Joint Emergency Management Plan — Rural Municipalities of Alexandra and Hazelbrook — full text

This is an automated transcription (OCR) of the captured official document — minor recognition errors are possible; the source document governs. Snapshot a23a182279c2 · verified 2026-06-04 · original document · archived snapshot · unofficial consolidation, the official version is held by the municipal clerk.

## The Rural Municipalities of Alexandra and Hazelbrook Joint Emergency Management Plan      Approved and adopted by Council on: Date: 7eb. 22,2022 plusome Melody vanOmm Mayor- Rural Municipality of Alexandra Ahula Whileway Sheila Whiteway Chief Administrative Officer - Rural Municipality of Alexandra Approved and adopted by Council on: Date: 1e 15, 202 Brian Mayor- Rural Municipality of Hazelbrook Ruth t Copland Ruth E. Copeland Chief Administrative Officer - Rural Municipality of Hazelbrook ## Contents | Record of Amendments.. | 6 | |---------------------------------------------------------------------------------------|--------| | Distribution List | 7 | | Introduction | 8 | | Purpose.. | 8 | | Authority.. | 8 | | Definitions.. | 9 | | Implementation. | 9 | | Direction and Control.. | 10 | | Requests for Assistance. | 10 | | Notification | 11 | | Expenditures | ... 11 | | Review and Amendment | . 11 | | Joint Emergency Operations Center. | 11 | | The rural Municipality of Alexandra & Hazelbrook Joint Emergency Operation Center.... | 12 | | Exercise Work Plan.. | 13 | | Appendix A - Emergency Agency Contacts.. | 14 | | Appendix B - Municipal Council Contacts. | 15 | | Appendix C- Joint Emergency Operations Center Team Contacts... | 16 | | Appendix D- Joint EOC Team Member Responsibilities | 17 | | JEOC Manager... | 17 | | Finance Section Chief (CAO) | 18 | | Operations Section Chief.. | 18 | | Planning Section Chief | 19 | | Logistics Section Chief | 19 | | Information Officer (IO) | ..20 | | Appendix E - List of Resources | 21 | | Transportation Services | 21 | | Public Works. | 22 | | Social Services Resources. | 23 | | Communications | .. 25 | | Appendix F - Declaration of a State of Local Emergency | .. 26 | | Appendix G - Evacuation Procedures.. | ... 27 | | Appendix H - Reception Center Procedures | ... 29 | | Appendix I - EOC Training Plan. | ..31 | | Appendix J - Rural Municipalities of Alexandra and Hazelbrook Emergency Measures Bylaws . 32 | |------------------------------------------------------------------------------------------------| | Appendix K - PEI Municipal Government Act: Municipal Emergency Management 45 | | Appendix L- PEI Emergency Measures Act 48 | ## Record of Amendments | Amendment No. | Date | Inserted By | Remarks | |-----------------|--------|---------------|-----------| ## Distribution List | Agency/Individual | Quantity | |---------------------------------------------------------|------------| | Mayor of Alexandra | | | CAO of Alexandra | 1 | | Mayor of Hazelbrook | 1 | | CAO of Hazelbrook | 1 | | RCMP Detachment Crossroads | 1 | | Crossroads Fire services | 1 | | Joint Emergency Operation Center Coordinator Hazelbrook | 1 | | Joint Emergency Operation Center Coordinator Alexandra | 1 | | PEI Emergency Measures Organization | 1 | ## Introduction 1. Responsibility for the management of municipal emergency operations rests with the local authority (Mayor/Council). This all hazards emergency plan guides the emergency management actions of the municipality and describes activities and arrangements to deal with any emergency situation. Should municipal resources be insufficient to deal with the emergency, assistance may be requested from municipal governments and other organizations through mutual aid agreements or memorandums of understanding and from the Provincial Government through the PEI Emergency Measures Organization. 2. There are certain fundamental principles concerning emergency management in Canada which are recognized, some of these principles are as follows: - a. that responsibilities for meeting most emergencies normally rests with those directly affected, but where the capacity to do so is inadequate and government action is required, the sequence of responsibility would normally start with the local government, move to the provincial government and finally to the federal government it necessary; - b. that operational responsibility for managing emergencies should remain at the lowest level at which it is possible to effectively manage the emergency situation; and - c. that responsibility to respond to emergencies carries a parallel responsibility to plan and prepare for them. By extension of these principles it is logical that municipal governments should cooperate and provide emergency assistance to one another in emergency situations, before calling on the province for assistance. ## Purpose 3. The purpose of this Joint plan is to outline the procedures to be followed by local authority in order to provide a prompt and coordinated response to emergencies. ## Authority - This Joint plan is issued by Council, under the authority of: - a. The Emergency Measures Act. - b. The Municipal Government Act. - The rural municipality of Alexandra, Municipal Emergency Management Program bylaw #2019-01 and the rural municipality of Hazelbrook, Municipal Emergency Management Program bylaw #2020-01. ## Definitions 5. In this plan: - a. "Act" means the Municipal Government Act. - b. "Chief Administrative Officer" or "CAO" means the administrative head of a municipality as appointed by Council under clause 86(2)(c) of the Municipal Government Act. - c. "Council" means the Mayor and other members of the Council of the municipality. - e. "Emergency" means a present or imminent event in respect of which the rural municipality of Alexandra and the rural municipality of Hazelbrook believes prompt coordination of action or regulation of persons or property must be undertaken to protect property or the health, safety or welfare of residents of the rural municipality of Alexandra and the rural municipality of Hazelbrook.. - d. "Deputy Municipal Emergency Co-ordinator" means the person appointed by Council as the Deputy Municipal Emergency Co-ordinator pursuant to this bylaw. - f. "Emergency Measures Organization (EMO)" means the Prince Edward Island EMO established under section 3 of the Emergency Measures Act. - h. "Local Authority" means a local authority as defined in the Emergency Measures - g. "Emergency Operations Centre (EOC)" means the location where designated members of the EOC team (municipal and external agencies) will work on coordinated decision making and emergency management for the response or recovery from an event. - i. "Joint Municipal Emergency Co-ordinator" means the person appointed by Council as the Municipal Emergency Co-ordinator pursuant to this bylaw. - k. "Joint Municipal Emergency Management Program" means the program established pursuant to the bylaw. - j. "Joint Municipal Emergency Management Planning Committee" means the committee established pursuant to this bylaw. 1. "Joint Municipal Emergency Management Standing Committee" means the standing committee established pursuant to this bylaw. - n. "State of Emergency" means a state of emergency declared by the Minister pursuant to Emergency Measures Act subsection 9(1). - m. "Minister" refers to the member of Executive Council charged by the Lieutenant Governor in Council with the administration of the Emergency Measures Act. - o. "State of Local Emergency" means a state of local emergency declared by a local authority pursuant to Emergency Measures Act subsection 9(2) or by the Mayor of a municipality pursuant to subsection 9(2.1). ## Implementation 6. This plan may be implemented in part or in full when no state of emergency exists: - a. by the Council (S); - b. by the Mayor (S); or - c. by the Municipal Emergency Coordinator (S) (subject to immediate report to a member of Council (S). This plan shall be implemented: - a. on a declaration of a state of local emergency by Council (s); or - b. on a declaration of a state of provincial emergency by the Minister responsible for the PEI Emergency Measures Organization, in respect to all, or any part of, the municipality(ies). ## Direction and Control 7. Responsibility for the management of municipal emergency operations rests with the local authorty. Councils have the authority tor decision making during an emergency, with operational decisions being delegated to the Municipal Emergency Coordinator. Councils maintain responsibility for ensuring the continuity of municipal business operations outside of the emergency. 8. The Joint Municipal Emergency Coordinators is responsible for coordinating the efficient emergency response in the municipality(ies) on behalf of the Mayor/Council. He/she may activate the Emergency Operations Center staff partially or fully, depending on the nature and magnitude of the emergency. 3. If there is a designated emergency site it will be under the direction of the Incident Commander. If there is no Incident Commander in place, he/she will be designated by the local authority. 10. The Joint Emergency Operations Centre will be located at the Alexandra community center 1197 Pownal Road, Alexandra PE. The alternate to the EOC is located at Pownal Sports center, 145 Pownal road, Pownal PE. 11. PEI Emergency Measures Organization - The local authority may be advised and assisted by PEI EMO staff and representatives of provincial departments and agencies in order to provide a coordinated municipal/provincial response. 