Operational Policy 51 — Release of Information to Public
Queens, Nova Scotia
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POLICY NUMBER - 51
Page 1 of 1
Policy Subject / Title - Release of Information to the Public
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GENERAL STATEMENT OF POLICY
51.01 The Region of Queens Municipality wishes to establish a policy and procedure
for the release of information contained in meeting packages to the public,
including the media. As such, the following procedures adopted by Council shall
be adhered to balancing the public's access to information and every citizen's
right to be afforded confidentiality.
51.02 For the purposes of this policy, "Responsible Officer" means the Chief
Administrative Officer or his/her designate.
POLICY PROCEDURE:
51.03 No part of any committee meeting package shall be released to the public until
such time as the Responsible Officer has reviewed the material proposed to be
released and he/she is satisfied that the information id allowed to the released
pursuant to Section 20 of the Municipal Government Act, concerning Freedom of
Information and Protection of Privacy (FOIPOP).
51.04 Verbal requests may be accepted by the Responsible Officer for information that
is determined by the Responsible Officer to be background information, staff
reports or a matter of public record and able to be released under FOIPOP
regulations.
51.05 Prior to releasing correspondence or any information from external sources to the
public, consideration shall be given to FOIPOP guidelines.
51.06 Any request for information contained in committee packages that is not
considered background information must be received in writing by the
Responsible Officer. After receiving the request, the information requested or
portions of it, may be released to the applicant or denied within thirty (30) days
provided all of the regulations concerning FOIPOP have been adhered to.
Approved by Council: March 20, 2000