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The Municipality of the County of Richmond - Committees Policy
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Title:
Committees Policy
Approved by Council
Date: June 24, 2024
Policy Review Notification
Date: June 7, 2024
Policy Review
Date: June 10, 2024
I certify this to be a true copy of the Committees Policy as adopted by the Municipal
Council of Richmond County at a Public Meeting held June 24, 2024.
________________
Shelley David
Municipal Clerk
1.
Purpose
The purpose of this policy is to identify a process for establishing Committees of
Council, define requirements for maintaining and supporting their work, coordinate
the appointments, and outline the process for requests for appointments to
external bodies and local boards not established by Council.
2.
Scope
This policy applies to Council and municipal staff who are involved in the review,
creation, amendment, and dissolving process of all committees of the council and
any board, committee, commission, or corporation of the municipality, including
appointments to external bodies and local boards not established by Council. It
excludes internal working groups of an administrative nature.
3.
Definitions
In this Policy:
a) "ABCCs" means Agencies, Boards, Commissions and Committees. This
acronym may also be used throughout this document to interchangeably mean
boards of municipally owned corporations, ABCCs established by bylaw,
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advisory committees, task forces, working groups, and other bodies. At times,
a distinction is made to note Council-established ABCCs, i.e. those created by
Council, to differentiate them from those to which are not under the
Municipality's control.
b) "CAO" means the Chief Administrative Officer for the Municipality.
c) "Clerk" means the Municipal Clerk for the Municipality.
d) "MGA" means the Municipal Government Act (Nova Scotia).
e) "MOCR" means the Municipality of the County of Richmond.
f) "Municipality" means Municipality of the County of Richmond.
g) "Terms of Reference (TOR)" means a document that provides guidelines and
clear direction to appointed members to help manage expectations and to
provide accountability for the activities of an ABCC.
4.
Roles and Responsibilities
4.1. Municipal Council will be responsible to:
a) review, amend and adopt the Committees policy;
b) review all internal and external ABCCs at the beginning of a new term of
Council and when necessary, throughout the term of Council.
4.2. The CAO will be responsible to:
a) implement the Committees policy, and
b) work with Municipal Council to review all ABCCs.
4.3. Municipal staff will be responsible to:
a) follow the policy statements within this document.
5.
Policy Statement
This policy is made pursuant to section 24 of the Municipal Government Act
(MGA), which empowers Council to establish committees, and Section 23(1)(c) of
the MGA, which empowers Council to make policies providing for committees and
conferring powers and duties upon them.
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6.
Agencies, Boards, Commissions, Committees
6.1. Agencies, Boards, Commissions, Committees (ABCCs):
a) Standing, a committee of indefinite duration established by Council which
may include council members and citizens appointed by Council.
b) Statutory, a board, commission, or committee established by Council
pursuant to a specific enabling statute or agreement and may be of
indefinite duration may include council members and citizens appointed by
Council.
c) Advisory, a committee with citizens and member of council appointees.
These committees offer recommendations and insights to Council, helping
shape policies, projects, and decisions that impact the Municipality.
d) Ad-hoc / Special Project, a short-term committee established by Council
to inquire into or deal with a specific issue which may include council
members and citizens appointed by Council.
e) Inter-Agency, an external committee comprised of representatives
appointed by multiple agencies which may include multiple municipalities
(and other departments/agencies) and have Terms of Reference agreed
upon by all parties, including an endorsement by the Municipality(ies).
f) Inter-Municipal, an external committee with other municipal partners via
request or through Intermunicipal Service Agreements which would
include members of Council appointed by their respective municipalities.
g) External Community, an external organization, or group that was created
and is managed by an entity that is not the Municipality. Requests for
Council appointments are reviewed and considered, see procedure,
section 9.
h) Citizen Advisory and Community Committees, as per Sections 26 and
27 of the MGA, Council may establish, by policy, citizen advisory and
community committees which shall advise Council, as directed by Council.
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7.
Review
7.1. At the beginning of a new term of Council, Council shall review all ABCCs
(Appendix A) and, by resolution, approve the list of ABCCs and available
appointments of members of Council, staff, and citizens. The CAO and Clerk
will assist Council by providing any information available such as current
membership and, through Terms of Reference (template in Appendix B),
mandates, goals, and objectives of each ABCC, and may recommend future
priorities and direction in keeping with any policies of the municipality. At the
end of the first half of a term of Council, committee membership will be
reviewed and new Council member appointments may be made.
