL MUNICIPALITY
OCCUPATIONAL HEALTH & SAFETY POLICY AND PROCEDURE MANUAL
SUBJECT: Contractor Safety Management
Section: 12
Issued: May 1998
P a g e 1
Revision: May 2014
Supersedes: July 2004
12.01
POLICY STATEMENT
The Cape Breton Regional Municipality (CBRM) is subject to the Nova Scotia Occupational Health and Safety
Act (the Act) when contracting for the services of external Contractors, Consultants and suppliers. This policy
has been developed to confirm CBRM's commitment to maintain a safe and healthy work environment and
to prevent workplace accidents and illness.
12.02
DEFINITIONS
"CBRM Employee" mean persons who are employed directly with CBRM.
"CBRM Representative" means a person appointed by the director, manager or supervisor of the business unit to
oversee the contractor or supplier.
"Consultant" means a person or company who has been hired by CBRM to oversee, manage or complete a project
in conjunction with contractor(s).
"Contractor" means a person who contracts for work to be performed at the premises of CBRM or contracts for
work on a CBRM project and includes a sub-contractor.
"Employee" means a person who is employed or contracted to do work by a contractor.
"Employer" means a person other than CBRM who employs one or more employees or contacts for services of one
or more employees.
"Supplier" means a person who manufactures, supplies, sells, leases, or distributes or installs any tool, equipment,
machine or device or any biological, chemical or physical agent to be used by an Employer or Employee.
12.03
POLICY OBJECTIVES
The objective of this policy is to establish and clarify the duties and procedures of each party in carrying out their
responsibilities under the Act. It will help clarify the procedures necessary to reduce incidents or accidents,
damage to equipment or property and ensure the health and safety of all CBRM Employees and those of the
Contractor.
12.04
APPLICATION
General
This policy is meant to compliment the Act and in the event of any conflict between this policy and the Act, the Act
will prevail.
CBRM
This policy applies to all members of management and employees of the CBRM that are involved with or is
requesting the contracting of work on behalf of CBRM, or that work with or in the vicinity of external Consultants,
Contractors or Suppliers, or are involved with the procurement of external Consultants, Contractors or Suppliers.
Consultants, Contractors and Suppliers
This policy applies to anyone that undertakes work or work on a project for CBRM by way of contract. All
contractors utilized by CBRM and their employees will comply with the Act and applicable regulations, as well as
CAPE BRETON REGIONAL MUNICIPALITY
OCCUPATIONAL HEALTH & SAFETY POLICY AND PROCEDURE MANUAL
SUBJECT: Contractor Safety Management
Section: 12
Issued: May 1998
P a g e 2
Revision: May 2014
Supersedes: July 2004
any applicable CBRM policies or practices. This policy also applies to anyone who acts as a Supplier or Consultant in
relation to CBRM directly or any of its external contractors.
12.05
ENFORCEMENT & ADMINISTRATION
CBRM
CBRM to the extent of its ability and authority will take all reasonable steps to monitor all Contractors and
Suppliers for compliance with the Act, regulations and CBRM safe work practices and procedures. In the event of a
noncompliance, CBRM will take necessary steps to ensure compliance is achieved.
It will be the responsibility of each director, manager and supervisor of the business unit contracting for services,
to ensure that this policy and all other applicable policies and procedures are being adhered to. The director,
manager, or supervisor of the business unit shall appoint a CBRM Representative to oversee the Contract work
and/or the Supplier. The name of the Representative and contact information shall be provided to CBRM
procurement and the Contractor or Supplier as the case may be.
Inspections will be conducted and documented by the CBRM Representative for the purposes of ensuring that
work is being conducted in a safe and healthy manner and to ensure compliance with the Act. In the event of non -
compliance with the Act the CBRM Representatives shall ensure appropriate corrective action is taken as required.
At any time during contracted work, a CBRM Representative may conduct a site inspection and take or order
whatever corrective action is deemed appropriate at the time.
When safety violations are observed by the CBRM Representative, the Occupational Health and Safety Manager or
any CBRM employee, the appropriate director, manager, or supervisor will ensure corrective action is immediately
taken and a Contractor Safety Violation Report (Appendix "B") will be completed and sent to the Manager of
Financial Services as well as the Occupational Health and Safety Manager.
All Contractors, Consultants and Suppliers at the time of tendering are required to agree to the CBRM's mandatory
minimum Health and Safety requirements as stated in the tender document, as well as complete a " Contractor
Health and Safety Questionnaire" ( Appendix "A")
12.06
POLICY DIRECTIVES
Policy Review
This policy shall be reviewed as required to ensure it remains current, meets the requirements of CBRM work
practices and compliance with applicable legislation. Review of this policy will be done in consultation with CBRM
Joint Occupational Health and Safety Committees and Representatives.
