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1
Grants to Organisations Policy
1.0 Purpose
This policy provides guidelines for the awarding of cash and in-kind grants to non-profit
organizations and societies that apply to the Town of Mahone Bay for financial
assistance under one or more of the established grant categories. The goal of this policy
is to treat all organisations fairly and consistently and to promote transparency in
government decision making.
2.0 Policy
It is the policy of the Town of Mahone Bay to consider, within its financial capacity,
financial support to non-profit organisations and societies (groups) that provide
programs, services, or activities that enhance the quality of life for Mahone Bay
residents. Such financial support is provided in recognition of the value these
organizations provide to the well-being and growth of the community.
3.0 Types of Grants
Program and Event Grants
A Program and Event Grant funds events, programs, projects or activities that enhance,
support, promote, inform/educate, celebrate, preserve and/or provide access to:
a)
Arts/Culture/Community/Heritage
b)
Community Beautification/Environmental Sustainability
c)
Community Health and Wellness
d)
Youth/Seniors Supports
e)
Tourism/Economic Development
Program and Event grants are monetary grants but may also consist of the waiver of
municipal fees or the provision of staff support.
Operating Grants
Operating grants are considered annually for groups with a mandate to deliver an
ongoing service or program that is generally delivered by a Municipality, or
complements a service being offered by the Town of Mahone Bay.
Operating grants may assist a group with its operations through the waiver of municipal
fees, the provision of in-kind support or direct financial support.
Operating grants are not intended to support permanent full-time staff salaries or
wages.
Although an organization may be awarded an operating grant several times, the award
does not carry the guarantee of renewal over several years.
Capital Grants
A Capital grant provides monetary support for the purchase of property; the
construction of a facility, remodelling, expansion of a facility, or purchase of equipment.
Applicants must hold the deed/lease to the property/facility or acceptable alternative (if
relevant).
The award of a Capital grant is reserved for special circumstances and thus, may not be
awarded on an annual basis. The Town may pay Capital grants to group over two or
more fiscal years.
In-Kind Service Grant
An In-Kind Service grant supports the provision of Twon services at no cost, or reduced
cost to organisations that are coordinating events within the Town.
4.0 Basic Eligibility Requirements
Applications will be accepted from groups that:
Have submitted a completed application form by the deadline
Have fulfilled any obligations outstanding from previous grant awards
Have provided proof of non-profit status
Have provided current year budget and previous year financial statements
Applications will not be accepted from:
Individuals
For-profit businesses
Organisations that canvass for financial support within the Town
Organisations with political affiliations
Faith-based organisations
Hospitals, clinic-based services or medical treatment programs
School Boards
Provincial/national organisations unless a local chapter exists to service the
residents of Mahone Bay
Organisations seeking assistance in funding deficits
5.0 Council Approval
The total budget for grants to organisations will be considered as part of Town's annual
budget proves. Council may allocate funds over and above the amount approved in the
budget process when requests for grants of an emergency or pressing nature are
received.
Council reserves the right to grant partial requests or grant or reject any application that
may or may not qualify in accordance with the guidelines set out in this policy.
Applicants are not guaranteed funding. Grants to organisations will be considered
public knowledge. Grants may be awarded with certain terms and conditions.
Applicants will be notified following Council's approval with a Letter of Award, which will
state if any restrictions apply to the grant.
6.0 Reporting Requirements
Any group receiving a monetary grant from the Town of Mahone Bay may be required
to complete a Project Evaluation Form and shall abide by any conditions listed within
the Letter of Award. Groups in non-compliance with these obligations may not be
considered for future grant opportunities.
The deadline for all Programs and Event grant, Operations grant and Capital grant
applications is March 31st of each year. There is no deadline for In-Kind grant
applications.
Clerk's Annotation for Official Policy Book
Date of notice to Council Members of Intent to Consider
[minimum 7 days notice]
June 12, 2018
Date of Passage of Policy
June 28, 2018
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Town Clerk
Date