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Policy No. 110-001
Committees of Council
POLICY
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Committees of Council Policy
Policy Number:
110-001
Supersedes Policy Number:
110-002 Committee Procedures
Effective Date:
1996-08-19
2014-12-16
2015-02-17
2018-02-20
2022-01-25
2022-07-19
2023-07-18
2024-09-24
2025-09-23
Approval By Council (Motion Number):
19-08-96
03-12-14
19-01-15
26-02-18
26-01-22
16-07-22
17-07-23
16-09-24
19-09-25
1.0
Purpose
The purpose of this policy is to outline the role and operation of committees under the jurisdiction
of the Town.
Section 26 of the Municipal Government Act enables council to establish, by policy, citizen
advisory committees which shall advise the council, as directed by the council.
2.0
Scope
This Policy is applicable to all committees of council, and their appointed members, within the
Town of Wolfville.
3.0
References
3.1 Nova Scotia Municipal Government Act
3.2 Town of Wolfville Policy#110-004 Virtual Meeting Policy
3.3 Town of Wolfville Policy #110-002 Council & Committee of Council Proceedings Policy
4.0
Definitions
4.1 CAO is the Chief Administrative Officer for the Town of Wolfville
4.2 Committee(s) is any committee under Section 5.2, 5.8 and 5.10 of this Policy.
4.3 Quorum is the number of members required to make decisions at the meeting. A
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majority of members present equals quorum.
4.4 Town Clerk is the Town Clerk, as appointed by the CAO, for the Town of Wolfville
5.0
Policy
This policy shall apply to all Committees of Council unless otherwise stated in the respective
policies or bylaws.
5.1.
Committees of Council
5.1.1 Council shall have the following Committees of Council - Accessibility
Advisory Committee, Audit Committee, Committee of the Whole,
Planning Advisory Committee, Police (RCMP) Advisory Board, Source
Water Protection Advisory Committee and Equity and Anti-Racism
Advisory Committee.
5.1.2 The Planning Advisory Committee will serve as the Heritage Advisory
Committee.
5.2.
Council Membership on Committees
5.2.1 In November of the election year and the third year of Council's term, the
Mayor and CAO will recommend Councillor appointments including
alternates to committees referenced under Sections 5.1, and 5.11 of this
Policy, excluding Committee of the Whole.
5.2.2 These recommendations will be based on Council member interests,
Committee needs, and Council member scheduling conflicts, along with
other considerations that may be relevant (i.e., family and work
commitments). The Mayor and CAO will strive to bring forward
recommendations that are equitable and fair when distributing the
workload amongst Council members.
5.2.3 Once appointed to Committees, Council members are expected to attend
and be fully committed to each Committee they are appointed to.
5.2.4 The Mayor, or Deputy Mayor with approval of Council, shall be an ex-
officio voting member on all Committees of Council.
5.2.5 Where a committee has two or less Council members, one Councillor will
be appointed as an alternate to fill in for any Council member on that
committee who may be unavailable.
5.2.6 Committees will be chaired by a seated member of Council unless
mandated by legislation.
5.2.7 Committees will be Vice Chaired by a seated member of Council unless
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mandated by legislation.
5.2.8 Chair & Vice Chair positions will be selected annually by Council unless
mandated by legislation.
5.3.
Citizen Membership
5.3.1 Applications for citizen appointments to committees shall be invited by
public advertisement.
5.3.2 Council will review all applications and select citizen appointments to
Committees in December of each year.
5.3.3 Citizen members serving on any Committee shall be eligible to reapply for
a consecutive term. Applications of returning members shall be reviewed
along with new applicants. Completion of a first term does not guarantee
selection for a second term.
5.3.4 Citizen members who have served two consecutive terms on the same
Committee must take a leave of absence for at least one term before
reapplying to serve on the same Committee but could apply for a
different Committee without any such break.
5.3.5 A citizen member may serve on more than one Committee at a time.
5.3.6 Any citizen member of a Committee, who is absent from three (3)
consecutive meetings of the same Committee, forfeits office, unless
otherwise approved by Council. Any member who so forfeits office is
eligible for reappointment following the remainder of the unexpired term
subject to Section 5.3.3 and 5.3.4.
5.3.7 If a citizen member vacates the committee before that member's term
would normally expire, the vacancy will be posted to the end of the
unexpired term.
5.3.8 Citizen members are required to sign a statement acknowledging
compliance with the Citizen Member Code of Conduct (attached).
