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#74. TOWN OF LUNENBURG PROCEDURAL POLICY:
COMMUNITY GRANTS PROGRAM
1.)
Purpose
The Municipal Government Act [section 65 (au)] states: council may expend money
required by the municipality for a grant or contribution to a:
-
society within the meaning of the Children and Families Services Act,
-
mental health clinic in receipt of financial assistance from the Province,
-
exhibition held by an educational institution in the municipality,
-
club, association or exhibition within the meaning of the Agriculture and
Marketing Act,
-
charitable, nursing, medical, athletic, educational, environmental, cultural,
community, fraternal, recreational, religious, sporting or social organization within
the Province,
-
day care licensed under the Day Care Act,
-
registered charitable organization,
-
village,
and the municipality shall publish annually a list of the organizations and grants or
contributions made pursuant to this clause in a newspaper circulating in the
municipality.
The Town of Lunenburg ("Town") has created this Policy to identify the process, terms
and criteria which will be used to consider grants to non-profit organizations for
community development.
2.)
Objectives
(a)
To identify on an annual basis the total amount that the Town will provide
in grants.
(b)
To establish a process for applying for grant money which is fair and
consistently applied, as well as process by which the Town will consider
grant requests.
(c)
To identify criteria upon which grant applications will be evaluated.
3.)
Budget Amount
On an annual basis, the Town will identify an amount to be allocated for grants.
Council will set the budget during the budget process. As a guide this amount could be
0.5% of total Town operating revenue for the preceding fiscal year.
4.)
Application Process
(a)
All grant applications will be considered as part of Council's annual budget
process.
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Community Grants
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(b)
The deadline for grant applications for the April 1 - March 31 fiscal year will
be March 31 of the preceding fiscal year. Applications received after this
date will only be considered if there are still grant budget funds unallocated
after the Town's Budget is approved.
(c)
All grant applications (Schedule "A") must include a financial statement of
the last fiscal period, which indicates revenue sources for the organization,
a budget for the current fiscal year and proposed funding project.
(d)
Council will consider the outcome of a previous year's grants to an
organizations re-applying in subsequent years to assist in determining the
likelihood of future success.
5.)
Criteria
(a)
Only non-profit organizations, or individual Town residents under
exceptional circumstances for non-profit activities, e.g., participation in a
Provincial, national, etc. athletic competition, are eligible to apply for a
grant. Preference will be given to such organizations in the Town of
Lunenburg.
(b)
The non-profit organization must be either an incorporated body or a
registered charity.
(c)
When considering grant applications, priority will be given to organizations
which provide programs or services on a Town-wide basis, or to a
significant portions of the Town's population.
(d)
All non-profit organizations will have to show financial need to receive
funding.
(e)
Requests for in-kind grants for Town of Lunenburg services will be
considered by Council and are subject to staff and equipment availability.
6.)
Post Grant Reporting
(a)
Successful grant applicants will provide Council with a brief report
confirming that the grant monies were used for the requested purpose and
describe the outcomes achieved.
Clerk's Annotation For Official Policy Book
Date of Notice to Council Members
of Intent to Consider (7 days minimum): February 3, 2015
Date of Passage of Current Policy: February 10, 2015
I certify that this Policy was adopted by Council as indicated
above.
_____________________ _____________________
Municipal Clerk Date
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Community Grants
Schedule "A"
TOWN OF LUNENBURG
COMMUNITY GRANTS PROGRAM APPLICATION FORM
Please review the attached Town of Lunenburg Procedural Policy: Community Grants
Program before completing this Application. Attach all the additional information requested
before submitting your application. Applications must be received by March 31st.
Name of Non-Profit Organization:
Primary Contact Person:
Daytime phone number (G Work G Cell G Home):
Mailing Address:
Fax Number: E-mail Address:
Organization Website:
1.
Amount of funding requested: $
In-kind Town of Lunenburg services requested:
2.
The organization is a:
G
NS registered society name
G
Registered National Charity name/#
G
Other (please describe)
3.
The geographic area serviced by the organization is:
4.
Please describe, in detail, the specific use of the funds requested. Attach additional
sheet if needed.
5.
How will the community benefit from the funds received?
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Community Grants
Please include the following information with your completed application:
G
Financial Statements from your last fiscal year.
G
Budget for the current fiscal year.
G
Project budget and funding sources summary.
G
Previous post grant report confirming use of earlier approved grant monies (if
applicable).
I/we, the undersigned, hereby state that, to the best of our knowledge, all information
contained in this application form and any attachments are a true representation of our
proposed project and I/we will comply with the terms and conditions of an approved Town
grant.
Printed Name of
Authorized
Representative
Signature of
Authorized
Representative
Position Held in
Organization
Date
MM / DD / YY
Please return this form and all requested information by mail, fax, email or in person to:
Community Grant Program
Town of Lunenburg
PO Box 129
119 Cumberland Street
Lunenburg, NS B0J 2C0
(Fax): 902-634-4416
grants@townoflunenburg.ca
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Community Grants