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OPERATIONAL POLICY - 89
PAGE 1 OF 2
Policy Subject / Title - GRANT DISCLOSURE
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GENERAL PURPOSE OF POLICY
89.1
Pursuant to Section 65(C) of the Municipal Government Act, it shall be the policy of Region of
Queens Municipality that all grant funding provided each year by the Municipality to
community organizations be publicly disclosed according to the conditions as set out in this
policy.
POLICY APPLICATION
89.2
This policy applies to all grant funding provided to community organizations, and where
specifically authorized to businesses, during each fiscal year whether provided directly or
indirectly by the Municipality, and includes both discretionary and restricted funds.
INTERPRETATION
89.3
a. "Discretionary funds" shall be those funds authorized by Council within the annual budget
process and where an application for further approval is not required, unless explicitly
required by Council.
b. "Restricted funds" shall be those funds that are disbursed based on an application process
and where the required approval is granted for a particular use.
POLICY DETAILS
89.4
Each fiscal year, the Municipality shall provide funding in its annual budget for community
organizations and associated agencies, to be disbursed by Council, or where authorized by the
Chief Administrative Officer, to those organizations and agencies that qualify and are
approved according to established policies and processes.
89.5
In the case of discretionary funds, these funds will only be released when directly authorized
by Council by motion or through the annual budget approval process.
89.6
In the case of restricted funds, these funds will only be released when directly authorized by
Council motion or Chief Administrative Officer approval.
GRANT DISCLOSURE
89.7
Prior to May 31st of each year, the Municipality shall publicly disclose all grant funding
provided in the previous fiscal year through one master list of all recipients.
89.8
Disclosure of such grant funding shall include notification on all appropriate social media
platforms that this disclosure has taken place with a link to the full list of recipients located on
the Municipality's website.
OPERATIONAL POLICY - 89
PAGE 2 OF 2
Policy Subject / Title - GRANT DISCLOSURE
_____________________________________________________________________
89.9
The full list of all grant recipients for the previous fiscal year shall be listed on the
Municipality's website, including the formal name of the organization or agency and the total
amount received.
89.10 Where any organization or agency has been approved for more than one funding program,
the listing shall note in brackets the number of times when funding has been approved in that
fiscal year.
89.11 Where grant funding is provided to an agency on behalf of an individual, the agency name
shall be noted along with the name or names of the individuals in brackets.
89.12 If at any time grant funding is provided and the nature of such funding is confidential according
to law at the time, such grant funding shall not be disclosed until the nature of the funding
becomes public, after which time the disclosure shall be made on the next available publicly
published list of all grant recipients noting the year of that funding.
89.13 All grant funding provided and published each year shall include the total amount of funding
provided to each organization or agency, as well as the program or budget line from which the
funding was provided, and the purpose of the funding.
Approved by Council: January 14, 2020