5.4.
Decision Making & Voting
Decisions are made by majority vote of the members present and in accordance
with the Town's Council and Committee Proceedings Policy #110-002.
5.5.
Scheduling
5.5.1 Council shall review and approve a meeting schedule in December of
every year for the following January - December calendar year.
5.5.2 All Council, Committee of the Whole (including full day meetings and
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special budget meetings) and Committees of Council meetings will be
included in this schedule. Meetings for Committees under Section 5.10 of
this Policy will not be included in the schedule.
5.5.3 All members of Council shall receive calendar notifications of every
Committee of Council meeting. Council members attending a Committee
who are not the appointed official for that Committee shall sit in the
viewing gallery and have the same rights and privileges as any member of
the viewing public.
5.6.
Qualifications
5.6.1 Committee members shall reside or operate a business in the Town of
Wolfville, unless otherwise approved by Council.
5.6.2 Citizen members are selected by Council, after consideration of various
factors including skillset, knowledge, experience, level of interest and
reason for applying, as well as any identified knowledge/experience gaps
currently on the Committee. Specific knowledge/experience
requirements are included in the Terms of Reference for each Committee.
5.6.3 All Committee appointments are made at the discretion of Council.
5.7.
Rules of Engagement
5.7.1 A majority of the members of a committee constitutes a quorum.
5.7.2 All committees shall meet in accordance with their Terms of Reference
(see attached Appendices).
5.7.3 As per the Town's Council and Committee Proceedings Policy #110-002,
Committees may move or cancel a regularly scheduled meeting with
advanced notice to all members, the CAO, and the public.
5.7.4 Special meetings of Committees of Council, with the exception of
Committee of the Whole, may be called by the Chair with advanced
notice to all members and the CAO.
5.7.5 Special meetings of Committee of the Whole may be requested by the
CAO or Mayor and with agreement by council, arranged by the Town
Clerk. The Town Clerk will aim to provide minimally three weeks' notice
for any special meetings and will conduct a poll of Council members,
when feasible, to schedule special meetings.
5.7.6 Subject to the principles set out in the Municipal Conflict of Interest Act,
all committee members present including the person presiding shall vote
on a question.
5.7.7 Any member attending virtually in accordance with Virtual Meeting Policy
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#110-004 is deemed present for quorum and voting purposes.
5.7.8 Subject to Section 22 of the Municipal Government Act, committee
meetings are open to the public.
5.7.9 The committee may receive presentations from the public upon approval
of the chair as per Sections 5.6 of the Town's Council & Committee
Proceedings Policy #110-002.
5.7.10 The role of all committees is limited to advising Council unless otherwise
stated in the bylaw or resolution governing that committee.
5.7.11 Unless specifically granted the power to do so, no committee has the
power to commit the Town to either spend money or take any particular
action.
5.7.12 No member of a committee shall give specific directions to any staff
member at any committee meeting. The responsibility for giving specific
directions to staff shall reside with the full Council at a duly assembled
meeting unless otherwise delegated to the CAO.
5.7.13 A committee may choose to endorse the report of staff to Council or offer
a different solution (alternative); in either instance, the staff report
should always be attached to the agenda.
5.8.
Administration
5.8.1 The Town Clerk or designate shall arrange for an orientation session for
each new committee member upon that member's appointment to the
committee. The purpose of the orientation session is to familiarize the
member with the role of the committee, the policies and procedures of
the Town which affect the committee and all other information which will
assist the member to make a meaningful contribution to the work of the
committee. The personnel delivering these sessions will differ for each
committee but will involve some combination of the Town Clerk, Staff
Liaison and committee Chair.
5.8.2 Meeting agendas shall be prepared by the committee Chair and staff
representatives and shall be submitted to the CAO or designate for
information.
5.8.3 The Town Clerk, or designate, will strive to have all committee, Town
Council and Committee of the Whole agendas circulated to committee
members, and posted for the public, one week in advance of the
scheduled meeting.
5.8.4 Agendas may be varied at the beginning of the meeting by an affirmative
vote of the members present.
5.8.5 The minutes of all committee meetings are to be recorded and shall be
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forwarded to the Town Clerk or designate. The Town Clerk, or designate,
shall ensure minutes of all committee meetings are available to
Councillors. All approved minutes shall be annotated as such once
approved at a subsequent meeting.
