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Public Use of Town Properties
Intent
The Town of Shelburne manages many properties and facilities for the benefit and enjoyment
of residents and visitors. It is the intent of this policy to provide guidelines for the safe use and
enjoyment of Town properties by residents and visitors.
Scope
The Public Use of Town Properties policy applies to all Town properties and to all persons
(residents, non-residents, volunteers, tenants, and staff) on Town property.
Definitions
Type of Property
Definition
Public Use Guideline
Community-Use
Facilities
Facilities and properties provided by
the Town for the general use and
enjoyment of the public.
Public usage - rental agreement
may be required.
Memorials and
Cemeteries
Facilities and properties maintained
by the Town as memorials and
cemeteries.
Public usage - for respectful
memorial use only; ceremonies
memorializing an event broadly
impacting the community.
Parks & Recreational
Properties
Facilities and properties provided by
the Town for the recreational use of
the public.
Public usage - rental agreement
may be required.
Tenant-Occupied
Properties
Facilities and properties leased by
the Town to tenant organizations.
Restricted usage - public usage
determined through lease
agreement.
Streets and street
right-of-ways
Streets, roads, lanes, sidewalks and
all Town street right-of-ways.
Public usage - for accepted
transportation uses only; street
activity/closure application may
be required for events.
Town Facilities
Facilities and properties managed
by the Town for Town corporate
purposes (i.e. delivery of services to
residents and visitors).
Restricted usage - public access
and usage for corporate
purposes only.
Undeveloped Lots
Undeveloped properties managed
by the Town.
Public usage - for recreational
use only.
TOWN OF SHELBURNE
General Guidelines
The following general guidelines are to be adhered to for the public use of all Town properties:
1) Groups or individuals shall be expected to observe all facility policies, rules, regulations and
by-laws.
2) Groups or individuals shall also be expected to observe event policies, rules, and regulations
instituted by the event holder/renter.
3) Inappropriate behaviour at a Town facility or property shall result with the issuance of a
Trespass Notice to the offender(s); if necessary the police will be called. Inappropriate
behaviour for the purpose of this policy includes, but is not limited to, the following:
Behaviours that obstruct or hinder the ability of others to use and enjoy Town
facilities, or participate in Town services programs or events, or compromise the
safety and health of others, including staff;
Refusal to follow rental agreement and all other related Town policies,
procedures and by-laws;
Willful damage or vandalism of property;
Any criminal behaviour.
4) Legal action or additional charges may result pending the severity or nature of a group's or
individual's actions.
Trespass Notice:
Entry onto and use of Town properties and facilities normally accessible to the public may be
prohibited by providing a Trespass Notice in accordance with the policy. The notice may be
given orally or in writing to any person observed or found to be in contravention of this policy.
All Town employees are authorized to issue a Trespass Notice under this policy for any Town
owned or operated facilities or properties; the date and time of the notice, along with the
group or individual to whom it has been issued, will be noted by the employee and reported to
Town management.
Additional Guidelines
Community-Use Facilities and Tenant-Occupied Properties may have their own specific
guidelines. Additionally the following guidelines for the public use of all Town properties apply:
The use of the facilities will not be restricted on the basis of race, national or ethnic
origin, colour, religion, sex, age or mental or physical disability.
Notwithstanding the above, the Town Council may reject any proposed use of Town
property by motion if in their judgment the anticipated use would not comply with the
intent of this policy.
Applications for use of facilities will be approved on a first-come, first-served basis with
Town programs given priority.
Cleaning of properties and facilities after use is the responsibility of the user and all
facilities (including buildings and grounds) must be left in the same condition in which
they are found. Users are required to remove, at their expense, all materials,
equipment, furnishings, or rubbish left after use of a property or facility.
Users of Town properties are prohibited from removing materials - wood, stones, etc. -
from the property for personal or commercial use; removal of materials will be treated
as theft and referred to the RCMP.
Alcohol will be allowed in facilities/properties only in accordance with Provincial
regulations.
Facility occupancy is limited to the number posted by the fire marshal.
Possession, occupation, use or obstruction of Town property does not give an estate,
right or title to the property.
Approved By Council: July 20th, 2016