12. Emergency roles and responsibilities of Municipal Council, the Municipal Emergency Coordinator and the Emergency Operations Centre Team are listed in the Appendices. ## Requests for Assistance 13. Requests for provincial assistance, if required, will be made to the PEI Emergency Measures Organization (PEI EMO) by the person with authority to make such requests on behalf of the municipality. Requests may be verbal initially but must be confirmed in writing. PEI EMO is responsible for coordinating the interface with the municipalities. When the emergency clearly impacts on areas of provincial jurisdiction (e.g. any emergency in an area that is unincorporated, emergencies on provincial lands) or in a provincially declared emergency, the province may assume responsibility for direction and coordination of the emergency. Municipal operations will remain under the authority of the municipal jurisdiction but may be coordinated provincially. ## Notification 14. When an emergency occurs, or is imminent, the person or agency becoming aware of the situation will be responsible for alerting the Joint Municipal Emergency Coordinator who will in turn alert Mayor/Council. The Municipal Emergency Coordinator will maintain a current EOC contact list and will instruct the designated person, Deputy Emergency Operation Center Manager, to start notifying individuals on the list if the EOC is being activated. ## Expenditures 15. The Council (s) may authorize the Chief Administrative Officer (CAO) to incur any liabilities that the Chief Administrative Officer considers necessary to assist in the emergency response or recovery which is beyond current budget allowances. The CAO is responsible for keeping records of the expenditures made and the equipment used in implementing the Municipal Emergency Management Program or responding to a declared emergency. ## Review and Amendment 16. This plan will be reviewed annually in January by the Municipal Emergency Coordinator, who will be responsible for the preparation of amendments, as required, and for submission to PEL EMO for review. ## Joint Emergency Operations Center 17. The Joint Emergency Operations Centre (JEOC) team is comprised of municipal representatives and external agencies, under the direction of the Municipal Emergency Coordinator (JEOC Manager). The JEOC team is responsible for making operational decisions to support and assist the Incident Commander, first responders and municipality emergency requirements. When the JEOC is activated it should be staffed to a level that matches the needs of the incident. The size and composition of the JEOC may vary according to the requirements of the circumstances. It should be noted that while it may seem appropriate to have the CAO or Mayor run the JEOC, ideally they should be focused on maintaining and managing regular business of the Municipality along with being the lead spokesperson for the municipality. During an emergency, it will be difficult for a CAO or Mayor to do all these tasks. The JEOC team is led by the JEOC Manager who is responsible for overall emergency policy and coordination, public information and media relations, agency liaison, and proper risk management procedures, through the joint efforts of local government agencies and private organizations. Roles and responsibilities for the EOC positions can be found in the Appendices. When using the recommended Incident Command System (ICS) in the JEOC, there are four management functions required to manage an emergency. The EOC Manager is always responsible for these four functions unless the nature and size of the emergency warrants one or more of these functions being filled. 1. Operations - Responsible for coordinating all jurisdictional operations in support of the emergency response through implementation of the EOC Action Plan. 2. Planning - Responsible for collecting, evaluating, and disseminating information, developing the EOC Action Plan and tracking all resources, and maintaining all EOC documentation. 3. Logisties - Responsible for providing facilities, services, personnel, equipment and materials 4. Finance / Administration - Responsible for financial activities and other administrative aspects ## The rural Municipality of Alexandra & Hazelbrook Joint Emergency Operation Center  ## Exercise Work Plan 18. Exercises are an essential component of an emergency management program and have 3 main functions: - Validation - To validate plans, protocols, and procedures and demonstrate resolve to prepare for emergencies - Training - To develop staff competencies, to give staff practice in carrying out their roles in the plans, and to assess and improve performance. - Testing - To test well-established procedures and reveal gaps that may exist. Exercises enhance teamwork and encourage the interaction and cooperation that is needed when a real emergency occurs. But it's not enough to just "have an exercise". You need to determine what needs to be tested, in what way, and how often - always keeping in mind that there are time, budget, and other resource constraints. That's why you need an exercise work plan. A well designed and executed exercise work plan can make you and your emergency management team "ready to go" '. At the same time, your emergency plan is tested to see if it works in a full scale disaster. In accordance to subsection 145(3) of the Act, the Municipal Emergency Management Program for the municipality shall include an exercise work plan See Appendix I that, at a minimum, provides for: - An annual discussion-based exercise to be commenced by not later than one year after the approval of the program by the PEI Emergency Measures Organization; and - An operational-based exercise, which includes participants by the appropriate response agencies reterred to in the Municipal Emergency Management Program, to be undertaken by the municipality once every five years, commencing not later than five years after the approval of the Municipal Emergency Management Program by the PEI Emergency Measures Organization. ## Appendix A - Emergency Agency Contacts | Agency | Work | Emergency | Email | |----------------------------------|-------------------------------|---------------------------------|----------------------| | Crossroads Fire | 902 569 3473 | 911 | | | Police RCMP Crossroads | 902 367 9300 | 911 | | | Ambulance | 902 892 9995 | 911 | info@islandems.ca | | Canadian Red Cross | 902 628 6262 | 800 222 9597 | | | Fire Marshall | 902 368 4869 | 9023684624 | derossiter@gov.pe.ca | | QE Hospital | | 902 687 7150 | | | Charlottetown Fire #1 | 902 629 0483 | 911 | | | East River Fire | 902 676 3166 | | | | Medical Guidance | | 811 | | | Wildfire/forest fire | 902 892 2323 | | | | Joint Rescue coordination center | 1800 565 9597 | 902 427 8200 | | | Environmental Emergency | 902-368-5024 | 1-800-565-1633 | | | Poison Control | 1-800-565-8161 | 1-800-565-8161 | | | CANUTEC | | 613-996-6666 Cell: *666(Canada) | | | PEI EMO | 1-902-894-0385 1-877-894-0385 | 1-902-892-9365 | emo@gov.pe.ca | | Fish and Wildlife Emergency | 902 368 4683 | | | ## Appendix B - Municipal Council Contacts | Name | Home# | Mobile | email | |-----------------------|-----------------------------|--------------|------------------------------------| | Alexandra | | | | | Mayor- Melody VanOmme | 902 569 2193 | 902 393 2084 | m.vanomme@pei.sympatico.ca | | Scott Tweedy | | 902 393 7512 | scotttweedy@gmail.com | | Stephanie Young | | 902 213 2985 | Syoung2113@hotmail.com | | Natalie Murphy | 902 894 1137 | 902 2132672 | natalieannemurphy@hotmail.com | | Paul Gallant | 902 569 3062 | | Paulhgallant3@gmail.com | | Lucille Carter | | 902 394 1893 | carterlucille@gmail.com | | Sheila Whiteway | 902 5694760 | 902 3305810 | sgw@hotmail.com | | Hazelbrook | | | | | Mayor - Brian Gallant | | 902 393 0208 | Bgallant6212@gmail.com | | Margaret Pippy | | 902 394 2914 | scissorwoman@hotmail.com | | Leigh Jenkins | 902 569 3630 | 902 629 5348 | Leighjenkins9@gmail.com | | Katie Matheson | | 902 388 4214 | mathesons@outlook.com | | Sebastien Dube | | 418 803 9614 | seb@electromecanix.ca | | Tyler MacKenzie | | 902 940 4878 | tylerturnbull17@ocloud.com | | Ruth Copeland | 902 892 5819 902 394 2945 w | 902 218 5817 | council@communityofhazzelbrook.com | ## Appendix C - Joint Emergency Operations Center Team Contacts | Function | Name | Work | Cell/email | |----------------------------------|-----------------|--------------|-----------------------------| | Joint EOC Manager Alexandra | Joe Rodgers | 902-569-9119 | joeed@pei.sympatico.ca | | Joint EOC Manager Hazelbrook | Katie Matheson | 902-388-4214 | mathesons@outlook.com | | Joint Dep EOC Manger Alexandra | Scott Tweedy | 902-393-7512 | scotttweedy11@gmail.com | | Joint Dep EOC Manager Hazelbrook | Margaret Pippy | 902-394-2914 | scissorwoman@hotmail.com | | Operations officer | Tyler MacKenzie | 902 940 4878 | tylerturnbull 17@ocloud.com | | Finance Officer Alexandra | Sheila Whiteway | 902-394-2945 | 902-218-5817 | | Finance Officer Hazelbrook | Ruth Copeland | 902-894-2425 | 902-330-5810 | | Planning Officer | Jean Murphy | 902 569 4684 | jeanmurphy56@hotmail.com | | Logistic Officer | Paul Judsen | 902 569 1458 | pauljudson@pei.sympatico.ca | | Information Officer Alexandra | Melody VanOmme | 902 393 2084 | m.vanomme@pei.sympatico.ca | | Information Officer Hazelbrook | Brian Gallant | 902 393 0208 | Bgallant6212@gmail.com | ## Appendix D - Joint EOC Team Member Responsibilities The following are detailed lists of responsibilities for the EOC Team members. ## JEOC Manager Reports to: Mayor and Council (Executive) The EOC Manager's primary responsibility is to coordinate the efficient response in an emergency. Responsibilities include: 1. Activating the EOC if required. 2. Initiating the EOC fan-out/notification list. 3. Ensuring EOC positions are staffed as required 4. Ensuring an up-to-date contact list is maintained for fan out purposes. 5. Ensuring information sharing meetings take place. 6. Reporting major incidents to PEI Emergency Measures Organization (PEI EMO). 7. Ensuring the development of an EOC Action Plan. 8. Ensuring the EOC Team take prompt and effective action in response to problems. 9. Ensuring personal logs are maintained by all the EOC Team. 10. Requesting expert assistance as required. 11. Advising council if there is a need to evacuate a specific area. 12. Coordinating evacuation with the EOC Team. 13. Consulting with the Social Services representative on the selection and opening of Reception Centre(s). 14. Monitoring the capacity of the area resources and if overextended, requesting assistance through mutual aid and PEI EMO, upon approval from council. 15. Informing the EOC Team of issues as they arise. 16. Ensuring communications are established with the Incident Commander at the site 17. Ensuring a thorough situation briefing is conducted during shift changes. 18. Ensuring replacement is thoroughly briefed during shift changes. 19. Ensuring that a main event log is maintained. 20. Maintaining a personal log of all actions taken. 