7.2. For ABCCs under Council direction, Council may create, amend an existing
or dissolve ABCCs by resolution at the time of review or as necessary
throughout the term of office where permitted by legislation.
7.3. All approved ABCCs will be listed in the MOCR Committee Matrix, Appendix
A.
7.4. Council may appoint persons who are not members of Council to ABCCs.
7.5. Except for ABCCs established by policy [Section (6)(h)], all ABCC
appointments shall be made by Council resolution, membership shall be in
accordance with terms of reference, by-laws, statutes, or other written
agreement.
8.
Creation, Amendment or Dissolve
8.1. Creation
The creation of a new ABCC requires the approval of the Council and may be
initiated by several factors. These factors include the Municipality strategic
plan, significant public issues or trends where public input is deemed
desirable, legislated requirements (Federal/Provincial/Municipal By-Law), and
staff requests. The following shall guide in the process:
a) On Council's direction, the appropriate department shall prepare a staff
report which shall include the following:
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i. Public and financial considerations;
ii. Impact on other departments and users;
iii. Consideration of the Municipality Strategic Plan and departmental
goals and objectives;
iv. Proposed Terms of Reference using the Council approved template
(Appendix B)
v. Recommended appointment of appropriate Council and staff
resources taking into consideration human resource constraints.
b) After approval, the Clerk on behalf of Council will facilitate the
appointment process, in accordance with this policy, based on the Terms
of Reference and place the ABCC on the Committee Matrix list, Appendix
A.
c) The establishment of a corporate board for an entity wholly owned by the
municipality requires an instrument of incorporation and the creation of
by-laws. Both the instrument of incorporation and the by-laws require a
council resolution, review by the solicitor, and submission to Nova Scotia
Municipal Affairs for ministerial approval.
8.2. Amendment
a) Changes to Terms of Reference that amend an ABCCs function, member
structure, or mandate require council approval and may be initiated by
several factors:
i. Council's review of all ABCCs.
ii. A recommendation and report by the ABCC.
iii. A recommendation and report by Staff.
iv. Changes to legislation
b) A staff report addressing the proposed changes will be prepared by the
relevant department and presented to Council. The report will be
analytical in nature and include such items as, but not limited to:
i. Indication of which factor led to the proposed amendment.
ii. Supporting information, including cause/effect analysis, cost analysis,
and required resources.
iii. Impact on Terms of Reference
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c) For municipal corporations, a list of amendments to by-laws. These will
require approval of the corporation board and council by resolution; the
amendments are to be filed with the Province.
8.3. Dissolve
a) All ABCCs created by Council will formally be dissolved by Council
resolution. The reasoning may be initiated by one of the following:
i.
Completion of task or mandate
ii.
Resolution of issues
iii.
Legislative requirement no longer exists
iv.
Merger with another committee
v.
Recommendation of a Council review process
vi.
Recommendation by Committee by resolution
vii.
Recommendation by Staff in Staff Report
b) A report prepared by support staff, addressing the request to dissolve an
ABCC, will be presented to Council. The report will include a summary of
the reasons supported by background information.
c) After a committee is dissolved, the office of the CAO will:
i.
inform staff members;
ii.
Remove the ABCC from the Committee Matrix list; and
iii.
Send thank-you letters, on behalf of Council, to committee
members.
d) Dissolving a board of a Municipally owned corporation requires guidance
from the Municipal solicitor.
9.
Request for Council Appointment from External Community Board
or Committee
9.1. Council supports the efforts of community-based organizations within the
Municipality and acknowledges the exemplary service they provide to the
community.
a) Requests for council appointed members should be made in writing,
addressed to the Warden and Council and include the terms of reference
and or by-laws.
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b) Council may approve appointments to serve on external community
boards and committees only where all of the following criteria are met:
i.
The board or committee has a particular goal or objective that
aligns with the Municipality's role in the community (Strategic Plan
& Council priorities);
ii.
are community wide in scope;
iii.
affect or may affect a municipal interest;
iv.
are community organizations with a mandate to provide an
alternative service delivery in respect of municipal property on
behalf of the Municipality, and to which the Municipality is the
primary funder;
v.
