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Policy:
Deputy Mayor Policy
Date Originally Approved:
September 27, 2001
Proposed amendment presented:
February 14, 2002
Date presented for Councils Approval:
February 28, 2002
Proposed amendment presented:
November 13th 2003
Date presented for Councils Approval:
November 27th 2003
Motion:
"" That Council approve the amended Deputy Mayor Policy
2001 - 11, effective November 27th, 2003, as recommended."
This Policy is current as of:
November 27th 2003
November 13th 2003 amendment:
In section 3 Delete "As in accordance with By-law 2000 - 05
of the Town of Stewiacke."
TOWN OF STEWIACKE
DEPUTY MAYOR POLICY
Policy # 2001 - 11
Policy
It is the policy of Council to, each year, select a Deputy Mayor to serve for a one-year term.
Definition
In this policy "majority" means a majority of Council Members who are present at the
meeting.
Procedures
1.
At the first regular Council Session following:
(1)
a general municipal election
(2)
the expiry of the term of a previous Deputy Mayor
(3)
Council receiving notice of the resignation of a Deputy Mayor
(4)
the Deputy Mayor's removal from office in accordance with this Policy; or
(5)
the office of the deputy Mayor otherwise becoming vacant,
Council shall select from among its members, a Deputy Mayor, in accordance with the
process and rules set out in this Policy.
2.
The selection process for the office of Deputy Mayor shall be as follows:
(1)
The Mayor or, in the absence of the Mayor, the CAO shall preside as Chair
during the Deputy Mayor selection process.
(2)
After announcing that the agenda business item is to select a Deputy Mayor,
the Chair shall call for nominations. All nominations and secondings shall be
made openly and publicly, by raising of the hand to attract the attention of the
Chair and announcing the nomination or seconding of a candidate when called
upon.
(3)
A candidate may be nominated by any other Council member, including a
Council member who is a nominator or seconder of a previously nominated
candidate, or who is a previously nominated candidate.
(4)
The Chair shall ask if there is a seconder for the nomination. Any Council
member except the nominator and the candidate may second the nomination.
Failure to obtain a seconder shall result in the nominee's name not being
included in the list of candidates to be voted upon.
(5)
Each nominee shall be asked if he or she consents to being nominated. If the
nominee declines to give unconditional consent, the nominee's name shall not
be included in the list of candidates to be voted upon.
(6)
The Chair shall repeatedly call for nominations until, after three successive
times without a successful nomination, the Chair shall announce that
nominations are closed.
(7)
When there is only one candidate, the Chair shall call for a motion to elect the
Deputy Mayor, and the candidate shall be elected Deputy Mayor if the motion
passes by majority vote.
(8)
When there is more than one candidate to be voted upon, the CAO shall
prepare ballots with each candidate's name and shall distribute the ballots, one
to each Council member. Before the voting occurs, Council may by resolution
appoint a scrutineer to verify the vote and to assist the CAO in connection
with the vote.
(9)
The Council members shall vote by placing a mark beside the candidate of
their choice, and folding the ballot. A candidate may vote for himself or
herself.
(10)
The ballots shall be collected and counted in a manner that preserves the
confidentiality of each Council member's ballot. The CAO shall declare a ballot
to be spoiled if the ballot does not disclose a clear preference in favour of any
one candidate.
(11)
If, after any vote, the CAO determines that a majority has voted for any one
candidate, Council may pass a motion authorizing the CAO to destroy the
ballots.
(12)
If, after any vote, a majority has not voted for any one candidate, new ballots
shall be prepared but the name of the candidate with the fewest number of
votes on the previous vote shall be excluded from the new ballot. Voting shall
continue in the same fashion until a Deputy Mayor is declared elected by the
CAO.
(13)
In the event of a tie or deadlock, the Chair shall fairly use the following
methods firstly, in an effort to have the voting process towards reducing the
number of candidates to two, and secondly in an effort to elect a Deputy
Mayor by a majority:
a)
If, with no candidate elected by majority, there is more than one candidate
in a tie with the fewest votes, all candidates in the tie shall be excluded
from the ballot unless their exclusion would result in less than two
candidates reaming upon the ballot.
b)
The Chair shall ask if any candidate is prepared to withdraw his or her
name from the next ballot.
c)
Where three or more candidates remain, and one candidate had more
votes than the others, a run-off ballot may be carried out amongst the
others to see which candidate should progress to a final vote.
d)
The Chair may call for individual motions to elect as Deputy Mayor one
of the candidates, to determine whether a majority can be obtained in this
fashion for any candidate, calling for such motions in a logical sequence
beginning with candidates who attracted the greatest support on previous
balloting, and otherwise using alphabetical order to determine the
sequence in which the motions will be called for.
e)
After every reasonable effort by the Chair to find a candidate with
majority support, the deadlock shall be broken by having the CAO place
the names of the candidates on equal size pieces of paper in a box and
having one name being drawn by a person chosen by the CAO.
3.
The term of the office of the Deputy Mayor shall expire at the call to order of the
regular Council Session in November or when the term of office of the Council
expires following a general municipal election, whichever comes first
4.
The Deputy Mayor may resign and may cease to be qualified to hold office in the
same manner as stipulated in respect of Councillors in applicable legislation.
5.
The Deputy Mayor may be removed from office, by Council, by a vote of two-thirds
of the Council Members after 20 days notice in writing has been provided to the
CAO and Council Members.
Annotation's For Official Policy Book
Date of Council members Review: November 13th 2003
Date of Passage of Current Policy: November 27th 2003
I certify that this Policy was adopted by Council as indicated above.
_________________________ _____________________
CAO / Clerk Date