5.8.6 Information or actions from a committee to be considered by Council will
be presented in writing, using the "Committee Update Template" and
included in the agenda package for the next regularly scheduled
Committee of the Whole meeting. If the timing between meetings does
not allow for a written submission to be produced prior to the agenda
being circulated, a verbal report may be given at the meeting with the
written report circulated and included in the next COW agenda package.
5.8.7 The Town Clerk, or designate, is responsible for providing a recording
secretary for committee meetings.
5.8.8 The CAO is responsible for reviewing minutes of all committee meetings
and for highlighting for Council those items in the minutes which require
Council's attention.
5.8.9 The chair of any committee may request an opportunity to report on the
minutes or may request a Council member appointed to that committee
to present the information or actions during the Committee Report to
Council.
5.8.10 The CAO shall appoint a staff member or members as a liaison/resource
member to all committees.
5.8.11 The Town Clerk, or designate, shall ensure that the minutes of each
meeting are forwarded to all members of the committee.
5.9.
Task Force Committees
5.9.1 Council may appoint special Task Force Committees from time to time to
undertake the review of a specific issue or short-term project and to
remain in place only if there is a continuing need for the work of that task
force as determined by Council.
5.9.2 In appointing a Task Force Committee, Council shall fix clear terms of
reference, a time schedule for the Task Force Committee to report, and
the procedure to be followed in the selection of a Task Force Chair.
5.10. Working Groups
5.10.1 Council authorizes the CAO to structure and utilize Working Groups from
time to time to support and inform staff recommendations to Council.
5.10.2 Working Groups may include, but not be limited to, areas including
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Design Review, Public Art, Municipal Alcohol Policies and Community
Harmony Initiatives.
5.10.3 The CAO, or designate, shall develop terms of reference for each Working
Group and inform Council of the creation and terms of reference of any
Working Group that has been established.
5.10.4 While Council members are not involved in the creation of a Working
Group, they may become a member of a Working Group if appropriate.
5.11. External/Partnership Committees
5.11.1 Council may participate on committees with other municipal partners via
request or through Intermunicipal Service Agreements.
i.
These committees include, but are not limited to, Regional
Emergency Management, Valley Waste-Resource Management,
Kings Transit, Diversity Kings and Valley Regional Fibre Network.
ii.
These committees will be governed by their approved Terms of
Reference and /or IMSA and are outside of this Policy.
iii.
While these committees may provide their own orientation
sessions, the CAO or designate will provide overview of the
purpose of the committee to the appointed Council member(s).
5.11.2 Council will participate in committees with other partners via request or
through established contracts or policies.
i.
These committees include, but are not limited to, Kings Point to
Point Transit Society, Town and Gown, Annapolis Valley Regional
Library, Wolfville Business Development Corporation, and the
Annapolis Valley Trails Coalition.
ii.
These committees will be governed by their approved Terms of
Reference and are outside of this Policy.
5.11.3 Council will appoint Council representatives including alternates to
External/Partnership committees identified under Section 5.11 in
accordance with sections 5.2.1, 5.2.2, 5.2.3, and 5.3.1 and 5.3.2 as
appropriate.
5.11.4 Council members who have already served on one of these committees
may be called upon to mentor/orientate new Councillors.
5.11.5 Alternates for these committees are appointed by Council.
5.11.6 Each Council representative will provide an update from their committee
meeting(s) at the Committee of the Whole.
5.12. Council Member Attendance
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It is expected that Council members attend all Council meetings, including
Committee of the Whole regular, budget and special meetings; all Public Hearings
and all meetings for which they are appointed to under this policy. Attendance of
members is recorded on each set of minutes. Virtual attendance is counted as if in
person as per section 5.7.7 of this policy and MGA Section 19A.
As per Section 17 (4) (4a), of the Municipal Government Act, any member of
council who is absent for more than three consecutive regular meetings of council,
without the leave of council, ceases to qualify to serve.
In addition to the meetings specified in Sections 5.1, 5.9, 5.10 and 5.11 of this
Policy, Council members are expected to attend and participate in the following:
- Council Orientation Sessions
- Council Strategic Planning Sessions
- Council Retreats
- Meetings with local community groups and constituents as required.
- Meetings with adjacent municipal representatives as required.