Meets on a regular basis;
vi.
Has an approved terms of reference or similar governing
documents; and
vii.
Provides proof of insurance to the satisfaction of the Municipality.
c) In considering a request, Council shall consider the commitment in
terms of time and duties, and whether the member of Council or staff
member can reasonably take that time and perform those duties in
conjunction with their regular municipal duties, and if a citizen
appointment would be best suited [see Section 10 (2)].
d) Where all of the criteria listed in Section 9.1 (b) are not met, or human
resource considerations outlined in Section 9.1 (c) are constrained, the
Municipality shall not appoint a member of Council, staff or a citizen
appointment to the community ABCC.
e) Approved community ABCC will be listed on the Committee Matrix
followed by the appointment process.
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10. Appointments
Appointments to ABCCs are as follows.
10.1. Members of Council Appointments
a) Members of Council are not entitled to additional remuneration by the
Municipality for serving on ABCCs established by Council, however,
they may be reimbursed for expenses incurred as committee members.
Procedure and claim forms can be found in the MOCR Travel and
Expense Policy.
b) Any member of Council not appointed to a committee may attend
committee meetings as an observer, and at the discretion of the chair
may participate in the discussion, but is not entitled to vote.
c) The Warden is an ex-officio member of all ABCCs, as per MOCR
Council Procedural Policy.
10.2. Citizen Appointments
a) A person must meet all the following requirements to be eligible to apply
for an appointment by Council to ABCCs:
i.
Have the best interests of the ABCC and the municipality at heart
and be prepared to actively contribute to the ABCC's goals,
ii.
Be at least 18 years of age (exceptions may be made by Council
for committees specifically related to youth or requiring a youth
member);
iii.
Be a resident of the Municipality for at least the last six (6) months
before making an application and must continue to be a resident of
the Municipality throughout the term of the appointment;
iv.
If/where required by law for a specific appointment, the resident
must also be a Canadian citizen; and
v.
Each ABCC may require additional qualifications for an
appointment.
b) Citizen appointments are entitled to an honorarium, as per Section 24 (6)
(a) of the MGA, the amount determined by Council is $75 per meeting,
paid quarterly based on attendance.
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c) Expenses incurred as committee members may be reimbursed. The
procedure and claim forms can be found in the MOCR Travel and
Expense Policy.
10.3. Staff Member Appointment
a) Municipal staff person(s) holding the position(s) specified in the Terms of
Reference on a permanent or acting basis will be considered members of
the ABCC; if the specified staff person is unavailable to attend a meeting
the CAO may send a designate.
b) Municipal Staff are always non-voting members and they do not count
towards quorum.
c) Pursuant to section 31 (2) (a) of the MGA, the CAO is a non-voting
member of all meetings of the council and any board, committee,
commission, or corporation of the municipality. The CAO is empowered
to make observations and suggestions on any subject under discussion
but is not obligated to attend meetings and is not counted in determining
if a quorum is present.
10.4. Municipal Liaison
a) Members of Council or Municipal Staff may be designated as a liaison for
independent external community groups which are deemed to be of
strategic importance to the business of Council for the purposes of
maintaining consistent connection/communication.
10.5. Provincial Appointments
a) Provincial appointments are conducted through an application process
facilitated by the province. Specific deadlines for applications are
announced in the spring and fall of each year. Applicants can apply
directly on the province's website at
https://novascotia.ca/exec_council/abc/.
11. Terms of Appointment
11.1. Council appointments shall be from the beginning of their term for up to two
years, and renewable for an additional two years following a review of
ABCCs by Council.
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11.2. Citizen appointments to committees shall be for four years with the first year
beginning one year after the municipal election cycle to ensure continuity for
the ABCCs.
a) Unless the ABCC policies/bylaws state otherwise, such members may
serve no more than eight consecutive years (two terms) but are eligible
for reappointment after an absence of at least one year.
b) If Council determines a member of a committee has expertise relating to
the work of the committee for which the Municipality would otherwise be
required to pay, there may be no set limit to the number of consecutive
terms that person may be appointed to the committee.
c) Council reserves the right to reappoint a citizen appointee who has
completed their second term of office in the event the Municipality has
not received any suitable applications for the vacancy.