21. Other duties as required. ## Finance Section Chief (CAO) ## Reports to: EOC Manager The Finance Section concerns itself with the financial aspects of an emergency including capturing the costs of dealing with an incident, procuring items, dealing with claims and compensation, and recording the work hours of EOC Team. It is recommended that the CAO holds this position. Responsibilities of the Finance Section Chief include: 1. Ensuring EOC participants sign in and out of the EOC. 2. Developing a plan for capturing costs dealing with the incident. 3. Briefing EOC Team during Information Sharing Meetings on matters of importance. 4. Working to support the EOC Action Plan and/or fulfill direction given by the EOC Manager. 5. Obtaining EOC Team sign in/sign out times during deactivation 6. Assisting with Disaster Financial Assistance Arrangements (DFAA) claims, as required, during the recovery phase. 7. Maintaining a Personal Log of all actions taken. 8. Ensuring the replacement is thoroughly briefed during shift changes. 9. Other duties as assigned by the EOC Manager. ## Operations Section Chief Reports to: EOC Manager The Operations Section focuses on the current operational period by liaising with and supporting the Incident Management Team (if applicable) and achieving the objectives in accordance with the EOC Action Plan. Responsibilities of the Operations Section Chief include: 1. Gaining and maintaining situational awareness. 2. Establishing communications with the Incident Commander at the site (if applicable). 3. Consulting with the EOC Manager to determine who will be in the operations section. 4. Briefing the EOC Team during Information Sharing Meetings on the current situation. 5. Consulting with EOC Manager, after Information Sharing Meetings, on the development of the EOC Action plan. 6. Leading the operations section to achieve the objectives established in the EOC Action plan. 7. Maintaining a personal log of all actions taken. 8. Ensuring the replacement is thoroughly briefed during shift changes. 9. Keeping the EOC Manager and the Information Officer updated. 10. Other duties as assigned by the EOC Manager. ## Planning Section Chief Reports to: EOC Manager The Planning Section Chief oversees the conduct of Information Sharing Meetings, the development of the EOC Action Plan and for managing and disseminating information. Responsibilities include: 1. Chairing Information Sharing Meetings. 2. Providing leadership to additional planning staff. 3. Gathering situational awareness. 4. Drafting EOC Action Plan for the EOC Managers approval. 5. Disseminating EOC Action Plan to the EOC Team (appendix 3). 6. Planning for the next operational period. 7. Developing the Situation Report. 8. Briefing the EOC Team during Information Sharing Meetings. 9. Maintaining a personal log of all actions taken. 10. Ensuring the replacement is thoroughly briefed during shift changes. 11. Performing other duties as assigned by the EOC Manager. ## Logistics Section Chief Reports to: EOC Manager The Logistics Section provides EOC support such as security, feeding, amenities, telecommunications, and information technology. Responsibilities of the Logistics Section Chief include: 1. Maintaining a list of all telecommunications resources in the area. 2. Providing telecommunications in support of emergency operations. 3. Ensuring EOC security arrangements are made. 4. Ensuring EOC has sufficient forms, markers, status boards, paper, etc. 5. Coordinating meals and sleeping arrangements for EOC Team 6. Briefing EOC Team during Information Sharing Meetings. 7. Working to support the EOC action plan and/or fulfill direction given by the EOC Manager. 8. Maintaining office machinery and equipment. 9. Maintaining a sign in sheet. 10. Ensuring sufficient telephone resources for EOC Team (appendix 3). 11. Maintaining a personal log of all actions taken. 12. Ensuring the replacement is thoroughly briefed during shift changes. 13. Other duties as assigned by the EOC Manager. ## Information Officer (IO) Report to: EOC Manager The responsibilities of the Information Officer are as follows: 1. Maintaining an up-to-date list of all media services in the area. 2. Implementing a crisis communication plan to support the incident. 3. Leading an Information Team (if required). 4. Establishing a media-briefing centre. 5. Keeping the public informed of significant developments occurring during the Emergency by notifying radio stations and or print media 6. Briefing the media periodically. 7. Maintaining a personal log of all actions taken. 8. Briefing the EOC Team during Information Sharing Meetings. 9. Ensuring the replacement is thoroughly briefed during shift changes. 10. Other duties as assigned by the EOC Manager. ## Appendix E - List of Resources ## Transportation Services Service Stations | Name | Address | Number | Generator | |----------------------------------|-------------------------|--------------|-------------| | Stratford Esso | 2 Stratford Road | 902 569 2121 | yes | | Cornwall Esso | 664 Main St Cornwall | 902 892 0181 | yes | | Stratford Petro Can | 1 Jubilee Rd Stratford | 902 370 3800 | yes | | Irving Oil | 9557 TCH Rte 1 Pownel | 902 569 4300 | | | Busters Cherry Valley Tow trucks | 8557 PE-1 Vernon Bridge | 902 651 2806 | Diesel fuel | ## Tow trucks Name Shaws towing Island Auto salvage Charlottetown Towing Duffy's Service Center ## All-terrain Vehicles Location Alexandra/Hazzelbrook Alexandra/Hazzelbrook Summerside ## Snow Mobiles Location Alexandra/Hazzelbrook Alexandra/Hazzelbrook Alexandra/Hazzelbrook Alexandra/Hazzelbrook Bus/Vans Name Coach Atlantic Maritime Bus PEI Public School Transport Prince Edward Tours Taxi services Name Yellow Cab CO-OP Cab Graba Cab Address 419 Mount Edward Road Charlottetown, PEI 451 Brackley Point Rd, 10149 PE-1, Stratford, PE Contact Name or location Pat Young Allan Beaton ATV association of PEI Contact Name Allan Beaton Stephane Young Roy Beaton Gary Smith Contact or location 7 Mt Edward Rd, Charlottetown Charlottetown Mike Franklin Charlottetown Location Charlottetown Charlottetown Charlottetown Number 902 201 2688 902 894 4012 (902) 892-0138 202 569-4474 Contact Number 902 213 2985 902 569 5888 902 439-9228 Contact number 902 569 5888 902 2132985 902 6299394 902 569 3981 1 800-903-5664 902 566 5664 902 368 5182 902 566 5466 Number 902 566 6666 902 892 6000 902 892 1111 ## Public Works Utilities | Name | Location | _Contact Number | |-------------------------------------|------------------------------------------|----------------------------| | Maritime Electric | Charlottetown | 800 670 1012 | | Bell Aliant | Charlottetown | 800 665 6000 | | Eastlink | Charlottetown | 902 367 1001 | | Island Waste | Charlottetown | 888 280 8111 | | Snowplows and snow removal | Snowplows and snow removal | Snowplows and snow removal | | Name | Contact Name or location | Contact Number | | Queen County Dept of Transport | Brackley,PE | 902 368 4770 | | M&M resources | Village Green Rd, Vernon Bridge, P | 902 651-2564 | | Cover all snow removal | 28A Myrtle St Stratford | 902 940 6841 | | Electricians | | | | Name | Location | Contact number | | Mac Pherson Electrical | 9617 Trans Canada Hwy, Rte 1, Pownal, PE | 902 628-5223 | | Entire Electrical | 228 Mason Rd, Stratford, PE | 902 569 1650 | | MacKinnon Electrical | 135 Mt Herbert Rd, Charlottetown, PE | 902 628-7793 | | General Contractors | | | | Name | Location | Contact Number | | McGuirk Brothers Construction | 15 Monaghan Rd, Vernon Bridge, PE | 902 651-3031 | | Brumac Construction | Stratford Road | 902 566 5779 | | Quinn& McNally Construction | 5 St Catherines Ave, Stratford, | 902 626-7614 | | Septic Services | | | | Name | Location | Contact number | | Jeff Hughes Construction | 33 Rosebank Rd, Stratford, PE | 902 629-5433 | | Quinn & McNally Construction | 5 St Catherines Ave, Stratford, PE | 902 626-7614 | | Paul Hughes | Stratford (Charlottetown) | 902 629 5433 | | Crane services | | | | Name | Location | Contact Number | | Ed Brown Transport 7 Crane services | Charlottetown | 902 894 8139 | | Irving Equipment | Charlottetown | 902 569 1668 | | Tim's Crane Services | Charlottetown | 902 892 7618 | | Equipment rentals | | | | Name | Location | Contact number | | Irving Equipment | 330 Sherwood Rd, Charlottetown | 902 569-1668 | | Home Dept | Charlottetown | 902 626 3140 | | Battlefield equipment rentals | 130 Sherwood Rd, Charlottetown, PE | 902 566-5077 | ## Generators | Name | Location | Contact | |-----------------------------------------|------------------------------------|--------------| | United Rentals | 61 St Peters Rd, Charlottetown, PE | 902 894-7001 | | Battlefield Equipment rentals | 130 Sherwood Rd, Charlottetown, PE | 902 566 5077 | | Irving Equipment Demolition Contractors | 330 Sherwood Rd, Charlottetown, PE | 902 569-1668 | ## Demolition Contractors Name Birt & MacKay Construction Island Coastal APM Construction ## Heavy Equipment Name Dept of Transport Island Coastal Matheson Construction ## Water services Name Island Water Technologies Culligan Water Treatment Reeves Water Treatment Machine Shops Name Complete Fusion Welding Atlantic Equipment Repairs Wajax ## Social Services Resources ## Food Resources | Name | Location | Contact number | |------------------|-------------------------|------------------| | Sobeys Stratford | 9 Kinlock Road | 902 894 3800 | | Phinley's Diner | 6 Kinlock Rd, Stratford | 902 370-5253 | | Nimrods | 1 Stratford Rd. | 902 370 2454 | | Subway Stratford | 2 Hopeton Road | 902 367 7827 | | Borrowed Kitchen | 384 Pownel Road | 902 569 1357 | | Domino Pizza | 14 Kinlock Road | 902 566 9000 | | Tim Hortons | 1 Jubilee Road | 902 569 7939 | Location Charlottetown Charlottetown Charlottetown Location Queens County/Brackley Charlottetown Milton Park, PE Location Charlottetown Charlottetown Charlottetown Location 18 Hollis Ave, Stratford, PE 2 Bevan Crescent, Charlottetown, PE 3 MacAleer Dr, Charlottetown, Contact Number 902 892 1062 902 628 6494 902 569 8400 Contact Number 902 892 1062 902 368 4770 902 368 2111 Contact number 902 361 2085 902 892 7724/877 386 0823 902 892 0149 Contact Number 902 569-4450 902 628-1157 902 892-6203 ## Clothing Name Repeats Value Village Mission Thrift store ## First Aid/medical needs Location 95 Capital Dr, Charlottetown, PE Charlottetown, PE 339 University Ave Unit 5, 68 Allen St, Charlottetown, PE | Name | Location | Contact number | |-----------------------------------------------|-----------------------------------------|------------------| | Queen Elizabeth Hospital | 60 Riverside Dr, Charlottetown, | 902 894-2111 | | Sherwood Family Medical Center Walk-in Clinic | 15 Brackley Point Rd, Charlottetown, PE | 902 628-8678 | | Murphy's Kinlock Pharmacy | 14 Kinlock Road | 902 370 7770 | | Shopper drug mart | 9 Kinlock Road | 902 892 1709 | | Island EMS | Island Wide | 902 892 9995 | | Vital Aire | Stratford | 902 894 3832 | | Island Respiratory | Charlottetown | 902 892 2828 | ## Coroner's office/Funeral Homes Name PEI Coroner's office Belvedere Funeral Home Hennessey - Cutcliffe Funeral Home Clergy Name of Church or pastor Our lady of Assumption: Rev James Willick. Cross Roads Christian Church Cornerstone Baptist Clifton United Church ## Interpreters Name PEI Association of Newcomers Community Navigators ## Child Care Milestones ECDC Name Little blessings childcare Little Ducklings Childcare Center ## Support Groups Location Charlottetown Charlottetown 33 Longworth AV, Charlottetown, P Church name and Location 151 Stratford Rd, Stratford, PE 15 Georgetown Rd, Stratford, PE 295 Shakespeare Dr, Stratford, PE 19 Clifton Rd, Stratford, Language Provide assistance Provide assistance Location Contact number 902 894-0385 902 628 1881 902 894-4321 Contact Number 902 569-4769 902 569-2722 902 892-1001 902 892-4114 Contact number 902 628-6009 902 853 3636 Contact Number 902566-2795 902 569-3606 902 370-3825 15 Glen Stewart Dr, Stratford, PE 247 Mason Rd, Stratford, PE 26 Hollis Ave, Stratford, PE | [Name | I Location and Contact name | Contact number | |---------|-------------------------------|------------------| Contact number 902 892-0200 902 566-4084 902 894-4236 Catholic Women league Cross Roads Lions Club Rotary Club of Stratford PEI Women's Institute ## Veterinary/Animal Control Name Cross Roads Animal Health Center Atlantic Veterinary College PEI Humane Society PEI Forest Fish and Wildlife ## Wild life/Animal Enforcement. Name PS Conservation Officer Trevor MacKinnon ## Communications | Name | Location | Contact Number | |----------------------------|---------------|------------------| | The Guardian | Charlottetown | 902 629 6000 | | The Graphic | Montague | 902 838 2515 | | CBC News | Charlottetown | 902 629 6403 | | Strom Center Cancellations | Charlottetown | 877 236 9350 | | Ocean 100 | Charlottetown | 902 569 1003 | | Island Morning | Charlottetown | 902 629 6446 | | Magic 93 | Charlottetown | 902 892 1066 | | CBAF French Language | Moncton | 902 629 6565 | Stratford, Joyce Whalen 110 Mason Rd, Stratford 264 Mason Road 40 Enman Crescent, Charlottetown, PE Location 3 Myrtle St, Stratford, PE 550 University Ave, Charlottetown, PE Charlottetown Charlottetown Location Charlottetown joyceiwhalen@gmail.com rotaryclubstratfordpei@gmail.com 902 569-3389 902 368-4860 Contact Number 902 370-2838 902 566-0882 902 892 1190 Duty Officer 902 838 2276 Contact Number 902 314 0200 ## Appendix F - Declaration of a State of Local Emergency (Subsection 9(2.1) of the Emergency Measures Act) The following area is or may soon be encountering an emergency that requires prompt action to protect property or the health, safety or welfare of persons therein: Emergency area: The area of Prince Edward Island generally affected described as: Nature of the emergency: I am satisfied that an emergency, as defined in clause 1(c) of Chapter E-6.1 of the Emergency Measures Act, exists or may exist in the emergency area. I hereby declare a state of local emergency in the emergency area stated in this declaration effective as of (time - specify a.m./p.m.) on ,20 If this declaration is not renewed or terminated, the state of emergency remains in effect until 7 days after the date and time it is declared, or the earlier date and time set out below: Date of termination: (time - specify a.m./p.m.) on Dated at , Prince Edward Island, \_ 20\_ \_ 20. Name: Position: Mayor Signature: Fax to: PEI Emergency Measures Organization (PEI EMO) at 902-368-6362 ## Appendix G - Evacuation Procedures Warning 1. The Police and Fire Departments are usually the first responders on the scene. If immediate evacuation is necessary, the Incident Commander, usually Police or Fire Department will initiate it. The Incident Commander at the scene will notify their dispatchers that a large-scale evacuation is necessary and they in turn will relay this information to the Municipal Emergency Coordinator or to the Standing Committee. - The warning shall state: - a. the location; - nature of emergency - fire, gas leak, explosion, etc.; and - c. if possible, the extent of area to be evacuated. - The EOC coordinator or member of Council receiving the warning will: - a. notify other officials; - declare a state of local emergency if necessary; - c. order evacuation as required; - pass the warning to the citizens; - e. determine number of evacuees and arrange for accommodations; and - f. advise PEI Emergency Measures Organization of actions taken. ## Transportation - It is anticipated that many will provide their own transportation. Various means of communications could be used to indicate transportation needs to the public/municipality. ## Schools - In the event that schools are in, school authorities are responsible for coordinating the evacuations, including the transportation of students, to the nearest safe gathering point. After being evacuated from the danger area, the situation will determine where the students will go next. School Board authorities would ensure that parents are informed usually by a variety of means of communications. ## Institutions - The City/Town Hospital, Manors, Extended Care Nursing Homes, Manor Apartments, etc. are considered as "individuals" and expected to have their own evacuation procedures. - In the event that an institution requires assistance during an evacuation: - a. Health Services, in conjunction with the facility, may ascertain the number of ambulatory and stretcher patients; and - Transportation Services may assist a facility, in coordination with the Province's Department of Social Development and Housing to obtain resources to assist with the evacuation. ## Security 8. Emergency response personnel will check the area involved to ensure that all persons are evacuated. The Municipality is responsible for ensuring that the evacuated area remains secure at all times. This may be provided by police or security companies. ## Appendix H - Reception Center Procedures Reception Centre Requirement Local emergency conditions or conditions in neighbouring communities may necessitate full or partial evacuation and the establishment of a reception centre(s). Mutual aid agreements between municipalities should be in place to ensure the availability of an appropriate facility. Most emergencies are usually short term in length, evacuees would require assistance for a period of one or two days, however, the possibility of a longer term requirements may be required To receive and accommodate evacuees these procedures will be enacted in whole or in part as required. A Reception Centre will be selected and set up under the direction of Health and Social Services. ## Functions of a Reception Center The functions of the Reception Centre may include: - Lodging - . Feeding - Clothing - Personal Services - Registration & Inquiry ## Lodging Initially accommodations may be arranged on a congregate lodging basis, i.e. large community hall for shelter. The buildings listed can provide temporary accommodations for the numbers shown under Lodging Resources. If a prolonged stay is anticipated, long term housing arrangements will need to be considered. Health is responsible for health and sanitation, a list of resources should be included under the appropriate resource list. ## Feeding Feeding of evacuees will be arranged under the direction of Health and Social Services using feeding resources. Cooking facilities in buildings selected to accommodate the evacuees may be activated to provide coffee and a light snack for the evacuees upon their arrival and to serve hot meals. These facilities must be under the direction of a person with the required Safe Food Handling Certificate. If the selected building(s), do not have feeding capabilities, alternate arrangements will have to be made with local hotels, restaurants, and catering groups. ## Clothing Clothing of evacuees will be arranged by Social Services as required. ## Personal Services Counselling services may be provided by local clergy and community faith groups. If required, referral can be made to Social Services agencies. Depending on requirements volunteers may be used to provide additional personal services, such first aid, child care etc. All volunteers must have appropriate training for the roles they are ## Registration & Inquiry If a Reception Center is established all individuals using the facility or staying elsewhere must register with the center. Contact the Canadian Red Cross to get information on the registration process. ## Appendix I - EOC Training Plan | | Mayor | Council | EOC Coordinator | EOC Members | ICS Section Chief | |------------------------------|---------|-----------|-------------------|------------------|---------------------| | ICS 100 | X | X | X | X | X | | ICS 200 | | | X | | X | | Exercise | | | | | | | Design 100 | | | X | | | | Basic Emergency Management | X | | X | | | | Emergency Public Information | X | | | X Select Members | | | Emergency Operations Center | | | | X | | | Exercise Desigu 200 | | | | | | ## Exercise Schedule - An annual discussion-based exercise to be commenced by not later than one year after the approval of the program by the PEI Emergency Measures Organization; and - An operational-based exercise, which includes participants by the appropriate response agencies referred to in the Municipal Emergency Management Program, to be undertaken by the municipality once every five years, commencing not later than five years after the approval of the Municipal Emergency Management Program by the PEI Emergency Measures Organization. - 5 Year Training and Exercise Program (SAMPLE) | 5 Year Training and Exercise Program | 5 Year Training and Exercise Program | |----------------------------------------|---------------------------------------------------------------------------------------| | Year 1 | Plan Review and select EMO Training. | | | Discussion based exercise, EOC team and council members | | Year 2 | Plan review and maintenance | | | Discussion based exercise, new scenario with additional stakeholders | | Year 3 | Plan Review and maintenance. Review and update training guidelines | | | Discussion based exercise, practice set up of reception center, test all equipment | | Year 4 | Plan Review and Maintenance | | | Large-scale emergency for discussion based exercise, full EOC activation. | | Year 5 | Plan Review and maintenance. Update training & exercise program for next 5 year cycle | | | Operational based exercise, full scale with as many roles filled as possible | ## Appendix J - Rural Municipalities of Alexandra and Hazelbrook Emergency Measures Bylaws ## Rural Municipality of Alexandra, PET Municipal Emergency Management Program Bylaw Bylaw # 2019-01 BE IT ENACTED by the Council of the Rural Municipality of Alexandra as follows: ## I. Title - This bylaw shall be known as, and may be cited as, the "Municipal Emergen Management Program Bylaw. ## 2. Purpose - 2.1. The purpose of this bylaw is to establish a Municipal Emergency Management Progra or the Rural Municipality of Alexandr ## 3. Authority - Section 14.