- Nova Scotia Federation of Municipalities (NSFM) Regional and Provincial
meetings
- Province of Nova Scotia Regional and Provincial meetings
- Official Town of Wolfville events (Mayor or designate is officially expected
to represent Council at these functions)
- Training and Conferences as per 110-004 - Conferences and Professional
Development Policy
6.0
Policy Review
This Policy including the attached Terms of References will be reviewed every four years from
effective/amended date.
7.0
Repeal and Replace
The following policies are repealed and replaced with this policy:
7.1 110-009 Accessibility Advisory Committee
7.2 120-015 Environmental Sustainability Committee
7.3 140-007 Audit Committee
7.4 601-001 Design Review Committee
7.5 760-002 Public Art
7.6 610-002 Planning Advisory Committee
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7.7 910-001 Source Water Protection Advisory Committee
7.8 110-012 Attendance & Participation for Council Members Policy
September 23, 2025
Town Clerk
Date
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Appendix A
Accessibility Advisory Committee
Terms of Reference
1. Purpose
The Accessibility Advisory Committee (AAC) provides advice to council on identifying,
preventing and eliminating barriers to people with disabilities in municipal programs, services,
initiatives and facilities. The committee plays a pivotal role in helping the Town of Wolfville
become a barrier-free community and ensuring obligations under "An Act Respecting
Accessibility in Nova Scotia" Chapter 2 of the Accessibility Act (2017) are met.
2. Mandate & Responsibilities
The committee has the following responsibilities:
2.1
Advise council in the preparation, implementation and effectiveness of its
accessibility plan. In accordance with the Act, the plan must:
2.1.1 Include a report on measures the Town of Wolfville has taken and intends to
take to identify, remove and prevent barriers.
2.1.2 Include information on procedures the Town of Wolfville has in place to assess
the following for their effect on accessibility for persons with disabilities:
i. Any of its proposed policies, programs, practices and services,
ii. Any proposed enactments or bylaws it will be administering; and
iii. Any other prescribed information.
2.1.3 Advise Council on the impact of Town of Wolfville policies, programs and
services on persons with disabilities.
2.1.4 Review and monitor existing and proposed Town of Wolfville bylaws to
promote full participation of persons with disabilities, in accordance with the
Act.
2.1.5 Identify and advise on the accessibility of existing and proposed municipal
services and facilities.
2.1.6 Advise and make recommendations about strategies designed to achieve the
objectives of the Town's Accessibility Plan.
2.1.7 Receive and review information directed to it by council and its committees,
and to make recommendations as requested.
2.1.8 Monitor federal and provincial government directives and regulations; and
2.1.9 Host community consultations related to accessibility in the Town of
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Wolfville.
3. References
3.1
Policy 110-001, Committees of Council Policy
3.2
Bill No. 59 - Accessibility Act, Chapter 2 of the Acts of 2017
4. Definitions
4.1
Barrier means anything that hinders or challenges the full and effective participation
in society of persons with disabilities including a physical barrier, an architectural
barrier, an information or communication barrier, an attitudinal barrier, a
technological barrier, a policy or a practice.
4.2
Council means the Town Council for the Town of Wolfville.
4.3
Disability includes a physical, mental, intellectual, learning or sensory impairment,
including an episodic disability; that, in interaction with a barrier, hinders an
individual's full and effective participation in society.
5. Membership
5.1
The Committee will consist of seven (7) voting members who serve without pay.
5.2
Council shall appoint each of the seven (7) voting members as follows:
i.
To two-year terms - Two (2) members of council to serve as Chair and Vice Chair.
ii.
To two-year terms - three (3) members at large
iii. To three-year terms - two (2) members at large.
5.3
At least one half of the members of the Accessibility Advisory Committee must be
persons with disabilities or representatives from organizations representing persons
with disabilities.
6. Meeting
6.1
Frequency
The committee shall meet at least four times a year, or otherwise as required to fulfill
the duties as outlined.
September 23, 2025
Town Clerk
Date
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Appendix B
Audit Committee
Terms of Reference
1. Purpose
The purpose of the Audit Committee is to provide advice to Council on all matters relating to audit
and finance. The objectives of the committee are to:
i.
Fulfil the requirements outlined in Section 44 of the Municipal Government Act.
ii.
Assist council in meeting its responsibilities by ensuring the adequacy and
effectiveness of financial reporting, risk management and internal controls.
2. Mandate & Responsibilities
2.1
Audit
i.
