Fire and Emergency Services Providers Registration Policy (No. F-048-20)
Yarmouth, Nova Scotia
· adopted 2020-08-26
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MUNICIPALITY OF THE DISTRICT OF YARMOUTH
Fire and Emergency Service Providers
Registration Policy
F-048-20
Effective Date:
August 26, 2020
Fire and Emergency Service Providers Registration Policy F-048-20 Page 1
Part 1 Purpose
The Municipal Government Act (MGA Section 294 and 295) establishes a registration process
for fire departments and emergency service providers. Registered fire departments and
emergency service providers are not agents of the Municipality. The purpose of this registry is
to ensure the Municipality knows who is providing fire and emergency services, what fire and
emergency services are available in the Municipality, and that the provider meets the minimum
standard of competency as stated in this policy and in the MGA. Fire and Emergency service
providers in the Municipality of Yarmouth, or who deliver services in the Municipality of
Yarmouth, must register.
Part 2 Definitions
2.1
"Body Corporate" - means the incorporated organization requesting to be
registered as a fire and emergency service provider.
2.2
"Emergency services" - means services related to the provision of emergency
services, including fire services, medical first responders, search and rescue,
REMO
2.3
"Emergency services provider" - means a municipality, village, fire
commission, incorporated society, corporation or other body or organization
which provides one or more emergency services
2.4
"Fire district" - means a geographical area designated as the catch area for
purposes of assessing properties with an annual fire rate for supporting a budget,
and recognizes or establishes the geographical boundaries within which the fire
department is expected to be the primary responder.
2.5
"MGA" - means the Municipal Government Act
2.6
"Municipality" - means the Municipality of the District of Yarmouth
2.7
"Mutual Aid" - means any fire or emergency services provider which responds
to a call for assistance and support within a fire district in which it is not located at
the request of a primary fire or emergency service provider;
2.8
"Rate Payer" - means the name of the person associated with the property in
the fire district that will be assessed with a fire rate.
Part 3 Registration Process
MUNICIPALITY OF THE DISTRICT OF YARMOUTH
Fire and Emergency Service Providers
Registration Policy
F-048-20
Effective Date:
August 26, 2020
Fire and Emergency Service Providers Registration Policy F-048-20 Page 2
3.1
Every fire department and emergency service provider who on a regular basis
provides services must apply for registration with the Municipality using the
attached application form (Appendix A).
3.2
Once approved, registration continues in force until revoked by the Municipality
for cause, or the fire department or emergency service provider requests that the
registration be withdrawn.
3.3
Any changes to the executive or services provided shall be filed immediately with
the Municipality throughout the year.
3.4
All other required forms and documentation, including the annual registration
form updates, financial statements, executive, annual meeting minutes from the
previous year, list of registered firefighters, rate and grant application forms shall
be submitted to the Municipality no later than April 15 in order to receive
collected fire taxes and grant monies.
Part 4 Criteria
4.1
The Municipality shall register an applicant in accordance with the conditions
established in the MGA (Section 294 and 295) including, but not limited to:
4.1.1 It is a body corporate, being a registered society under the Societies Act,
registered in good standing with annual fees paid in full;
4.1.2 The Municipality is satisfied that the fire department or emergency service
provider is capable of providing the service it offers to provide;
4.1.3 The fire department or emergency service carries insurance in an amount
that is approved at a duly called meeting of the members OR complies
with any by-law on the books of the society.
4.1.4 The fire or emergency services are not provided for profit;
4.1.5 A fire department or emergency service provider shall provide the
Municipality with a list of specific emergency services it will endeavor to
provide;
4.1.6 A fire department will provide a description that may include a map or
detailed list, of its fire district. (For clarity, this does not include areas that
may be covered by a Mutual Aid Agreement.)
4.1.7 A fire department or emergency service provider shall provide the
Municipality with a list of equipment, training, and experience that enables
MUNICIPALITY OF THE DISTRICT OF YARMOUTH
Fire and Emergency Service Providers
Registration Policy
F-048-20
Effective Date:
August 26, 2020
Fire and Emergency Service Providers Registration Policy F-048-20 Page 3
it to provide the service.
4.1.8 A fire department shall provide the Municipality with a list of those other
fire departments or emergency service providers with which it has a
Mutual Aid Agreement.
Part 5 Annual Rate Payers' Meeting
5.1
Every registered fire department and emergency services provider must have an
annual rate payers' meeting.
5.2
All annual rate payers' meetings must be held before April 1 of each fiscal year.
5.3
Meeting dates shall be advertised to rate payers a minimum of 14 days prior to
meeting.
5.4
The purpose of the meeting shall be to:
5.4.1 Approve annual budget and financial statements from previous year
5.4.2 Set annual rate for the following year
5.4.3 Appoint the service providers' executive
5.5
Minutes of these meetings must be maintained by the organization.
5.6
Every registered fire department and emergency service provider shall have a
proposed budget available to rate payers in advance of the meeting
5.7
All proposed annual rates shall be supported by the service provider's proposed
budget, which is to be presented to the rate payers.
5.8
The annual proposed budget and rates should clearly distinguish between
operating and capital components where the fire department or emergency
service provider is proposing capital expenditures and a corresponding capital
rate in the budget year.
MUNICIPALITY OF THE DISTRICT OF YARMOUTH
Fire and Emergency Service Providers
Registration Policy
F-048-20
Effective Date:
August 26, 2020
Fire and Emergency Service Providers Registration Policy F-048-20 Page 4
Chief Administrative Officer's Annotation for Official Policy Book
Date of Notice to Council members of Intent to Consider (7 days
Min)
August 17, 2020
Date of Passage of current Policy
August 26, 2020
I certify that this Fire and Emergency Service Providers Registration Policy F-046-20
was adopted by Council as indicated above.
___________________________________
_August 28, 2020_____
Chief Administrative Officer
Date
Date last reviewed by Council:
Date last amended:
Appendix A
Municipality of the District of Yarmouth
Registration Form
Fire Department or Emergency Services Provider
Service Provider (Incorporated body
under Societies Act):
Contact/Address:
Required Insurance Held (amount):
Communities or area protected by
this registration:
Fire and Emergencies for which the service provider has the education, training,
experience, and equipment in place to safely provide - CHECK APPROPRIATE BOX:
Structure Fires:
Offensive
Defensive
N/A
# Level 1 Firefighter
Trained
Medical
Emergency:
Registered First
Responder
Medical
Assistant
N/A
# Registered
EHS Response Level
(Level 1 through 6)
# Trained Basic
First Aid
Awareness
Operations
Technician
N/A
Vehicle Rescue
(MVA's)
Number
Trained
Water Rescue
Number
Trained
Number
Trained
Ice Rescue
Number
Trained
Number
Trained
Awareness
Operations
Technician
N/A
Hazardous
Materials
Number
Trained
Number
Trained
Structural\
Excavation\
Collapse
Number
Trained
Number
Trained
Power Lines,
Electrical Fires
Number
Trained
Number
Trained
Wood & Wild
Land Fires
Provider
Assistance
N/A
Ground Search
and Rescue
1. Are there limits on the level of service that will be provided in respect to any of
the services checked above? If so, please indicate:
2. Does the department have the equipment to perform the services checked
above?
Yes
No
3. Does the department have the training and experience necessary to perform
the services checked above?
Yes
No
List the Fire Departments or Emergency
Service providers which you have a mutual
aid agreement with:
Department Representative ___________________________ ____________
(Incorporated Body)
(Print Name)
Date
___________________________
(Signature)