Posting Requirements
This policy is to be readily accessible to all Employees, Contractors, Consultants and Suppliers, and shall be posted
on the CBRM Website, and distributed to all Departments for insertion in their safety manuals.
Each Department will be responsible and accountable for developing, implementing, supervising and the training
of employees in this policy.
12.07
RESPONSIBILITIES
CAPE BRETON REGIONAL MUNICIPALITY
OCCUPATIONAL HEALTH & SAFETY POLICY AND PROCEDURE MANUAL
SUBJECT: Contractor Safety Management
Section: 12
Issued: May 1998
P a g e 3
Revision: May 2014
Supersedes: July 2004
The general duties and responsibilities of CBRM, CBRM employees, contractors, consultants and suppliers and
their employees and others are set out in the Act. Generally, the provisions require each individual ensure to the
extent of their ability to do so, the health, safety and welfare of workers.
CBRM
CBRM is an owner and employer under the Act and like all employers and owners will continue to be responsible
for compliance with the Act. As owner of the property CBRM will make every precaution reasonable in the
circumstance to maintain their land or premises used as workplace in a manner that will ensure the health and
safety of persons at or near that workplace, and in a manner that is in compliance with the Act and regulations.
CBRM will provide to any Contractor, Consultant or person that may be performing a workplace activity, any
information that is known by CBRM or information that CBRM could reasonably be expected to know, that would
be necessary to identify, eliminate, or control hazards relating to the health and safety of persons at the
workplace.
Duties the Department Director, Managers and Supervisors
Workplace health and safety has been assigned by CBRM to each Department Director. Each Department Director,
Manager and Supervisor will familiarize him or herself with the provisions of the Act.
It is the responsibility of the Department Director, Managers and Supervisors to provide information, instruction,
training, supervision and facilities necessary for the health and safety of CBRM employees while working with or in
the vicinity of external contractors.
Ensure CBRM employees, are familiar with any health or safety hazards they may be exposed to while working
with or in the vicinity of external contractors and suppliers and to implement appropriate corrective action to
prevent such exposure.
Ensure compliance with the Act and applicable regulations and this policy.
Appoint a CBRM Representative who is trained and competent to deal with external contractors and suppliers.
Ensure inspections are conducted and documented for any contracted work their business unit is involved with to
ensure that both CBRM Employees and external Contractors, Consultants and Suppliers and their employees are
working in a safe manner and utilizing the appropriate protective devices, measures and procedures required.
Ensure Chief Administrative Officer is informed of any significant contractor activity, any work related death, or
any decision of the business unit related to health and safety that may have negative implications;
Ensure the investigation of all near misses, personal injuries and property damage involving workers or external
Contractors under their control, and to report these findings to the Health and Safety Committees and the
Occupational Health and Safety Manager.
Evaluate health and safety performance of all contracted work and provide feedback to the Financial Services
Department.
CBRM Employees and those of External Contractors
Every employee shall work in compliance with the Act and applicable regulations; guidelines, and codes of practice
and CBRM Occupational Health and Safety Manual.
CAPE BRETON REGIONAL MUNICIPALITY
OCCUPATIONAL HEALTH & SAFETY POLICY AND PROCEDURE MANUAL
SUBJECT: Contractor Safety Management
Section: 12
Issued: May 1998
P a g e 4
Revision: May 2014
Supersedes: July 2004
Adhere to all safety programs, policies, safe work procedures and safety directives relating to health and safety
performance;
Take all reasonable precautions in the circumstance to protect their health and safety and the health and safety of
others at or near the workplace;
Report all safety hazards or unsafe conditions using the following protocol, immediate supervisor, manager, safety
committee, safety representative or the Department of Labour and Workforce Development, if the situation is not
appropriately resolved;
Report all personal injuries, property/equipment damage, or near miss incidents to your immediate supervisor. In
the event of a personal injury, obtain first aid or other medical assistance immediately;
Use all personal protective equipment as required by regulation, CBRM policy, or at the direction of a supervisor;
Use only machinery, tools, or equipment for which you have been properly trained in and authorized to use;
Co-operate with the Joint Occupational Health and Safety Committees, safety representative, the employer,
external contractors or any person performing a duty under the Occupational Health and Safety Act and
regulations;
Consultant or Contractor
Every Consultant or Contractor shall take every precaution that is reasonable in the circumstances to ensure the
health and safety of persons at or near the workplace or project;
Comply with, and ensure that every subcontractor, employee, self-employed person and employer performing
work at the workplace complies with the Act and applicable regulations and CBRM safe work practices, policies,
procedures and safety program;
Must co-ordinate their work manner that will ensure the health and safety of other workers, CBRM employees or
people at the workplace;
Take appropriate corrective or disciplinary action against any subcontractor or employee in contravention of
health and safety legislation, which may include but not limited to the suspending of work until appropriate
corrective action is implemented;
Ensuring that any directives or orders issued by the Department of Labour and Workforce Development are
appropriately addressed in a timely manner and that the CBRM Representative is immediately informed of any
such directives or orders.