(c) of the Municipal Governmen; Act R.S.P.E.I. 1988. Cap.MIZ.I., provides mate puricipality must provide emergency management planning for all areas of the ## 4. Application - 4.1. This bylaw applies to all members of Council, the Chief Administrative Officer, members of Council Committees, Rural Municipality of Alexandra employees, those who appear before Council and members of the general public. - in the event of any conflict between the provisions of the Act and this bylaw, the Act will prevail. ## 5. Definitions - 5.1. "Ast" means the Municipal Govemment Act. - 5.2. "Chief Administrative Officer" or "CAO" means the administrative head of a municipality as appointed by Council under clause 86.(2)(c) of the Municipa! Government Act. - 5.3. "Council" means the Mayor and other members of the council of the municipality. - 5.5. "Emergency" means a present or imminent event in respect of which the Rural Municipality of Alexandra believes prompt coordination of action or regulation of persons or property must be undertaken to protect property or the health, satety or welfare of residents of the Rural Municipality of Alexandra. - 5.4as the eury put email ey one or me the peron apolited by council - "Emergency Ivleasures Organization (EMO)" means the Prince Edward Island EMO established under section 3 of the Emergency Measures Act. - "Emergency Operations Centre (EOC)" means the location where designated members of the EOC team (municipal and external agencies) will work on coordinated decision making and emergency management for the response or recovery from an event. - 5.8. "Local Authority" means a local authority as defined in the Emergency Meosures Act. - 5.9. "Municipal Emergency Co-ordinator" means the person appointed by Council as the Municipal Emergency Co-ordinator pursuant to this byiaw. - 5.10. "Municipal Emergency Management Planning Committee" means the committee established pursuant to this bylaw. - 5.11 "Municipal Emergency Management Program" means the program established pursuant to the bylaw. - 5.12. mite serened pase eris bylane Comito" means the sanding - 5.13. "Minister" refers to the member of Executive Council charged by the Lieutenant Governor in Council with the administration of the Emergency Measures Act. - 5.14. "State of Emergency" means a state of emergency deciared by the Minister pursuant to Emergency Measures Act subsection 9(1). - "State of Local Emergency" means a state of local emergency declared by a the Council or Mayor pursuant to subsection 146(1) or 146. (2) of the Municipal Government Act when satisfied that an emergency exists or may exist in the municipality. ## 6. Municipal Emergency Management Program - 5.1. Pursuant to section 144 of the Municipol Government Act, despite any other section in the Act, Council may take any temporary measures necessary in the municipality to respond to and deal with an emergency as defined in the Emergency Measures Act. - 6.2 Pursuant to subsection 145.(1) of the Act, Council hereby establishes a Municipal Emergency ivanagement Program, hercinafter referred to as the Rural Municipality of Alexandra Emergency Management Program. - 6.3. in accordance with subsection 145(2) of the Act, the Municipal Emergency Management Program shall contain, at a minimum: - (a) the Municipal Emergency Management Plan; - (b) any required delegation of authority; - (c) plans for training and exercise; and - (o) any other component required by the PEl Emergency Measures Organization (EMO). - 6.4. Council shall, in accordance with subsection 145(4) of the Act, appoint a Municipal Emergency Co-ordinator and a Deputy Municipal Emergency Co-ordinator who shall be responsible for the implementation, maintenance and execution of the Municipal Emergency Management Program. ## 7. Municipal Emergency Coordinator and Deputy Municipal Emergency Coordinator - The Municipal Emergency Coordinator and a Deputy Municipal Emergency Coordinator report to, and receive direction from, the Council. - In accordance with subsection 145(4) of the Att, the Municipal Emergency Coordinator and a Deputy Municipal Emergency Co-ordinator are responsible for the implementation, maintenance and execution of the Municipal Emergency Management Program. - 7.3. The Municipal Emergency Coordinator and Deputy Municipal Emergency Coordinator shall: - (a) develop and coordinate the Municipal Emergency Managernent Program; - [b) coordinate plans for the continued functioning of municipal services which would be required in the event of an emergency; - coordinate and conduct, on an annual basis, training and exercises to test the Municipal Emergency Management Program for the training of personnel whi have an emergency role; - (d) coordinate public education programs related to emergency management; and - coordinate and manage the municipal operational response for an emergency upon activation of all or part of the Municipal Emergency Management Program or a declaration of a state of local emergency. ## 8. Municipal Emergency Management Committee - 8.1. Council shall establish a Municipal Emergency Management Committee. - 8.2. The Emergency Management Committee will be appointed in accordance with the municipality's Procedural Bylaw. - 8.3. The Municipal Emergency Management Committee shall: - (a) consist of the Municipal Emergency Coordinator, Deputy Municipal Emergency Coordinator, and a person to represent the functions of lavr enforcement; fire protection; transportation; water/ wastewater services; communications; human resources Information; public information; finance and administration; and social services including, emergency feeding, shelter, clothing and personal services; - (b) advise Council on the development of a Municipal Emergency Management Plan; - (c) prepare a Municipal Emergency Management plan for their municipality, - (d) submit emergency management policy recommendations to Council ; - name or assign such persons under the Municipal Emergency Management Plan to perform duties related to the continuity of municipal government in the case of an emergency or disaster; - present the Municipal Emergency Management. Plan to Council for approval; - (g) inform and update Council on developments during an activation of all or part of the Municipal Emergency Management Plan; - respond and participate as members of the Municipal Emergency Operations Centre staff upon full or partial activation of the Municipal Emergency Management Program:; - prepare plans, including the development of memorandums of understanding or mutual aid agreements, for cooperation and mutual assistance between municipal governments and other organizations in the event of a disaster or - collaborate with authorities of the municipality, neighbouring municipalities, provincial authorities, and other organizations who have been assigned comparable duties. - 8.4. Апу memorandum of understanding or agreement negotiated under clause 8.3(l) of this bylaw shall take effect upon approval of the memorandum of understanding of agreement by a resolution of Council. ## 9. Municipal Emergency Management Plan - 9.1. In accordance with subsection 145(2) of the Act, the Municipal Emergency Management Program shall contain an Emergency Management Plan. - 9.2. Council shall, by resolution, approve a viunicipal Emergency Ivianagement Plan under the authority of this bylaw. - 9.3. The Municipal Emergency Management Plan will be activated by Council when required to ensure effective coordination exists in response to an emergency. - The Municipal Emergency Management Plan can be activated in whole or in part and does not require the declaration of a state of emergency to be activated. - A Municipal Emergency Management Plan will be activated if a state of local emergency is declared or upon declaration of a provincial State of Emergency for all, or part of, the municipality. ## 10. Exercise Work Plan for the Municipal Emergency Management Program - 10.1. In accordance to subsection 145(3) of the Act, the Municipal Emergency Management Program for the municipality shall include an exercise work plan that, at a minimum, - (a) an annual discussion-based exercise to be commenced by not later than one year after the approval of the program by the PEt Emergency Measures Organization; and - (b) an operational-based exercise, which includes participants by the appropriate respanse agencies referred to in the Municipal Emergency Management Program, to be undertaken by the municipality once every five years, commencing not later than five years after the approval of the Municipal Emergency Management Program by the PEl Emergency Measures Organization. ## 11. Declaring a State of Local Emergency - Pursuant to subsection 146(1) of the Act, Council shall, when satisfied that an emergency exists or may exist in the municipality, declare a state of local emergency. - Where the Council is unable to act promptly in declaring a state of local emergency in the municipality the Mayor of the municipality may, in accordance with subsection 146(2) of the Act, after consulting a majority of the members of Council where practicable, declare a state of local emergency in the municipality. - Pursuant to section 10 of the Emergency Measures Act, Council shall immediately cause the details of the declaration of a state of local emergency to be communicated or published by such means as considered the most likely to make the contents of the declaration known to the people within the municipality. - 11.4. Pursuant to subsection 14(2) of the Emergency Measures Act, Council may terminate a state of local emergency when it believes on reasonable grounds the emergency no longer exists in the municipality. ## 12. Expenditures Related to the Municipal Emergency Management Program - In response to the declaration of a state of local emergency as described in 13.1 and 13.2 of this bylaw or in order to implement the Municipal Emergency Management Program in whole or in part, Council in accordance with subsection 145.