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Policy:
GV-001
Coverage:
Town of Stellarton
Council Approval: September 10, 2018
Effective Date: September 10, 2018
(applicable to 2019-20 and later fiscal years)
Community Grants Policy
1. Purpose
1.1. The primary purpose of the Community Grants Policy is to provide an organized,
responsible and responsive process for awarding of grants to organizations and causes.
Every year the Town receives requests for support from many community groups and
causes. Responding to such requests on an ad hoc or "as-received" basis may result in
unequitable treatment of requests that are received late in the fiscal year, or may not
allow Council to best prioritize such requests for maximum impact in the community.
2. Policy
2.1.1. No later than January 10 of each year the Town shall advertise in both local
newspapers and on the website the grants program, indicating details of the program
and the deadline for applications to be submitted for consideration.
2.1.2. Deadline of February 28 for applications. Committee of the Whole, or an ad hoc
committee appointed by Council will consider the requests and provide a
recommendation of recipients and amounts to be included in the budget for the
upcoming fiscal year.
2.1.3. Recognizing that Council will, from time to time, require flexibility to deal with
unexpected or emerging issues in the community, the Committee will also
recommend an amount to be included in the budget to provide for emergency grant
requests during the year.
2.1.4. The review and finalization of the overall budget may necessitate further review and
adjustment of the grant recommendations. Council may adjust the recommendations
directly or may refer the recommendations back to the committee for further
consideration.
2.1.5. Requests for grants that are received during the year outside the formal review
process set out in 2.1.1 and 2.1.2 above will be considered by Council for a grant to
be paid from the undesignated amount described in 2.1.3 if there is satisfactory
explanation provided as to why the request could not have been made through the
formal review process. In any other case such late requests may be deferred for
consideration in the next formal review process and included in the requests
considered pursuant to 2.1.1 and 2.1.2.
Clerk Annotation for Official Policy Book
Date of Notice to Council Members of Intent
To Consider (Minimum 7 Days):
July 23, 2018
Date of Passage of Current Policy: September 10, 2018
I certify that this Policy was adopted by Council as indicated
above.
_________________________
September 11, 2018
Town Clerk