11.3. Statutory ABCC appointments shall be as provided in the applicable enabling
statute, agreement or bylaws. Where the enabling statute, agreement or
bylaws do not provide for the term of appointment, the provisions of this
Policy will apply.
11.4. Ad Hoc / Special ABCCs appointments are concurrent with the time frame
provided to complete its work, after which the members' terms expire unless
extended by Council resolution.
11.5. Inter-Agency and Inter-Municipal appointment(s) shall be subject to this
policy unless determined within their own policy/bylaw guidelines.
11.6. Approved External Community ABCCs appointments shall be subject to this
policy unless determined within their own policy/bylaw guidelines.
11.7. Citizen Advisory and Community Committees appointments shall be subject
to this policy or determined within their own policy guidelines, as per section
26 and 27 of the MGA.
12.
Appointment Process and Advertising
12.1. After Council review of ABCCs, or upon early vacancy of an appointment by
a citizen, Council shall identify:
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a) Citizen vacancies (current and upcoming);
b) Any skills, assets and/or qualifications for the particular appointment; and
c) The deadline to submit applications for the appointment.
12.2. The appointment shall be advertised as per the Strategic Communications
Plan. The advertisement must contain the following information:
a) mandate/role and responsibilities of the ABCC;
b) the skills, assets and/or qualifications for the appointment as set out in
the resolution of Council pursuant to Section 11.
c) the deadline for submitting applications; and
d) how to submit the application.
12.3. Once the applications have been received by staff, the applications will be
presented to Council. Council will meet in camera (personnel), to review and
consider applicant(s) for ABCC membership. In considering citizen
appointments, Council will take into account a variety of factors including:
a)
Lived and professional experience and background of the applicants in
a field related to the work of the committee;
a)
Applicants' education in a field related to the work of the committee;
a)
Experience of the applicants in serving on committees and boards;
a)
Ensuring that committee membership is inclusive and diverse and
representative of the community;
a)
Recommendations made by the applicable committee, if applicable.
12.4. Following a resolution of Council confirming the appointment, the Office of
the Chief Administrative Officer will:
a)
Provide the Appointee with a letter that includes:
i.
a copy of the resolution of Council appointing the Appointee;
ii.
the date of the appointment;
iii.
related documents;
iv.
a date for an orientation session;
v.
confirmation that the Appointee shall hold the appointment at the
pleasure of Council; and
vi.
a request that the Appointee confirm acceptance of the
appointment.
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a)
Upon confirmation of acceptance of the appointment by the Appointee,
the Office of the Chief Administrative Officer must:
i.
make a record of the appointment, including the resolution of
Council where the appointment was made;
ii.
update the website as per the Strategic Communications Plan,
and
iii.
notify the Chairperson of the ABCC of the appointment and
provide the Appointee's contact information.
12.5. Provincial appointments are conducted through an application process
facilitated by the province. The office of the CAO will share the advertisement
to promote the opportunity to encourage applicants as needed. Once the
appointment is confirmed, the office of the CAO will provide Council with an
update.
13.
Vacancy/Resignation/Dismissal
13.1. Members wishing to resign their appointment shall submit a letter of
resignation to be forwarded as soon as possible to the ABCC Chair.
13.2. The Chair will inform the ABCC of any vacancies due to resignation, severe
illness or death.
13.3. A motion from the ABCC is required to recommend to Council to initiate the
appointment process to fill the vacancy.
13.4. The office of the CAO will initiate the appointment process to fill the vacancy
as per Section 12. Appointments will only be made for the remainder of the
term.
13.5. Any member who is absent from three consecutive committee meetings
without leave of absence by resolution from the ABCC will cease to be a
member of the ABCC, and the CAO shall advise Council of the vacancy.
13.6. At the request of the ABCC or on its own initiative, Council may remove or
request the resignation of any of its member appointees, whether a citizen
member or Council member, for malfeasance or any other good and
sufficient cause.