Communicate all information necessary for the health and safety of persons at the work place;
Contractors shall assign a trained and competent person to oversee health and safety while working on CBRM
property and shall provide the name and contact information of such person. The assigned person shall
coordinate, cooperate and communicate with the CBRM Representative for the purposes of ensuring the health
and safety of the workplace.
Contractors will be responsible for providing and maintaining certified first aid responders and applicable first aid
supplies on site. Contractors are responsible for the development of emergency procedures, including the
transportation of an injured employee to the hospital if required.
CAPE BRETON REGIONAL MUNICIPALITY
OCCUPATIONAL HEALTH & SAFETY POLICY AND PROCEDURE MANUAL
SUBJECT: Contractor Safety Management
Section: 12
Issued: May 1998
P a g e 5
Revision: May 2014
Supersedes: July 2004
Contractors will be required to conduct hazard assessments and implement appropriate control measures,
maintain their work site in a clean and orderly manner and to ensure appropriate supervision and trained,
competent staff are on site.
Where required by legislation, contractors will be required to establish and maintain the appropriate safety
committees or representatives.
Contractors are responsible for reporting all serious injuries, accidents or fatalities to CBRM representatives
immediately.
Supplier/Manufacturer
Every supplier shall take every precaution that is reasonable in the circumstances to ensure that any device,
equipment, machine, material or item supplied is in a safe condition, provided with all required safety devices,
manufacturers specifications and instructions pertaining to the safe use of the product;
Ensure that any device, equipment, machine, material or item supplied is in compliance with the Act and
applicable regulations;
Communicate any instructions regarding the safe use and or safety equipment necessary for the safe use of any
device, equipment, machine, material or item supplied;
Maintain the supplied product in a safe condition, if it falls under their realm of responsibility;
Ensure that any biological, chemical or physical agent supplied is properly labeled and provided with the
appropriate MSDS sheets required by regulations;
Occupational Health and Safety Manager
A resource that will provide assistance, advice and make recommendations to directors, managers, supervisors,
joint occupational health and safety committees, external contractors, suppliers and employees in relation to
health and safety matters;
Occupational Health and Safety Manager will perform the role of advisor/resource and will not assume the
responsibility of directors, managers and supervisors for the implementation and enforcement of health and safety
policies, safe work procedures/practices and the safety program;
Will utilize the authority assigned to them by senior management, for stopping or shutting down any CBRM
workplace or part of a workplace, projects or part of a project, or taking any equipment out of service, that poses
or may pose an imminent danger to employees, external contractors, or people at or near a workplace, or that is in
violation of the Occupational Health and Safety Act or applicable regulations;
Conduct as required, safety inspections and audits in the workplace, on projects or any site where an external
contractor may be utilized by CBRM and recommend control measures as required;
12.08
POLICY MONITORING
The Director in each Department involved with Consultants, Contractors, or Suppliers will ensure that monitoring
the implementation of this policy takes place and that there is reporting on the performance and effectiveness of
health and safety for contractors and contracted work.
CAPE BRETON REGIONAL MUNICIPALITY
OCCUPATIONAL HEALTH & SAFETY POLICY AND PROCEDURE MANUAL
SUBJECT: Contractor Safety Management
Section: 12
Issued: May 1998
P a g e 6
Revision: May 2014
Supersedes: July 2004
CBRM
CBRM will actively monitor and audit compliance with this Contractor Safety Management Policy and legislated
standards. Departments may be audited and evaluated on their occupational health and safety performance and
policy/program compliance at any given time, with or without previous notification.
12.09
CONSULTANT/ CONTRACTOR /SUPPLIER SAFETY PERFORMANCE
If a Consultant's, Contractor's, or Supplier's safety performance is not in accordance with Nova Scotia Occupational
Health and Safety Legislation Regulations or CBRM's Occupational Health and Safety Manual, where the CBRM
representative has knowledge of such violations, the following will apply:
1)
The Contractor shall be given notification listing safety deficiencies using Contractor Safety Violation Report
in Appendix B.
2)
The Contractor shall acknowledge notification, indicating corrective action taken, including action to prevent
recurrence.
3)
Should the Contractor refuse to take appropriate corrective action, the Occupational Health and Safety
Manager shall be contacted incase the Nova Scotia Department of Labour and Workforce Development may
have to be contacted immediately.
4)
Continued unsatisfactory safety performance will have a negative effect on the Contractor's ability to obtain
future CBRM contract work.
12.10
REFERENCES
Occupational Health and Safety Act, Chapter 7 of the Acts of 1996, amended 2000, c. 28, ss. 86, 87; 2004, c. 6, s.
