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POLICY
1. Policy Statement
Proclamations are seen as a way of providing education and information to the residents of the Town of
Shelburne. Proclamations may be issued to promote awareness, celebrate a special day or month, or be
issued for a special event.
2. Intent
This policy applies to all Proclamations passed by the Council of the Town of Shelburne.
3. Purpose
The purpose of this policy is to provide directives that will address how to process requests for
proclamations, while defining those types of events and activities that are not to be considered for
proclamation.
4. Definition
A proclamation is an official public announcement or declaration given by the Mayor and/or Council to
formally recognize a special event, cause, or day/month which is deemed to be of interest and/or
benefit to a significant number of residents within the Town of Shelburne.
5. Receipt of Proclamation Requests
All requests for proclamations are to be directed to the Clerk. A letter or email will be sent to the party
requesting the Proclamation to advise them on the process. Any draft language provided may be edited
or rewritten at the discretion of the Town Clerk. The Clerk will confirm if a proclamation has been
previously submitted, fits the Town's proclamation criteria, and how it will be presented if approved.
6. Criteria
When a request is received, the Clerk will verify whether a similar request has been made within the
past 5 years and whether it meets the criteria expressed herein;
Proclamations will not be issued for:
Campaigns or events contrary to Town of Shelburne policies or by-laws;
Campaigns for profit-making purposes;
Campaigns that are contrary to the principals of the Canadian Charter of Rights and
Freedoms
TOWN OF SHELBURNE
PROCLAMATION POLICY
POLICY
Campaigns that may be found offensive to others
Town Council makes the final determination on which Proclamations will be read within the Town of
Shelburne.
7. Proclamations Approved By Council
Proclamations that are approved by Council will be added to 'Schedule A' attached to this policy. These
proclamations will be included on the agenda for the Regular Town Council Meeting. Only new
proclamations will be read in full. Once a proclamation has been recognized for 5 years, it will be read
again on receipt of a request for such reading.
The Town Clerk is responsible for implementing and monitoring proclamations at the discretion of
Council. Approved proclamations will be noted on the Town of Shelburne's website and some may be
advertised on the Town's electronic sign.
_______________________________
Approved By Council
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Julie Ferguson, Town Clerk