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original document ·
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unofficial consolidation, the official version is held by the municipal clerk.
Purpose
The Town of Mahone Bay manages many properties and facilities for the benefit and
enjoyment of residents and visitors. It is the intent of this policy to provide guidelines for
the safe use and enjoyment of Town properties by residents and visitors.
Scope
The Facilities Booking Policy applies to all Town properties and to all persons on Town
property.
General Guidelines
The following general guidelines are to be adhered to for the public use of all Town
managed properties:
1.
Groups or individuals are expected to follow all facility policies, rules, regulations
and bylaws.
2.
Groups or individuals shall also be expected to follow event policies, rules and
regulations instituted by the event holder/renter.
3.
All individuals on Town property must behave with civility, respecting the rights of
others to quiet enjoyment of the facility.
4.
Inappropriate behaviour at a Town facility or property shall result in the issuance of
a Trespass Notice to the offender(s); if necessary, the police will be called.
Inappropriate behaviour for the purpose of this policy includes, but is not limited
to, the following:
Behaviours that obstruct or hinder the ability of others to use and enjoy Town
facilities, or participate in Town programs or events, or compromise the safety
and health of others, including staff;
Refusal to follow rental agreement and all other related Town policies,
procedures and bylaws;
Willful damage or vandalism of property;
Any criminal behaviour.
5.
Legal action and/or additional charges may result pending the severity or nature of
a group's or individual's actions.
Facilities Booking Policy
Community-Use Facilities
This policy designates some Town owned properties as Community-Use Facilities while
those not designated herein have restricted public access.
Additional Guidelines
Community-Use Facilities may have their own specific guidelines. Additionally, the
following guidelines for the public use of all Town properties apply:
The use of the facilities will not be restricted on the basis of race, national or ethnic
origin, colour, religion, sex, gender, age or mental or physical ability.
Notwithstanding the above, the Town Council may reject or approved any proposed
use of Town property by motion if, in their judgement, the anticipated use would not
comply with the intent of this policy.
All facilities must be left in the same condition in which they are found. Users are
required to remove, at their own expense, all materials, equipment or furnishings that
they have provided for the event. Cleaning of indoor rentals will be done by the
Town's cleaners, at the expense of the renter.
Users of Town properties are prohibited from removing materials from the property
for personal or commercial use; removal of materials will be treated as theft.
Alcohol will not be allowed in facilities/properties only unless in accordance with
Provincial regulations and any facility specific guidelines.
Town Owned Community-Use Facilities that can be booked:
Baseball Field
Michael O'Connor Memorial Bandstand
Fire Station:
o Hall
o Community Room
o Commercial Kitchen
Community-Use Facilities on Town properties which are operated by others who can be
contacted regarding bookings:
Mahone Bay Pool - Mahone Bay Pool Society
Tennis Courts - Mahone Bay Tennis Club
Community Sports Field - Mahone Bay Centre & Mahone Bay United
Mahone Bay Marina - Wooden Boat Society
Other Town Owned Community-Use Facilities which do not require booking include:
Jubilee Park and Playground
Edgewater & Main St. Comfort Stations
Aquatic Gardens Park
Park & Bayview Cemeteries
Other maintained green spaces
Booking of Town Owned Community-Use Facilities
Bookings are required to reserve the use of facilities.
Each person or organization wishing to rent/use a facility owned by the Town of
Mahone Bay must submit the appropriate Facilities Booking Form to the Town.
Applications for use of facilities will be approved on a first-come, first-served basis
with Town programs given priority.
Facility booking is finalized once agreement is signed, all associated deposits and fees
are paid and insurance is arranged.
The Town of Mahone Bay reserves the right of refusal of any booking at their
discretion.
All booking requests are to be received at least 10 business days in advance of the
requested date. Any requests received with less notice may not be considered.
Clerk's Annotation for Official Policy Book
Date of Notice to Council Members of Intent
to Consider {7 days minimum notice}: April 11, 2023
Date of Passage of Policy:
May 9, 2023
I certify that this Policy was adopted by Council as indicated
above.
_________________
_______________
Clerk
Date