(8) of the Act may authorize the chief administrative officer to incur any liabilities that the chief - In accordance with subsection 145(9) of the Act, the chief administrative officer is esponsible for keeping records of the expenditures made and the equipment used i mplementing the Municipal Emergency Management Program or responding to declared emergency. ## 13. Review of the Municipal Emergency Management Program - 13.1. In accordance with subsection 145(5) of the Act, Council shall submit its municipal Emergency Management Program to the PEI Emergency Measures Organization for review and approval. - After the Municipal Emergency Management Program has been approved the PEI Emergency iieasures Organization and in accordance with clause 145. (6)(a) of the Act, the Municipal Emergency Management Program will be reviewed annually by Council and, where necessary, revisions will be made. - 13.3. in accordance with clause 145 (6)(b) of the Act, within 60 days of making any revisions of the funicipal Emergency Management Program, the revised program will be provided to the PEI Emergency Measures Organization. - 13.4. In accordance with subsection 145.17) of the Act, any revisions required by the PEl Emergency Measures Organization shall be carried out by count to the satisfaction of the PEI Emergency Measures Organization. ## 14. Effective Date - 14.1. This Municipal Emergency Management Program Bylaw, Bylaw# 2019-01, shall be effective on the date of approval and adoption below. ## First Reading: This Municipal Emergency Management Program Bylaw, Bylaw# 2019:01, was read a first time at the Council meeting held on the 10th day of September, 2019 This Municipal Emergency Management Program Bylaw, Bylaw# 2019-01, was approved by a majority of Council members present at the Council meeting held on the 10th day of September, ## Second Reading: This Municipal Emergency Management Program Bylaw, Bylaw# 2019-01, wasread a second time at the Council meeting held on the 12th day of November, 2019: This Municipal Emergency Management Program Bylaw, Bylaw! 2019-01, was approved by a majority of Council members present at the Council meeting held on the 12th day of November 2019- ## Approval and Adoption by Council This Municipal Emergency Management Program Bylaw, Bylaw# 2019-01, was adopted by a majority of Council-members present at the Council meeting held on the 12th day of November, 2019 15. Signatures   Mayor (signature sealed) Keila Whitenty chief Administrative Officer (signature sealed This Municinal Emergency Management Program Bylaw adopted by the Council of the Rural Municipality of Alexandra on 12th day of November, 2019 is certified to be a true copy. /Reila - Whitenes Mlarch10, 2020 Chief Administrative Officer Signatufe Date   ## RURAL MUNICIPALITY OF HAZELBROOK, PEI MUNICIPAL EMERGENCY MANAGEMENT PROGRAM BYLAW BYLAW# 2020-01 follows: BE IT ENACTED by the Council of the Rural Municipality of Hazelbrook as ## 1. Title - 1.1. This bylaw shall be known as, and may be cited as, the "Municipa Emergency Management Program Bylaw.* ## 2. Purpose - .1. The purpose of this bylaw is to establish a Municipal Emergeno lanagement Program for the Rural Municipality of Hazelbroo ## Authority - 3.1. Section 14.(c) of the Municipal Government Act R.S.P.E.I. 1988, Cap.M12.1., provides that a municipality must provide emergenc management planning for all areas of the municipality. ## Application - 4.1. This bylaw applies to all members of Council, the Chief Administrative Officer, members of Council Committees, Rural Municipality of Hazelbrook employecs, those who appear before Council and members of the general public. - 4.2. In the event of any conflict between the provisions of the Act and this bylaw, the Act will prevail. ## 5. Definitions - 5.1. "Act means the Municipal Govemment Act. - 5.2. unitaly as apporte by Courage die a of ore Municipal Government Act. - Municipa means the Mayor and other members of the council of the - Do Cou Municipal Eepery Me Car mere means tripers or in this bylaw. - "Emergency" means a present or imminent event in respect of which the Hazelbrook. - 5.6. moe Measures Organsion 1 emerge Measures co - 5.7. - 5.8. "Local Authority" means a local authority as defined in the Emergency Measures Act. - 5.9. uncil as the lipal Emergency morator usan to this be ye 10. "Municipal Emergency Management Planning Committee" means t mmittee established pursuant to this byla - 5.11. Stained pursuanto layagement Program means the program - 5.12. Lieutenant elves to in ounci it readies ration or he Emery nee Measures Act. - 5.13, tie Eat or men a see or aunty oned by the - 5.14. "State of Local Emergency" means a state of local emergency declared by the Council or Mayor pursuant to subsection 146(1) or 146(2) of the lunicipal Goverment Act when satisfied that an emergency exists ‹ ay exist in the municipalit ## 6. Municipal Emergency Management Program - 6.1. Pursuant to section 144 of the Municipal Government Act, despite any other section in the Act, Council may take any temporary measures as cessaed in the murgeniy to asure a to and deal with an emergency - Pursuant to subsection 145(1) of the Act, Council hereby establishes a Municipal Emergency Management Program, hereinafter referred to as the Rural Municipality of Hazelbrook Emergency Management Program. - .3. In accordance with subsection 145(2) of the Act, the Municipa Emergency Management Program shall contain, at a minimum - (a) the Municipal Emergency Management Plan; - (b) any required delegation of authority; - (c) plans for training and exercise; and - (d) any other component required by the PEl Emergency Measure Organization (EMO) - Council shall, in accordance with subsection 145 (4) of the Act, appoint a Municipal Emergency Co-ordinator and a Deputy Municipal Emergency responsible for the implementatio aintenance and execution of the Municipal Emergency Manageme Program. - 7.1. The Municipal Emergency Co-ordinator and a Deputy Municipal Emergency Co-ordinator report to, and receive direction from, the Council. - In accordance subsection 145(4) of the Act, the Municipal - 7.3. The Municipal Emergency Coordinator and Deputy Municipal Emergency Co-ordinator shall: - (a) develop and co-ordinate the Municipal Emergency Management Program; - (b) co-ordinate plans for the continued functioning of municip ervices which would be required in the event of an emergency - (c) - (d) anagement air education programs related to emergency - (e) coordinate and manage the municipal operational response for ar emergency upon activation of all or part of the Municipa local emergency, ## 8. Committees - 8.1. Council shall establish a Municipal Emergency Management Planning Committee. ## Municipal Emergency Management Planning Committee - 3.1. The Municipal Emergency Management Planning Committee will b appointed in accordance with the municipality's Procedural Bylan - 9.2. The Municipal Emergency Management Planning Committee will consist - (a) the Municipal Emergency Coordinator and the Deputy Municipal Emergency Coordinator; and - (b) the manager(s) responsible for each municipal department which is assigned emergency functions under the Municipal Emergency Management Plan and, where no department exists, a person to - (i) law enforcement - (li) transportation - (il) fire protection - (iv) water/wastewater service - (vi) Human resource managemen - (V) communications - (vil) public information - (vili) - (ix) - 9.3. The Municipal Emergency Management Planning Committee shal - (0) Count. emergency management policy recommendations to - (a) advise Council a the development of a Municinal Emergen Management Plan; - name or assign such persons under the Municipal Emergenc Management Plan to perform duties related to the continuity o municipal government in the case of an emergency or disaster; - (d) prepare and present a Municipal Emergency Management Plan to - (e) nform and update Council on developments during an activation Ill or part of the Municipal Emergency Management Pla - (1) assist the Municipal Emergency Co-ordinator and the Deputy Municipal Emergency Co-ordinator in the preparation and coordination of Municipal Emergency Management Plans; - (g) respond and participate as members of the Municipal Emergency Operations Centre staff upon full or partial activation of the Municipal Emergency Management Program; - (h) prepare plans, including the development of memorandums of understanding or mutual aid agreements, for co-operation and mutual assistance between municipal governments and other organizations in the event of a disaster or emergency; and - ollaborate with authorities of the municipality, neighbouri unicipalities, provincial authorities, and other organizations w have been assigned comparable duties. ## 10. Municipal Emergency Management Plan - Emergency Management Program shall contain Management Plan. - 10.2. Council shall, by resolution, approve a Municipal Emergency Management Plan under the authority of this bylaw. - 10.3. The unired to ensure Manie on plain le a in resp by o ail - 10.4. Thin Man an en niry a the dent plan of be ali ted in a te be activated. - 10.5. A Municipal Emergency Management Plan will be activated if a state of local emergency is declared or upon declaration of a provincial State of Emergency for all, or part of, the municipality. ## 11. Exercise Work Plan for the Municipal Emergency Management Program - 11.1. In accordance to subsection 145(3) of the Act, the Municipal Emergency Management Program for the municipality shall include an exercise work - municipality once every five years, commencing not later than five years after the approval of the Municipal Emergency Management ## 12. Declaring a State of Local Emergency - 12.1. Pursuant to subsection 146(1) of the Act, Council shall, when satisfied t hat an emergency exists or may exist in the municipality, declare a stat of local emergency. - 2.3. Pursuant to section 10 of the Emergency Measures Act, Council sha mediately cause the detalls of the declaration of a state of loc emergency to be communicated or published by such means as considered the most likely to make the contents of the declaration known ## 13. Expenditures Related to the Municipal Emergency Management Program - 3.1 In response to the declaration of a state of local emergency as describe n 12.1 and 12.2 of this bylaw, or in order to implement the Municipa Officer considers necessary ## Review of the Municipal Emergency Management Program - 14.1. After the Municipal Emergency Management Program has been approved the PEI Emergency Measures Organization and in accordance with clause 145.