Review the qualifications, independence, quality of service, performance and
fees of the External Auditors annually and recommend the appointment of an
auditor to council.
ii. Carry out the responsibilities of an Audit Committee contained in Section 44 of
the Municipal Government Act.
iii. Review with management and the external auditor, the annual audited financial
statements and recommend the approval to council.
iv. Review with management, the internal control management letter received
from the auditors and recommend any changes to council, as required.
2.2
Finance and Risk Management
i.
Review with management the quarterly financial package to be presented to
council and recommend approval.
ii. Review with management annually all financial policies including those used in the
preparation of the external financial statements.
iii. Review with management the adequacy of internal controls.
iv. Review with management, annually, risk management practices including
insurance coverage.
3. References
3.1
Nova Scotia Municipal Government Act
3.2
Policy 110-001, Committees Policy
3.3
Nova Scotia Municipal Finance Corporation Core Best Practices - Audit Committee
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4. Membership
4.1
The committee shall consist of five (5) voting members who serve without pay.
4.2
Council shall appoint each of the five (5) voting members as follows:
i.
The Mayor
ii. To two-year terms - two (2) members of council
iii. To two-year terms - two (2) members at large
4.3
In the first year, one of the members at large will sit for a one-year term to allow the
members at large to rotate off in opposite years to maintain continuity.
4.4
Committee members will have an understanding of the auditing procedure and the
components associated with auditing in order to resolve the issues brought forth by the
external auditor and should possess knowledge in accounting, auditing, financial
reporting, and finance expertise.
5. Meeting
5.1
Frequency
The committee shall meet at least four times a year. Additional meetings may be
necessary to review items related to the audit and will be called by the chair.
September 23, 2025
Town Clerk
Date
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Appendix C
Planning Advisory Committee
Terms of Reference
1. Purpose
The Planning Advisory Committee is responsible for providing clear and complete advice and
policy options to Council on issues related to the development, standards, and planning of our
town's spaces, specifically concerning:
-
Land Use Planning
-
Heritage Planning and Preservation
-
Environmental Issues
-
Building Standards
-
Housing Issues
-
Parks, Trails, Playgrounds and Open Space Planning
-
Landscaping and Beautification of Municipal Property; and
-
Any other related matter referred to this Committee by Council or by the Chief
Administrative Officer
2. Mandate & Responsibilities
The committee has the following responsibilities:
2.1
Upon request of council, provide recommendations on planning and heritage issues.
2.2
To consider Municipal Planning Strategy in all recommendations and advice provided
by the committee.
2.3
To act as and carry out the purposes of a Planning Advisory Committee as prescribed
under the Municipal Government Act.
2.4
To act as and carry out the duties of the Heritage Advisory Committee as prescribed
in Heritage Property Act.
2.5
To follow the Town's Public Participation Program.
3. References
3.1
Policy 110-001, Committees Policy
3.2
Municipal Planning Strategy (MPS)
3.3
Land Use Bylaw (LUB)
3.4
Public Participation Policy, 610-006
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4. Definitions
4.1
HAC means the Heritage Advisory Committee
4.2
PAC means the Planning Advisory Committee
5. Membership
Environmental Knowledge - Members at large will be selected based on either a professional
expertise or a general background in one or more of the following subjects: Watershed,
Urban Forest, Parks/Recreation, Sustainability, Planning/Development, Utilities, Wildlife,
Solid Waste and Recycling, Air Quality, Climate Change, or Green Practices. This knowledge
could have been acquired through many avenues including professional practice or
community involvement activities.
Heritage Knowledge - Members at large shall have professional experience related to at least
one of the following disciplines: urban planning or development, landscape architecture,
architecture, civil engineering, a background in heritage and/or built heritage matters
and/or heritage research and planning.
As well as Environmental or Heritage Knowledge, other appropriate knowledge or
professional skills areas may include public engagement, public-private partnerships,
government relations, indigenous affairs.
5.1 The Committee consists of nine (9) voting members who serve without pay.
5.2 Council shall appoint each of the nine voting members as follows:
i.
The Mayor
ii.
To two-year term - three (3) members of Council.
iii.
To two-year terms - three (3) members at large
iv.
To three-year terms - two (2) members at large.
v.
Environmental rep and Heritage rep to be included as part of the members at
large group.
6. Meetings
6.1 Frequency
The committee shall meet monthly (except in the month of August), or as otherwise required
to fulfill the duties as outlined.