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14. Municipal Staff Support
14.1. Municipal staff will coordinate and or conduct orientation sessions for ABCC
appointees including returning appointees at the beginning of each Council
term.
a) Further sessions may be conducted for appointees during the Council
term, as required. Orientation packages will be distributed to all
members for reference purposes.
b) Each package will include, but not be limited to, the following
information:
i.
Establishing Statute/Policy/By-Law/Terms of Reference
ii.
MOCR Committees Policy
iii.
MOCR Council Procedural Policy
iv.
Any related approved plans/studies
v.
Member and Council Contact Information
14.2. Departments may provide research support and professional advice to
ABCCs as directed by the CAO. As necessary, the Office of the CAO will
communicate and engage with other levels of government to ensure
legislative compliance.
14.3. The Municipal Clerk or designate will be present to take minutes at all
ABCCs. The Municipal Clerk or designate is not a member of the ABCC and
therefore is not entitled to vote. The responsibilities of the Municipal Clerk or
designate will include, but not be limited to, the following:
a) Supporting the Chair in developing agendas, arranging meetings, and
promoting effective committee functioning,
b) Ensuring the preparation of draft minutes,
c) Preparing presentations for the committee that may also be shared
with the general public,
d) Providing an orientation to the work of the committee when required,
e) Any other projects or tasks approved by the CAO.
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14.4. The Municipality will maintain all official records pertaining to Council-
established ABCCs in accordance with the MOCR Records Management
Policy.
15. Terms of Reference
15.1. Council-established ABCCs shall have a Terms of Reference (TOR),
approved by Council and be in the same format as the MOCR TOR
Template, Appendix B.
15.2. ABCCs not established by Council will provide a copy of their TOR or other
establishing documents to the Office of the CAO.
16. Meeting Procedure, Agenda and Minute Formats
Meeting procedure, agenda, and minute formats for Council-established ABCCs
shall adhere to the same guidelines outlined in the MOCR Council Procedural
Policy. In cases where TOR/policies/by-laws, including the corporate by-laws of an
ABCC, do not specify, this policy and the MOCR Council Procedural Policy shall
apply.
17. Authority
17.1. ABCCs do not have the authority to communicate with other levels of
government on behalf of MOCR. ABCCs not established by Council may do
so on behalf of their respective organization.
17.2. ABCCs do not have the authority to pledge the credit of the Municipality or
authorize expenditures to be charged against the Municipality unless
approved by Council by resolution.
17.3. ABCCs shall not utilize external services or otherwise commit the MOCR to
money expenditures except by requesting funds from Council.
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18. Reporting and Communicating
18.1. At least quarterly, ABCC progress reports shall be presented to Council at
Committee of the Whole meetings by a designated ABCC member (member
of Council, staff, and/or citizen appointee). The timing of the quarterly reports
will be influenced as appropriate by the meeting frequency/activity of the
ABCC. If a committee meets at least once, it shall be included in the next
quarter reports.
18.2. Actions recommended by ABCCs requiring Council approval shall be
communicated to Council by a designated ABCC member (member of
Council, staff and/or citizen appointee) at the Regular Council (or Special)
meeting immediately following the ABCC meeting where the
recommendations were made.
18.3. In the event an ABCC fails to provide a report or recommendation to Council
within any deadline set by Council, Council may proceed with a decision
regarding a matter within the ABCC's mandate, without awaiting the ABCC
report or recommendation.
18.4. Approved Council-established ABCC meeting agendas, minutes and other
relevant documentation will be collected/disseminated according to the
Strategic Communications Plan Policy.
Related Documents
Municipal Government Act
Municipal Housing Corporation Act
Municipal Conflict of Interest Act
MOCR Council Procedural Policy
Code of Conduct for Elected Municipal Officials
Policy on Confidentiality and Non-Disclosure
MOCR Strategic Plan
Strategic Communications Plan
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Appendix
Appendix A - MOCR Committee Matrix
Appendix B - MOCR Terms of Reference Template
Policy Review/Amendment Schedule
Date of Review
Approved/Amended by Council
October 14, 2025 - Review of the
Committee Matrix - Updated
October 29, 2025
Approved
June 24, 2024
March 11, 2024, April 8, 2024, May 27,
2024, June 10, 2024.
Approximate
Meeting
Frequency
Committee Type
Creation
Members of
Council
Appointed
Warden Required
Alt
Councilor
CAO
Dir.