(6)(a) of the Act, the Municipal Emergency Management Program will be reviewed annually by Council and, where necessary, revisions will - revised orogram will be provided to the PEI Emergency Measures Organization. ## 15. Effective Date - 15.1. This Municipal Emergency Management Program Bylaw, Bylaw# 2020-01, shall be effective on The date of approval and adoption below. ## First Reading: This Municipal Emergency Management Program Bylaw, Bylaw# 2020-01, was read a first time at the Council meeting held on the 15th day of January, 2020, approved by a majority of CoMmembers present the Council meeting held or tas (15th day of January, 2020, ## Second Reading: is Municipal Emergency Management Program Bylaw, Bylaw# 2020-01, was read cond time at the Council meetino held on the 19th day of February 202 approved by a gorily of coal meers Presentat the Count meeting held or was 19th day of February, 2020. ## Approval and Adoption by Council: This Municipal Emergency Management Program Bylaw, Bylaw# 2020-01, was adopted by a majority of Council members present at the Council meeting held on the 19th day of February, 2020. 16. Signatures  Manett Ruth k Copeland Chief Administrative Officer (signature sealed)  ## Appendix K - PEI Municipal Government Act: Municipal Emergency Management SARTO UNICIPA ADMINISTRATION ## 143. Transfer of land below market value - 12) he proposal referred to in subsection (I) shall include the following infarmation in respe the proposed dispositio 2. (al a description of the municipal land or interest in it: 3. (c) the nature and, it applicable, the term of the proposed disposition: 4. (b) the person or entity uho is proposed to acquire the land or interest: 5. (d) the fair market value of the land or interest in it: 6. the consideration to be received by the municipalicy: 3010cs4s.543. ## Division 4 - Municipal Emergency Management Program ## 144. Actions by council in emergencies Despite any other section in this Act, a council may take any lemporary measures necessary in the musscipality to regard to and ded with w emergency as defned in the Emergeny Measures Acr. 2076.cr5 s.fi4. ## 145. Emergency measures plan and program ## Required contents ## Exercises to be conducted - (3) The muncipal omegency sagement prugram shall melde an excruse work plar that, at minimam, provides for 2. (a) Shas me is ice pred of tie po bacoy the prd bye margenty nor lane.  Municipal Government uct - (8) - To the unment used alime i can the nir kice nerd ran end preman or responding to a declared emergency. 30/6cAS.JNS: 2017cS.x.io. years after the approval of the cmergency management program by the provincial Emsrgency Messurs Organization. ## Appointment - A catal sel prein for et mean coin, tay and a dand ein emic pai еетдепсу management program established pursuant to subsection (11. ## Submission - (5) A council shall submit is municipal emergency management program to the provincia Emergency Mezsures Organization for revict and approva 2. (a) · the case of a municipality continued under this Act, within three years after t oming into force of this Act: an 3. period specified in an order of the Lieulenant Goremor in Council und lause 21(2Xd), c 4. (b) shorter ase of a unicipity restrectured o escatlished unde this Act, within the 5. three yoars after the restructuring or establishment, as the case may be. ## Review and revision - 10) Alter the prose is uncial caney management program by the proacial 2. (b) within 60 days of making the revisions, provide the revised program to the provincia Emergency Measures Organization for revier - (3) annually review the program and, rhere necessary, make revisions; and ## Required revision - (7) he provincial Emergency Messure; Organization may at any time require that a municip nergency management program submitted to it pursuant lo subsections (5) and (6) E avised, and the required revisions shall be carried out by the council to the satisfaction of th covincial Emergency Mcasures Organizatic ## Authorization ## Accounting ## 146. Declaration of a state of local emergency - 11) The council of z municipality shall, when satistied that an emergency cxists or may xist in the municipslity, declare a stare of local emergency.  ## Declaration by mayor - the council where practicable, declare a state of local emergency in t unicipality. 2016.c.«4 3}# ## Division 5 - Access to Information and Protection of Privacy ## 147. Access to information - (1) A man shell with pro des at ales the cone fate us bis on to carind that was created or collected or and of cotein but not force to a rain in elation to the following matters: 2. (a) assessment information: 3. (bl approved financial plans: 4. (cl approved arnual tinancial statements: 5. (dl the auditor's report on the audit of the annusl financial statements: 6. (el minutes of all mectays of the coum il and council conmittees. - (1) byluns or proposed bylaws which have received frst reading. 8. (gl resolutions of the commeil and council committees passed il upen mectings uf the council or council committee together with any relevant information that was taken into consideration in the decision to pass the resolution: 9. thi permits which have been issued: 10. approvals which have boco grunted: 11. all grants, contributions and donations, with the name of cach recipient: 12. (ki all contracts, except a contract 13. in respect of which the release of information could jeopardize ar individual's safety or security, or 14. the coast of paich ould reasons te exact to hate ligiona position of a municipality: 15. all compensation, expenses and other payments made annually to cach council member pursuans to section 82: 16. (1.1) I compensation, expenses aod other payments made annually to cach coun mmittee member pursuant lo section 33 and to all members of boards or oth bodics established by council: 17. (n1) strategic plans: 18. (al all policies. 19. lot all documents that have been tabled or adopted at apen mectings of the council o councill commitices that 20. are not included in clauses aj to (n). 21. (i) are not subject to solicitor client privilege. 22. (il) do not fall within the scope of subsection 119(1), and  ## Appendix L - PEI Emergency Measures Act  ## EMERGENCY MEASURES ACT ## Table of Contents | | | Page | |---------------------|------------------------------------------------------|--------| | | INTERPRETATION | | | 1. | Debautors. | | | ADMINISTRATION | ADMINISTRATION | | | 1. | | | | | Establishnar. | | | | Comninees... | | | EMERGENCY PLAN | EMERGENCY PLAN | | | | Agreements | | | viti | Emerguy Mcasury Organization poweri | | | | Minister. powers. | 4..... | | 3. | Municinality. posers | | | STATES OF EMERGENCY | STATES OF EMERGENCY | | | | Declaration, stIc of cosergency ... | | | | Publication | | | I1. | Powers cxercisable when state of emergency declared. | | | 12 | Start of lecal emergency | | | 13. | Co-ardumators | | | 14. | Termination by Minister .... | | | 15. | Tenaination conditions | 10 | | 16. | Teomivatien.. | .10 | | LABILITY FOR DAMAGE | LABILITY FOR DAMAGE | 10 | | 17. | Liahiliry. | ...10 | | ENFORCEMENT | ENFORCEMENT | 1I | | | Right of entry... | | | | Offense and penalty. | ...11 | | REGULATIONS | REGULATIONS | II | | 20. | Regulations.... | .11 | | 21. | Repea | ..12 | Sectian  ## 1. Definitions In this Act - (3) "Director" means the Director of the Emergency Mezsures Organization: 2. (c) municipality believes prompt ordination or entin esse of lich tie Mi peter or empt damage to propertaken to potst the health, safely or wellare of people os te 3. (b) "disaster" means any seal or anticipased occurrence such as discase, pestilence, fre. rome: or theath, schery attack re sube dis maich dangers pruperty. th i, satery or welture of the civil population 4. Easte Or aliaston sabited under scan Prince Etivard Island Emergency 5. (c) етегдедку mcasures plan" means any plan, program or procedure prepared by th rovince or a municipality that is intended to mitigase the effects of an emergency o saster and to provide for the safety, hesith or welfare of the civi population and ! alection of property and the environment in the event of such an occurren 6. (*) ARS PEL 19% Cap. F fire marshul appointed pursuant to the fire Prevenine 7. the council of a municipality: 8. 