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September 23, 2025
Town Clerk
Date
Policy No. 110-001
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Appendix D
Source Water Protection Advisory Committee
Terms of Reference
1. Purpose
The Delivery of safe water to consumers is the top priority for water utilities. The approach to
achieve this in Nova Scotia and in many areas throughout the world is the multiple barrier
approach. This is a series of steps taken by the water supplier which together provide multiple
layers of protection to ensure that safe water is delivered to the consumer.
In Nova Scotia the barriers outlined in the province's Drinking Water Strategy are as follows:
1. Keeping it Clean - by ensuring that the water source is protected from contamination.
2. Making it Safe - by providing the required treatment
3. Proving it Safe - through continuous testing and monitoring
The Town of Wolfville Water Utility (Utility) has a complete program of water treatment, testing
and monitoring in full compliance with all regulations to provide a finished product which meets
or exceeds the Guidelines for Canadian Drinking Water Quality as published by Health Canada.
To complete the multiple barriers of protection the Utility adopt a Source Water (wellhead)
Protection Plan to ensure the source water remains clean.
Guided by the Source Water Protection Plan, the objective of the Source Water Protection
Advisory Committee (the Committee) is to provide the Water Utility with advice that will attempt
to satisfy the water quality and quantity concerns of all stakeholders; about the sources of
contamination in the source water supply area; about the management options available, and
about the success of the protection plan.
2. Mandate & Responsibilities
The Committee has the following responsibilities:
2.1
Review and make recommendations on activities affecting the SWP area lands.
2.2
Review and comment on water quality and quantity monitoring programs and other
studies related to the SWP area.
2.3
Inform and educate local residents, landowners and other users of the SWP area lands
about source water protection.
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3. References
3.1
Policy 110-001, Committees Policy
3.2
Source Water Protection Plan
4. Membership
Membership of the Advisory Committee shall reflect the broad spectrum of landowners,
interested groups and government officials that have a stake in the monitoring of the Plan. As
some of the protection zones will extend into Kings County, representatives from the County will
participate on the Committee.
4.1
The Committee will consist of eight (8) voting members who serve without pay.
4.2
Council shall appoint each of the eight (8) voting members as follows:
i.
The mayor
ii.
To two year terms - two (2) members of Council
iii. To two year terms - two (2) members at large from the Town of Wolfville
iv. One (1) member of the Municipality of the County of Kings
v.
One (1) member of Acadia University
vi. One (1) member at large from the County of Kings
4.3
Non-voting members who shall serve on the committee without pay are as follows:
i.
Director of Engineering and Public Works, Town of Wolfville
ii.
Manager of Engineering, Town of Wolfville
iii.
Planning staff, County of Kings
iv.
Nova Scotia Department of Environment representative
v.
Consultant
vi.
Other outside resources as required - i.e., Nova Scotia Department of Transport
and Infrastructure Renewal (NSDTIR), NS Agriculture.
5. Meeting
5.1
Frequency
The committee shall meet quarterly.
September 23, 2025
Town Clerk
Date
Policy No. 110-001
Committees of Council
POLICY
359 Main Street | Wolfville, NS B4P 1A1 | t 902.542.5767 | f 902.542.4789
wolfville.ca
Page 19 of 21
Appendix E
Equity and Anti-Racism Advisory Committee
1.
Purpose
The Equity and Anti-Racism Advisory Committee shall provide advice to Council to assist in the
identification, prevention and elimination of systemic hate, inequity, and racism in the Town of
Wolfville.
The Equity and Anti-Racism Committee shall work to deliver this advice through an Equity and Anti-
Racism Plan that shall guide how policies and programs are developed, how services are delivered
and how budgetary decisions are made.
The Plan shall be reviewed and updated every three years to ensure Council is empowered to
disrupt types of racism and discrimination that include ableism, anti-Asian racism, anti-Black
racism, anti-Indigenous racism, antisemitism, gender and sexually-based discrimination,
Islamophobia and xenophobia, which is dislike of or prejudice against people from other countries.
2.
Mandate & Responsibilities
The committee has the following responsibilities:
2.1
Advise Council in the preparation, and implementation of its Equity and Anti-Racism
Plan. The Plan will:
2.1.1 Include an annual report on measures the Town of Wolfville has taken and
intends to take to identify, and prevent systemic hate, inequity and racism in
Wolfville.
2.1.2 Support the examination of the way that policies and programs are developed;
how services are delivered; and how budgetary decisions are made.
