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## 1.0 POLICY STATEMENT
All records in the custody and control of the employees of the Town of Mahone Bay are the property of the Town of Mahone Bay. It shall be the policy of the Town of Mahone Bay to arrange, retain, archive and/or dispose of its records in accordance with the provisions of the Records Management Manual of the Association of Municipal Administrators of Nova Scotia.
## 2.0 PURPOSE
1. To ensure that the records of the Town of Mahone Bay are readily accessible, protected from premature destruction and disposed of once their value ceases.
2. To ensure that the records of the Town of Mahone Bay are kept in a fashion that allows compliance with Part II of the Municipal Government Act (Freedom of Information and Protection of Privacy) in an efficient and effective manner.
## 3.0 DEFINITIONS
- a) "record" - includes books, documents, maps, drawings, photographs, letters, vouchers, papers and any other things on which information is recorded or stored by graphic, electronic, mechanical or other means, but does not include a computer program or any other mechanism that produces records.
- b) "new record" - any book, document, map, drawing, photograph, letter, voucher, paper and any other thing on which information is recorded or stored by graphic, electronic, mechanical or other means, that is acquired, purchased, manufactured, produced, copied or reproduced on or after May 1, 2018
- c) "existing record" - any book, document, map, drawing, photograph, letter, voucher, paper or any other thing on which information is recorded or stored by graphic, electronic, mechanical or other means, that is acquired, purchased, manufactured, produced, copied or reproduced before May 1, 2018
## Town of Mahone Bay Policy #21 Records Management Policy
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## 4.0 TRANSITIONAL PROVISIONS
This policy shall become effective for all new records on May 1, 2018
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## Clerk's Annotation for Official Policy Book
Date of Notice to Council Members of Intent to
Consider {7 days minimum notice):
March 13, 2018
Date of Passage of Policy:
April 10, 2018
April 11,2018
Date