Finance
Dir.
PW
Dir. CD &
Recreation
Clerk
Other
Staff
Citizen
Appt.'s
Other
External
1
Audit Committee
3-4/year
Standing/Statutory
Municipal Government Act
5
All Members of Council
1
1
1
2
By-Law/Policy Committee
2-3/month
Standing
Council
5
All Members of Council
1
1
1
1
1
2 - Max.
3
Cape Breton Regional Enterprise Network (CBREN) Liaison Oversight
Committee
4/year
Inter-Municipal
Agreement
Warden Lois Landry
1
1
14
4
Committee of the Whole
1/month
Standing
Council
5
All Members of Council
1
1
1
1
1
5
Eastern District Planning Commission (EDPC)
1/month
Inter-Municipal
Agreement
2
Warden Lois Landry,
Councillor Shawn Samson, ALT -
Councillor Amanda Mombourquette
1
1
10
6
Eastern Counties Regional Library Board (ECRL)
4/year
Inter-Municipal
Library Act/Agreement
1
7
7
Fences Arbitration Committee
As Needed
Standing/Statutory
Fences and Detention of
Stray Livestock Act
1
Deputy Warden Brent Sampson
1
8
Fire Protection Services Committee
4/year
Standing
Council
1
Councillor Brian Marchand
1
14
9
Inclusive, Diverse, Equitable, and Accessible (IDEA) Committee
1/month
Advisory/Statutory
Accessibility Act
1
Councillor Amanda Mombourquette
1
1
8
3
10
Landrie Lake Water Utility Board
4/year
Inter-Municipal
Agreement
2
Councillor Brian Marchand, Councillor
Shawn Samson, ALT - Deputy Warden
Brent Sampson
1
1
3
11
Landrie Lake Watershed Advisory Committee
4/year
Inter-Municipal
Agreement
1
Councillor Brian Marchand,
ALT - Councillor Shawn Samson
1
1
1
8
12
Municipal Emergency Management Advisory Committee (MEMAC)
2/year (min)
Advisory/Statutory
Emerg.Mgmt Act
3
Warden Lois Landry, Deputy Warden Brent
Sampson, Councillor Amanda
Mombourquette
1
1
1
13
Municipal Emergency Management Planning Committee (MEMPC)
4/year
Advisory/Standing
By-Law #50
2
Warden Lois Landry, Councillor Amanda
Mombourquette
1
1
1
1
1
1
7
14
Planning Advisory/Heritage Committee
1/month
Advisory/Standing
Council
5
All Members of Council
2
15
RCMP Advisory Board
4/year
Advisory/Statutory
Police Act
2
Deputy Warden Brent Sampson, Councillor
Shawn Samson
2
1
16
Recreation Advisory Committee
4/year
Advisory/Standing
By Policy
1
Warden Lois Landry
1
2
8
17
Richmond Villa Board
min 4/year
Standing/Statutory
Municipal Housing Corp Act
3
Councillor Brian Marchand, Councillor
Amanda Mombourquette, Deputy Warden
Brent Sampson, ALT - Councillor Shawn
Samson
1
3
18
Richmond/Port Hawkesbury Joint Park Commission
1/month
Inter-Municipal
Agreement
2
Warden Lois Landry, Deputy Warden Brent
Sampson, Councillor Amanda
Mombourquette
1
1
4
19
St. Peter's, Sampsonville and Area Water Utility Board
1/month
Inter-Municipal
Agreement/Municipal
Government Act
4
20
Richmond Water Utility Source Water Protection Advisory Committee
3/year
Standing/Statutory
Nova Scotia Environment
and Climate Change
(NSECC)
1
1
2
Approximate
Meeting
Frequency
Committee Type
Appointment Created
Members of
Council
Appointed
Warden Required
Alt
Councilor
CAO
Dir.
Finance
Dir.