2.2
Receive and review information directed to it by Council and its committees, and to
make recommendations as requested.
2.3
Monitor federal and provincial government directives and regulations; and
2.4
Host community consultations related to equity and anti-racism in the Town of
Wolfville.
2.5
Make recommendations to support internal education and training for Town of
Wolfville staff and Council.
3.
References
3.1
Policy 110-001, Committees of Council Policy
Policy No. 110-001
Committees of Council
POLICY
359 Main Street | Wolfville, NS B4P 1A1 | t 902.542.5767 | f 902.542.4789
wolfville.ca
Page 20 of 21
3.2
Dismantling Racism and Hate Act
4.
Definitions
4.1
Equity recognizes that everyone doesn't begin in the same place in society and
considers historical and other factors in determining what is fair.
4.2
Inequity refers to a state of unfairness or lack of justice. Individuals or groups are
treated differently and unequally, often resulting in systematic and patterned
disparities in opportunities, resources, rights, or outcomes.
4.3
Racism is the unfair treatment, prejudice, or hatred by an individual, community, or
institution against a person or people based on their actual or perceived membership
in a racial or ethnic group. Racism is also having the power and carrying out that
discrimination (unfair treatment), hatred or prejudice through institutional policies
and practices.
4.4
Anti-racism is the work of actively opposing racism by advocating for changes in
political, economic, and social life. Anti-Racism is achieved through the identification
and elimination of racism by changing oppressive systems, structures, policies,
practices, and attitudes.
4.5
Hate means provocation, hostility or intolerance by means of threats, harassment,
abuse, incitement or intimidation motivated by the actual or perceived race, religion,
national origin, ethnicity, gender, gender identity, gender expression, disability or
sexual orientation of any person.
4.6
Diversity means having a variety of people from a range of different social, economic
and ethnic backgrounds, gender identities, sexual orientations, life experiences,
competencies and faiths represented on teams, in workplaces in general and
particularly in processes like engagement. Representational diversity is an outcome of
proactive measures to correct systemic disadvantage, and to create equitable
opportunity structures and pathways for a critical mass of those who are historically
underserved and underrepresented.
4.7
Inclusion encompasses norms, practices, and intentional actions to promote
participation, engagement, empowerment, and a sense of belonging for members of
historically underrepresented and underserved groups in all aspects of life. It is about
celebrating, valuing, and amplifying perspectives, voices, styles, and identities that
have been marginalized by promoting an institutional culture and practices to ensure
all can experience a welcoming space of fairness, dignity, and human flourishing.
4.8
Underrepresented and Underserved Communities in Nova Scotia are those groups
who experience discrimination and exclusion because of unequal power relationships
across economic, political, social, and cultural dimensions. This includes but is not
limited to:
- Mi'kmaw and Persons of Indigenous descent.
- African Nova Scotians and Persons of African descent.
Policy No. 110-001
Committees of Council
POLICY
359 Main Street | Wolfville, NS B4P 1A1 | t 902.542.5767 | f 902.542.4789
wolfville.ca
Page 21 of 21
- Persons of Colour.
- Newcomers (immigrants and refugees).
- 2SLGBTQIA+--2 Spirit, Lesbian, Gay, Bisexual/Biromantic, Transgender, Queer
and/or Questioning, Intersex, Asexual/Aromantic and others whose identities
are not reflected.
- Persons with disabilities (physical and mental).
- Persons who are neurodivergent.
- In some contexts, women.
4.9
Council means the Town Council for the Town of Wolfville.
5.
Membership
5.1
The committee will consist of seven (7) voting members who serve without pay.
5.2
Council shall appoint each of the seven (7) voting members as follows:
i.
To two-year terms - two (2) members of council
ii.
To two-year terms - three (3) members at large
iii.
To three-year terms - two (2) members at large.
5.3
Members at large shall live, work or study in Wolfville and be from underrepresented
and underserved communities in Nova Scotia
5.4
If a member vacates the committee for any reason at any time before that member's
term would normally expire, Council shall appoint promptly a new member to the
committee to hold office for the unexpired term.
5.5
Applications for the appointment to the committee shall be invited by public
advertisement.
5.6
The chair and vice chair will be appointed annually by the committee.
6.
Meeting
6.1
Frequency
The committee shall meet at least four times a year, or otherwise as required, to fulfill
the duties as outlined.
September 25, 2025
Town Clerk
Date