24; 2007, c. 14. s. 7
Reference Guide to the Occupational Health and Safety Act, Department of Environment and Labour, printed on
January 2009.
APPENDICES
"A" - Contractor Health and Safety Questionnaire
"B" - Contractor Safety Violation Report
12.11
ENQUIRIES
All enquiries relating to the interpretation and application of this policy should be referred to:
Karen Butterworth
CBRM Occupational Health and Safety Manager
320 Esplanade
Sydney, Nova Scotia B1P 7B9
Phone (902) 563-5783
Fax (902) 563-5582
E-mail - kbutterworth@cbrm.ns.ca
APPENDIX "A"
CAPE BRETON REGIONAL MUNICIPALITY
CONSULTANT, CONTRACTOR, SUPPLIER HEALTH & SAFETY QUESTIONNAIRE
Consultants, Contractors or Suppliers wishing to submit proposals to the Cape Breton Regional Municipality must
complete this questionnaire and submit it to CBRM Finance Department with their bid information.
GENERAL INFORMATION:
Company Name:
______________________________________________________
Company Address:
______________________________________________________
Telephone\Fax Number: ___________________________\__________________________
E-Mail Address:
______________________________________________________
INSURANCE/WORKERS' COMPENSATION COVERAGE:
Is your company covered by general liability insurance, automotive insurance, umbrella policies,
etc., that would cover the cost of damages to, and incidents involving third parties?
Is your company in good standing with the Workers' Compensation Board for the Province of
Nova Scotia?
If no, please explain _______________________________________________________________
SAFETY PERFORMANCE:
Does your company have any non-compliance or outstanding issues with the Nova Scotia Labour
and Workforce Development, such as stop work orders, pending charges/prosecutions, or recent
(within the last year) convictions or fines?
If yes, please attach a note explaining the details, including current status or resolution.
SAFETY PROGRAM:
Does your company have a written health and safety policy signed by management?
Does your company have written safety policies, procedures and safe work practices applicable to
the scope of work to be performed, including clearly defined safety responsibility for managers,
supervisors and workers?
How do you communicate your safety policies and procedures?
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
How often do managers/ executive officers visit the worksite? _____________________________
Please explain how you conduct on-site inspections, including how often they are conducted,
what they cover and who conducts them?
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
* Yes * No
* Yes * No
* Yes * No
* Yes * No
* Yes * No
APPENDIX "A"
CAPE BRETON REGIONAL MUNICIPALITY
CONSULTANT, CONTRACTOR, SUPPLIER HEALTH & SAFETY QUESTIONNAIRE
Consultants, Contractors or Suppliers wishing to submit proposals to the Cape Breton Regional Municipality must
complete this questionnaire and submit it to CBRM Finance Department with their bid information.
Does your company have a risk assessment procedure?
Does your company have a procedure in place for investigating incidents, accidents and near
misses?
Please attach a list and contact information of all supervisors you will be using on site, as well as
any safety coordinator or persons responsible for job site safety.
Do you provide on the job training to all employees?
Please indicate how you inform your workers, other workers or persons at or near the workplace
of any workplace hazards to which they may be exposed.
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Do you have a disciplinary policy in place for anyone committing health and safety violations?
Please Describe:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Do you have a Joint Occupational Health and Safety Committee or Representative?
Do you have a preventative maintenance program for tools and machinery?
Do you have a health and safety policy in place for incorporating sub-contractors into the
workplace?
Please provide any other information relating to other programs or activities that you believe
demonstrate your company conducts their projects safely and in accordance with all health and
safety requirements.
NOTE:
PLEASE BE ADVISED THAT DURING THE TENDERING PROCESS OR AT ANYTIME DURING THE
CONTRACTED WORK, CBRM MAY REQUEST COPIES OF POLICIES, PROCEDURES, RECORDS OR
DOCUMENTATION OF PROOF FOR ANY QUESTIONS ANSWERED ON THIS QUESTIONNAIRE.
DO YOU AGREE TO PROVIDE THIS INFORMATION IF REQUESTED?
* Yes * No
* Yes * No
* Yes * No
* Yes * No
* Yes * No
* Yes * No
* Yes * No
*YES *NO
_______________________________________
____________________________________
Signature
Date
_____________________________________________________________________________________________
Position/Title
APPENDIX "B"
CAPE BRETON REGIONAL MUNICIPALITY
CONSULTANT, CONTRACTOR, SUPPLIER SAFETY VIOLATION REPORT
To: _________________________________________________________________________
From Management Representative: _______________________________________________
Date: ________________________________________________________________________
Safety Violation:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Date of Observation: ___________________________________________________________
Location: _____________________________________________________________________
Observed By: _________________________________________________________________
Action Taken:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Copy to Department Director, Financial Services and Occupational
Health and Safety Manager