PW
Dir. CD &
Recreation
Clerk
Other
Staff
Citizen
Appt.'s
Other
External
21
Allan J. MacEachern Regional Airport Management Committee
min 4/year
External Community
By Policy
2
Councillor Amanda Mombourquette,
Councillor Shawn Samson, ALT - Deputy
Warden Brent Sampson
1
1
6
22
Bras d'Or Lake Collaborative Environmental Planning Initiative (CEPI) Senior
Council
4/year
External Community
By Policy / Charter
1
Warden Lois Landry
1
~20
23
Bras d'Or Lake CEPI Steering Committee
1/quarter
External Community
By Policy
1
24
Cape Breton South Recruiting for Health
1/month
External Community
By Policy
1
Councillor Brian Marchand, ALT - All
members of Council
4
~20
COUNCIL ESTABLISHED ABCCs
MUNICIPALITY OF THE COUNTY OF RICHMOND (MOCR) COMMITTEE MATRIX
Agencies, Boards, Commissions, Committees ABCCs
ABCCs
EXTERNAL COMMUNITY ABCCs - Members of Council / Staff Appointees
The Municipality of the County of Richmond - Committees Policy - Appendix A, Committee Matrix
25
Fire Services Association of Nova Scotia (FSANS)
6/year
External Community
By Policy
1
1
26
Pitu'paq
1/month
External Community
By Policy
1
Councillor Amanda Mombourquette
27
Strait Area Transit (SAT)
6/year
External Community
By Policy
2
Councilor Amanda Mombourquette,
Councillor Shawn Samson
10
28
Strait of Canso Offshore Wind Task Force
1/month
External Community
By Policy
1
Warden Lois Landry, Councillor Brian
Marchand
1
1
29
Strait Richmond Housing Matters Coalition
1/month
External Community
By Policy
1
Councillor Amanda Mombourquette
1
~16
Approximate
Meeting
Frequency
Committee Type
Appointment Created
Other
External
30
Strait of Canso Superport Corporation - Strait Superport Board
6/year
External Community
By Policy
31
Destination Cape Breton Association (DCBA)
6/year
External Community
By Policy
32
Bras d'Or Lake Biosphere Association
6/year
External Community
By Policy
33
Cape Breton Local Immigration Partnership
4/year
External Community
By Policy
Approximate
Meeting
Frequency
Committee Type
Liaison Created
Members of
Council
Appointed
Warden Required
Alt
Councilor
CAO
Dir.
Finance
Dir.
PW
Dir. CD &
Recreation
Clerk
Other
Staff
Other
External
34
Doctor Kingston Memorial Community Health Centre
10/year
External Community
By Policy
To be Determined
35
Raising the Villages
6/year
External Community
By Policy
To be Determined
36
Richmond County Literacy Network (RCLN)
10/year
External Community
By Policy
To be Determined
37
Seniors Take Action Coalition (STAC)
Commttee
1/month Board
6/year
External Community
By Policy
To be Determined
Updated October 29, 2025
ABCCs
ABCCs
EXTERNAL COMMUNITY ABCCs - Citizen Appointees
EXTERNAL COMMUNITY ABCCs - Municipal Liaison Appointees
Citizen Appt.'s
1
1
1
1
The Municipality of the County of Richmond - Committees Policy - Appendix A, Committee Matrix
Municipality of the County of Richmond - Committees Policy - Appendix B
Page 1 of 1
Insert
COMMITTEE Name
Terms of Reference
1.
Purpose
2.
Mandate
3.
Role and Responsibilities
4.
Composition and Terms of Appointment
5.
Meetings
6.
Authority and Accountability
6.1 The ( Insert Committee Name) Committee is a committee formally approved
by Council and is provided with the authority to make recommendations to
Council. Final decisions related to the work of the Committee rests with
Municipal Council.
6.2 At least quarterly, progress reports shall be presented to Council at
Committee of the Whole meetings by a designated member (member of
Council, staff, and/ or citizen appointee). The timing of the quarterly reports
will be influenced as appropriate by the meeting frequency/activity of the
ABCC. If a committee meets at least once, it shall be included in the next
quarter reports.
7. Related Documentation
8.
Version Log
Version Number
Amendment Description
Council Approval
Date
9.
Certification
I, Shelley David, Municipal Clerk for the Municipality of the County of Richmond, hereby
certify that these Terms of Reference were duly approved.
______________________
Shelley David
Municipal Clerk
Municipality of the County of Richmond - Insert Committee Name - Terms of Reference
Page X of X