1g) "Jocal authority" means 9. the Park Superintendent of a National Park or his delegate where an agreement is entered into with the Goverement of Canada in which it is used that the Park Superintendent is a local authunity for the purposes of 10. (iti) he Band Council of an Indian Band where an agreemeat is entered into wit he Goverment of Canada in which it is arced that the Band Council in local uuthurity for the purpuses of this Act. 11. in the case of special arcas or districss, the Minister responsible for 12. (b) "Minister" means the member of the Executive Council charged, by the Lieutenant Govemor in Council with the administration of this 4ct: 13. "municipality" шез a enunicipality as defined in she Mančcipal Gorernment der R.S.P.E1 1988. Can. M-121:   ## EMERGENCY MEASURES ACT CHAPTER E-6.I ## INTERPRETATION : - tale of emergency" means a state of emergency declared by the Minister punia · subsection 941 - (k) ## 2. Administration ## ADMINISTRATION - The Minister is responsible for the administration of this Act. ## Responsibilities of Minister - 12) The Minister shall co-ordicate emergency measures plans wathin the province and may Jelegate powers vested in the Minister by or under this Act. /090 JIs 1: 2015=.10.23 ## 3. Establishment - () The Prince Edward Island Emergency Measures Organization is hereby estahlished. - 12) ## Emergency Measures Organization, powers - The Emergency Measures Organization has and shall exercise and perform such powers ar utie 1s are vested in it by of under this Act and those assigned to it by the Ministe ## 4. Committees he Minister may appoint such committees as he considers necessar or desirable to advis nd assist him in the administration of this Act. Jo0gcu?s. ## EMERGENCY PLAN Subjec to the approval of the Licutenant Governor in Council. the Minister may ## Agreements - nter into agreements with the Government of Canada or with a province or an ager I'either of them in respect of emergency measures plan  ## 6. Emergency Measures Organization, powers - (a) produce s provincial emergency mensures plan: The Emergency Measures Organization may, subject to the approval of the Minister. - (b) review and approve, or require modification to provincial and municipal emergency measures plans: - (c) make surveys and studies of rescurces und facilities to pravide information for the effective preparation of emergency measures plans; - 15) make surveys and studies to idensity and record actual and potential hazards which may cause an cacigency or disaster: - (e) nduct public information programs related to the prevention and mitigation - (e) - 1b) authorize or require the implementation of any emergency measures plan. 1900. clo. ## 7. Minister, powers - divide the province into areas for the purpose of this Act: The Minister muy - ibi equest municipalities to prepare emergency measures plans including mutu ssistance programs, and to submit them to the Emergency Measures Organizatic - (c) For tort for ade and remin with the or meal mere i energy. measures plans: - by a condition that crists or may crist on that person's proparty. - il) by on operation in which that person is or may be engager - by that person's use of property. - (ir) by a process that that person is or may be utilizing an - (e) ssue directions with respect to any other matter or thing that the Minister consider accessary for the administracion of this 4c1 1007=11 5.. ## 8. Municipality, powers Each municipality - (a) may establish and maintain a municipal cincrycacy measures organication by posage of a bylan - nay appoint a co-ordinator of the municipal emergency organization, and prescrib uties that contain the preparation and co-ordination of cmergency measures plar for the municipality: - (c) may appoint a committee to advise it an the desclopment of emergency mezsures plans; - (d) pursuant to clause 7ib), may prepare and approve emergency measures pians; PRINCE EDM AND IS ANT - (e) They pee in orcemen i handelopaymen to pan and of mine or measures plans: - () may us lity n. property or equipmeat of the municipality within or outside the ## STATES OF EMERGENCY ## 9. Declaration, state of emergency - or Minister aay ul any time. when he is satised that an smigency cxist or may co clare a state of emergency in respect to all or any area of the provin ## idem, lacal authority - (2) A local authority may, when satisfied that an emergency exists. declare a state of local emergency. ## Council unable to act promptly - (2.1) Where the come of my painy it made to phe ly or orde me sale if a pectice dear sit of or tement or he opal of the municality where ## idem, nature of - (3) A deiterio under this section shall identify the nature of the cengeny urd the are in ## Effective date of declaration - A declaration of a state of emergency is effective on the date on which it is issued 1990...1 c9; 1509 = 7 2: 2020c.75r 29. 14) ## 10. affected. 1590 cils.ro. ## 11. Powers exercisable when state of emergency declared - cause an emergency measures plan to be implemented: - acquire or utilize or cause the acquisition or utilization of ary personal property b confiscation or any mems considered neceysay  | Emergency Measures det | Emergency Measures det | Emergency Measures det | TATES OF EMERGENC ection 1 | |--------------------------|-------------------------------------------------------------|--------------------------------------------------------------------------------------------------------------------------------------------|--------------------------------------------------------------------------------------------------------------------------------------------| | | 10) | authorize or require any qualified person to render assistance of such type as that | authorize or require any qualified person to render assistance of such type as that | | | | (c) | (c) | | | (c) | social and other essential services: | social and other essential services: | | | (t) | ase the cy sainer pren and a mata raised for the all pret ad protection theret | ase the cy sainer pren and a mata raised for the all pret ad protection theret | | | | tgi | tgi | | | | ibl | ibl | | | | (i) | (i) | | | | procure tood, clothing, ful, equipment, medical or other essential supplies and the use of property: services, resources or egripment; and | procure tood, clothing, ful, equipment, medical or other essential supplies and the use of property: services, resources or egripment; and | | | iki | precisions mesoned in is so tom, remuneration of persons needed so carry our the | precisions mesoned in is so tom, remuneration of persons needed so carry our the | | 12. | State of local emergency | State of local emergency | State of local emergency | | | pos declaring a state of local emergency, the local uuthori | pos declaring a state of local emergency, the local uuthori | pos declaring a state of local emergency, the local uuthori | | | fis) | shall immediately forward a copy ofthe declaration to the Minister, ar | shall immediately forward a copy ofthe declaration to the Minister, ar | | | | sect an in i39 i presen or committe 1o exercise any power vested in it under | sect an in i39 i presen or committe 1o exercise any power vested in it under | | 13. | Co-ordinators | Co-ordinators | Co-ordinators | | | During a state of emergency | During a state of emergency | During a state of emergency | | | | the Fire Marshal is the co-ordinator of all ciforts in relation to the suppression and | the Fire Marshal is the co-ordinator of all ciforts in relation to the suppression and | | | | coordict of ali eos elation to a e ore in 290, 1 anted Police is the | coordict of ali eos elation to a e ore in 290, 1 anted Police is the | | 14. | Termination by Minister | Termination by Minister | Termination by Minister | | (1) | The Minster may | The Minster may | The Minster may | | | (3) | feminate out of or ence is rei he dies i rested by sim is it emergency no Jonger exists in such area; and | feminate out of or ence is rei he dies i rested by sim is it emergency no Jonger exists in such area; and | | | | (b) | (b) | ## Termination by local autharity - (2) he local authority may terminare a state of local emergency with respect to an are identi - it in its declaration of a state of local emergency when it belietes on reasonable groun an emergency no longer cxists in such area, 1050,c.s1.ss. ## 15. Termination conditions - tal when it is terminated by the Minister persuas to clause 14(1 ra). u - (1) A state of emergency ends - (br subject to subsection (2). fourteen days after the day on which it was declared. ## Renewal - A sue of emergency may be renewed by the Minister with she appural of the Licutenan Govemor in Council if it has not heen terminated pursuant to clause 14(1)(8) /990. 1ix ?5 ## 16. Termination - when the area idontificd by the local authority in its declaration of a state of loca mergency is inchuled in an unca identified by ine Minister in his declaration of a - (1) A state of local emergency ends - when it is terminated by the Minister pursuant to clause 14(1)h) or by the local - subject to subsection (2), seven days after the day on which it was declared ## Renewal - 121 · state of local emergency may be renced by the local authority with approval of tl dimster if it has not ended pursuint to subscation (I ## idem - (3) The toaste of bore dut spect see or local mergency, or the declaration thereos. ## LIABILITY FOR DAMAGE - The die one the eating aue entain rando this per an a member thered. ## 17. Lability - he regulator for my damas arsing out of any actio taken pursuas in this at or - Lar et skin et to any pois line by repairs, or injunction with respect to any - (2) ## Absenteeism  benefits, be deemed to have been in his accustomed employment during the period of abscacc. ## Compensation - (3) he Lieutenant Govemer in Council may order compensation for damage arising out of I. lion taken pursuant to this Act where he has reason 1o believe a person, local authority 10:11.7 03 402 been except for operation of subsecsion (1). table therefer. ## ENFORCEMENT ## 18. Right of entry ## 19. Offence and penalty - with uny provision ofthis Act orany regulations under this Act: or - with any direction, order ur reqwrenest made pursunt to this Act er the regulatius months, or 1o both. i9s0.alss.19. ## 20. Regulations The Licutenant Governor in Council may, on the recommendation of the Minister, mask egulations respecting - (a) mergency plannis meresy proporatis and continuities one gas meet or Prince Boa Island: - (e) the organization, responsibilities. powers, duties and opcration of fire auxiliary forces throughout the province or any purt theirof: - (u) authority to be delegated under this Act. - (f) the sharing of costs incurred by the province or hy a municipality in implementing emergency measures plans. - (c) cost incurred in emergency and disaster açcrations: ## REGULATIONS - (g) the administration of'an disbursement from a disaster relief fund: - (ti any matter or thing that the Lieutenant Govemor in Council considers necessary tor the administration of this Act 1090c/5.5.29: 2006.c./6,5.0313!. ## 21. Repeal Act repcaled. 1957,cd1 21.