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unofficial consolidation, the official version is held by the municipal clerk.
Policy:
Chapter 36
Coverage:
Town of Trenton
Council Approval: 2007/02/13
Effective Date: 2007 / 02/13
## Scope
This policy provides for the management and destruction of records within the Town of Trenton and is adopted under authority of Section 34 of the Municipal Government Act.
## Policy
1. The Chief Administrative Officer or designate may authorize the destruction of records within the Town of Trenton except the following:
2. (a) deeds, mortgages or other documents or records relating to the title of real property;
3. (b) court records;
4. (C) records required to be kept by any statute or enactment;
5. (d) records less than five (5) years old;
6. (e) minutes, by-laws, policies or resolutions of Council;
7. (f) plans and surveying records;
8. (g) receipts, paid or honoured cheques and invoices less than seven (7) years old, other than those with respect to construction or capital expenditures;
9. (h) receipts, paid or honoured cheques and invoices with respect to construction less than ten (10) years old;
10. (i) coupons, redeemed bonds, and similar documents less than ten (10) years after repayment of issue;
11. (i) books of account and ledgers less than ten (10) years old;
- (1) copies of receipts for taxes and taxes and assessment rolls less than twenty (20) years
13. (k) pay records less than seven (7) years old; and
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## CAO's Annotation for Official Policy Book
Date of Notice to Council Members of Intent To Consider (Minimum 7 Days):
January 22, 2007
Date of Passage of Current Policy:
February 13, 2007
I certify that this Policy was adopted by Council as indicated above.
D Hamper
Chief Administrative Officer
Fub 14/07
Date
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## RECORDS MANAGEMENT AND DESTRUCTION POLICY