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TITLE
STORM CLOSURE POLICY
Policy Review Notification: December 12, 2022
Policy Review Date:
December 12, 2022
Approved by Council: January 23, 2023
I certify this to be a true copy of the Storm Closure Policy as adopted by the Municipal
Council of Richmond County at a Public Meeting held January 23, 2023.
1. POLICY STATEMENT
1.1
To outline the processes concerning the closure of the Richmond County Municipal
Administration Building, Richmond Arena, Richmond Solid Waste Management
Facility (i.e., cancelling/delaying recreation activities and municipal services) due to
weather conditions and the communication protocols involved.
2. OBJECTIVE(S)
2.1
To allow for proper assessment and communication to public, council and staff in the
event of inclement weather and the subsequent closure, or delayed opening of
municipal facilities.
a)
Applies to:
i. Richmond County Municipal Administration Building
ii. Richmond Solid Waste Management Facility
iii. Richmond Arena
2.2
Some facilities, due to their operational nature, will still require staff during these
events. Travel to and from work will be coordinated between the staff and the director
so essential services are maintained, so long as it is safe to do so.
Municipality of the County of Richmond "Storm Closure" Policy
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3. PRINCIPLES OF THE POLICY
3.1
THE COUNTY OF RICHMOND is committed to the health and safety of all
employees. During storms or during or after a natural disaster, THE COUNTY OF
RICHMOND will consult with local authorities on the conditions of the environment
including road conditions. Should the environment be deemed safe and roads remain
open, the expectation is that employees will make all reasonable efforts to report to
work. Employees unable to report to work, despite all reasonable efforts, must
immediately notify their Director, may use available paid time off and will be dealt
with individually and according to the "Exception to Policy" section below.
4. EXCEPTION TO THE POLICY
4.1
THE COUNTY OF RICHMOND reserves the right to review and consider the ability
of peers to report to work, road conditions, other industry closings and the attendance
records of individual employees in making a determination as to whether an employee
has made all reasonable efforts to report to work, and, hence, whether the absence is
excusable or not. In the event the absence is deemed inexcusable, the employee's
absence will be managed according to the provision of the Attendance Management
policy.
4.2
The Municipality reserves the right to open or re-open any facility during the storm
day depending upon operational needs. Employees unable to attend work may use a
vacation day.
4.3
Should the office be closed employees scheduled to work will be paid. Should the
office remain open, but the scheduled employee is unable to get to work, employees
may use a vacation or floater day/ banked time off.
4.4
Should the office be closed and the employee is on a scheduled vacation, that
employee may call their Director that morning and cancel their scheduled vacation day
and that vacation day will be reimbursed.
5. RESPONSIBILITIES
5.1
Employee - Employees are responsible for making all reasonable attempts to report to
work during a storm or after a natural disaster. Should an employee be unable to report
to work or be late coming to work, he/she is responsible to telephone the director and
advise of same.
5.2
Directors/ Dept. Manager - Assess and assist CAO with recommendation for delay or
closure. Answer questions of their staff and provide direction to those staff that may
still need to report to work when safe to do so, due to the nature of their function. .
Municipality of the County of Richmond "Storm Closure" Policy
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5.3
The CAO - It is at the discretion of the CAO to close the operation, or not.
6. STANDARD OPERATING PROCEDURE
6.1
Overnight Snow Fall / Severe Weather
a) - Each morning during severe weather, the CAO, together with Directors and EMO,
will conduct a risk assessment commencing at 6:15 a.m.
b) When a decision is made to close or delay the opening of Municipal facilities due
to severe or adverse weather conditions, every reasonable effort will be made to
start notification by 6:30 a.m.
c) Notification of Closure/Delay (includes cancellation or delay start to recreation
activities) will be provided as follows:
-
6:30 a.m. - Posting on Municipal Website and Facebook Page
-
6:30 a.m. - Circular email to all Municipal Council and Staff from the
Municipal Clerk
-
6:35 a.m. - Local Radio (i.e.: The Hawk, Radio Richmond)
-
6:40 a.m. - Recorded Voice Messages at Municipal Facilities
-
6:45 a.m. - Telile Community Television
6.2
Daytime/Evening Snow Fall / Severe Weather
a) Each afternoon during severe weather, the CAO together with Directors and
EMO, will conduct a risk assessment commencing at 1 :00 p.m. or sooner as the
situation dictates.
b) When a decision is made to close Municipal facilities due to severe or adverse
weather conditions, every reasonable effort will be made to start notification
before 1: 15 p.m.
c) Notification of Closure (includes cancellation of recreation activities) will be
provided as follows:
-
1: 15 p.m. - Posting on Municipal Website and Facebook Page
-
1: 15 p.m. - Circular email to all Municipal Council and Staff from the
Municipal Clerk
-
1 :20 p.m. - Local Radio (i.e.: The Hawk, Radio Richmond)
-
1 :25 p.m. - Recorded Voice Messages at Municipal Facilities
-
1 :30 p.m. - Telile Community Television
d) Reassessment will be conducted at end of day for evenmg activities and
notifications will be amended as the situation dictates.
e) Times noted are guidelines only and the situation may dictate earlier or later times
based on the event.
Municipality of the County of Richmond "Storm Closure" Policy
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This policy was last reviewed:
DATE OF REVIEW
FORMALLY ADVERTISED AND
AMENDED BY COUNCIL
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December 12, 2022
January 23, 2023
Next Scheduled Review is December of 2023.
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